SFU SOCA Call for Nomination
SFU Students of Caribbean and African Ancestry is holding an ELECTION for EXECUTIVE TEAM

PRESIDENT
VICE PRESIDENT
SECRETARY
TREASURER
EXTERNAL RELATIONS OFFICER
INTERNAL RELATIONS OFFICER
EVENTS COORDINATOR
EXEC AT LARGE (Elected)
FIRST YEAR REP (Exec-At-Large)
FIC REP (Exec-at-large)
GRAD REP (Exec-at-large)

One losing candidate will be an appointed exec at large.

Nomination Day: March 1 Meeting where in-person nominations will take place

Nominations will close MARCH 11 at 8:00am.

Election Candidates will be announced on MARCH 11 in an Mailing List Blast.

Candidates will have a week to campaign and get persons out to the SOCA Election.

Election shall be held at 12:00p.m March 22 at SOCA till General Meeting time (Meeting starts at 5pm in SFPIRG or BCSC). Ballot Closes at 6pm.

See functions of each executive below.

Must be an SFU Undergraduate or Graduate student as well as a SOCA member (Via website sign-up) to be eligible.

(The term of these positions will last until March when a full election will be held for all positions)

Email address *
Full Name *
Are you a student? *
Which position are you interested in running for? *
How has your experiences helped you prepare for this position and how will the SOCA community benefit from you serving in this capacity? (<100 words) *
Additional Questions
The Questions below will be on the website for the duration of your tenure as an executive at sfusoca.ca/execs
Program of Study
Country of Origin/Background
Hobbies
Favourite Phrase
Philosophy
Favourite Food
Desired picture *
Required
Functions of the Executive Positions
Responsibilities of the Executive members are as follows:
4.1 President: shall conduct all executive or general meetings; shall provide
strategic focus for the objectives of the organization; represent the
organization to Simon Fraser Student Society and the University
administrative body and other committees that require a representative of
the Association; shall co-ordinate all organization activities; is ex-officio
member of all committees within the organization; is responsible for
promoting the organization to the campus community; In the event that
the executive wishes to elect multiple presidents, the title will reflect that
of Co-President; write an annual report on all activities done in the
organization for the past year and a continuity report for the next
executive member who will fill this position.

4.2 With the president, shall provide strategic focus for the
objectives of the organization; shall assist the president in all duties; shall
be a temporary replacement for a member of the Executive, if/when the
member is unable to complete his/her duties or term; shall oversee access
to Association’s assets and resources, particularly the Association office
and all Association resources maintained therein; shall work closely with
the President to create comprehensive recruitment strategies for the
augmentation of an enthusiastic membership.

4.3 VP External Relations/ERO: shall represent Association objectives to
independent organizations and associations; shall co-ordinate
correspondence between the Association and external sponsors,
organizations and associations; shall liaise with Internal Relations Officer
concerning communiqués of relevance to general membership; shall liaise
with Information Technology Officer to ensure relevant information is
posted on the official Association website; shall be in charge of the external
distribution of promotional materials prior to official Association events.

4.4 VP Internal Relations/IRO: shall represent Association objectives to on campus
organizations and associations; shall co-ordinate correspondence
between the Association and internal sponsors, organizations and
associations; shall liaise with External Relations Officer concerning
communiqués of relevance to general membership; shall liaise with
Information Technology Officer to ensure relevant information is posted
on the official Association website; shall oversee the internal distribution
of promotional materials prior to official Association events.

4.5 Secretary: shall record and maintain the records of Executive and
General meetings; shall maintain a membership list and records of
membership presence at all meetings; shall maintain the association’s
poster boards in accordance with the directions of the Executive; shall
prepare and present regular reports of organization activities to the general
membership and oversees all general communiqués within the
Association.

4.6 Treasurer: shall maintain a record of the allocation of Association funds
for the duration of his/her tenure, specifically an account of funds
received and spent; shall maintain a detailed record of the Association’s
assets and liabilities, including all materials either purchased by or on
loan to the Association; shall prepare a draft budget ahead of the next
semester based on proposed functions and events to be undertaken by the
Association.

4.8 Events Coordinator: shall be responsible for the planning and organizing
of the association’s events; shall liaise with External & Internal Relations
Officer concerning upcoming and potential sponsorships for proposed
events; shall liaise with the executive body concerning upcoming &
potential events; shall be the primary contact person for all events.

4.9 Exec-at-Large: Shall take on responsibilities that fit within his or her
capabilities and time constraints; It is not mandatory that the Exec-at-large
have a specific portfolio; In the event that the Exec-At-Large has a
specific portfolio, the name of the position may be renamed to be in
accordance to the roles of the portfolio, for example, a First Year
Representative

SOCA ELECTION SPRING 2019
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