Swindon Scouts NAN Form
This form enables the District Commissioner to approve a nights away activity, as required under rules 9.1b/9.1c in POR.
The Permit holder is responsible for ensuring this form is completed for all sections attending, even if you are attending a district/county/national event.
We ask that you complete this form at least seven days before the event, in normal circumstances.
We use the personal data provided on this form to collect information about you and your team for the purpose of approving the nights away activity, by checking that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share the personal data provided in this form with any third parties. We take your personal data privacy very seriously, and store the data you provide securely.
Permit Holder's Details
The person holding a Nights Away permit for this event
Permit Holder's Name
Permit Holder's Telephone
Permit Holder's Email address
Event Leader's Details (if not permit holder)
If the person leading the event does not hold a Nights Away Permit, please enter their details here.
Event Leader (if not Permit Holder)
Event Leader's Telephone
Event Leader's Email address
Is the event operating with event passports?
Please check the Prohibited and Restricted Areas Camping Directory on
to ensure your site does not fall within a restricted area.
7th Swindon (Abbey Meads)
1st Ashton Keynes
1st Purton & Lydiard
1st Rodbourne Cheney
1st Stratton St Margaret
1st West Swindon
1st Wootton Bassett
Centurian Wolf Explorers
Phoenix Archer Explorers
Approx number of Beavers attending
Approx number of Cubs attending
Approx number of Scouts attending
Approx number of Explorers attending
Approx number of Adults attending
Names of adults attending
Please include membership numbers. The permit holder for the event is responsible for ensuring that all adults staying overnight have completed the Scouts vetting requirements.
Type of event (e.g. sleepover, hike, pack holiday etc)
Activities (those requiring permits or qualifications, providing details of the activity leader or provider)
Planning and Approvals
As part of the planning and preparation for the nights away activity the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system, menus and written risk assessments.
You are not required to provide all of this information to your Commissioner with this form, but should be available upon request by the Commissioner or their delegate.
You risk assessment can either be uploaded below, or can be provided by email to your District Commissioner at least seven days before the start of the event.
Please describe your In Touch arrangements - how will parents contact the leaders on camp, and vice-versa
Your nights away risk assessment needs to be provided to us ahead of the camp. When you submit this form, you'll receive a confirmation email, please 'reply all' to that email attaching your risk assessment(s).
Risk Assessment Confirmation
I confirm that, at or before the start of the event, the risk assessment will be communicated to all adults and young people involved in the event, so they understand the risks and how these will be managed.
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