BYU Alumni Event Inquiry Form
Please fill this out the best you can and we will finalize details once closer. We will help you along the way, this is just to get a vision and enough to get things started/reserved. Thank you! (and for reference, here are links to a few of our past events to get the wheels turning:, or
Email address *
Alumni Event Contact Name *
Though several people may assist in planning, please let us know who the event lead or main contact will be.
Your answer
Alumni Group *
Please provide the name or description of your group and years of those who will be invited. (E.g. Basketball alumni 1975-1976, Nursing class of 1966 or Living Legends of all time, Former Study Body Officers Social Chapter)
Your answer
Tentative Event Name
Your answer
Alumni Contact Phone number *
Your answer
Purpose of the event/Format
Please let us know if you are celebrating something special like a milestone of "20 year reunion" or if a beloved professor is retiring, etc. Formal, casual, speaker, lecture, dinner, etc.
Your answer
Event Dates/Tentative or Preferred Date(s) *
Please let us know when you would like your event to take place, specific dates, sports season or month if it's flexible. (E.g. Basketball season, July 21st or Homecoming, etc.)
Your answer
Event Time/Tentative Schedule & Program *
Please provide a tentative schedule of events/program as well as your vision of events and activities. (E.g. Formal Friday night dinner and speaker around 6:00 p.m., golf Saturday morning, family picnic in the afternoon 1:00 p.m.) and/or if you would like a group ticket window for any campus events (e.g. Group of football seats together)
Your answer
Preferred Event Location *
Where will your event be taking place? If on BYU campus, would you like us to reserve a space on campus for you? If so, do you have a location preference or is availability on your date more important? If in the Hinckley Center, please review this link: (we can assist with reservations - if you would prefer to do so directly, please let us know)
Your answer
Room layout *
What audience is invited?
Your answer
What is the dress code? *
Your answer
How many do you anticipate attending? *
Is this event just for alumni from your group, or are spouses/a guest or families invited? Please provide a general estimate of how many may attend in other if unsure.
Please mark the resources we offer below that you would like to use. *
We plan to assist with any/all, but if you prefer to use your own resources, please let us know.
Will there be food at your event? *
If applies, what type of meal service would you prefer? (May be adjusted later)
BYU Catering services & menus: *Please specify in other if you prefer an off-campus caterer and the type of service (plated/buffet/drop-off), review approved vendors here:
Speakers (If applies)
Who will be speaking at your event? If there is a main/key speaker they will need approval.
Your answer
Room Set-up *
Check all that apply. This may be adjusted as needed. (May have fees depending on facilities)
Anything else we should know/event needs?
Your answer
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