BYU Alumni Event Inquiry Form
Please fill this out the best you can and we will finalize details once closer. We will help you along the way, this is just to get a vision and enough to get things started/reserved. Thank you! (and for reference, here are links to a few of our past events to get the wheels turning:
Alumni Event Contact Name
Though several people may assist in planning, please let us know who the event lead or main contact will be.
Please provide the name or description of your group and years of those who will be invited. (E.g. Basketball alumni 1975-1976, Nursing class of 1966 or Living Legends of all time, Former Study Body Officers Social Chapter)
Tentative Event Name
Alumni Contact Phone number
Purpose of the event/Format
Please let us know if you are celebrating something special like a milestone of "20 year reunion" or if a beloved professor is retiring, etc. Formal, casual, speaker, lecture, dinner, etc.
Event Dates/Tentative or Preferred Date(s)
Please let us know when you would like your event to take place, specific dates, sports season or month if it's flexible. (E.g. Basketball season, July 21st or Homecoming, etc.)
Event Time/Tentative Schedule & Program
Please provide a tentative schedule of events/program as well as your vision of events and activities. (E.g. Formal Friday night dinner and speaker around 6:00 p.m., golf Saturday morning, family picnic in the afternoon 1:00 p.m.) and/or if you would like a group ticket window for any campus events (e.g. Group of football seats together)
Preferred Event Location
Where will your event be taking place? If on BYU campus, would you like us to reserve a space on campus for you? If so, do you have a location preference or is availability on your date more important? If in the Hinckley Center, please review this link:
(we can assist with reservations - if you would prefer to do so directly, please let us know)
Reception style (Typically 6 or 8 seated tables)
Cocktail/stand up tables
What audience is invited?
What is the dress code?
How many do you anticipate attending?
Is this event just for alumni from your group, or are spouses/a guest or families invited? Please provide a general estimate of how many may attend in other if unsure.
Please mark the resources we offer below that you would like to use.
We plan to assist with any/all, but if you prefer to use your own resources, please let us know.
Graphic design (event images, invitations, welcome posters, etc.)
Sending emails to alumni (using our records database)
Creating a Facebook event
Ticket Registration (Via Eventbrite)
Will there be food at your event?
If applies, what type of meal service would you prefer? (May be adjusted later)
BYU Catering services & menus:
*Please specify in other if you prefer an off-campus caterer and the type of service (plated/buffet/drop-off), review approved vendors here:
Buffet - BYU Full Service Catering
Plated - BYU Full Service Catering
BYU Food to Go (Pick up or drop off) (Usually boxed lunches or light refreshments)
Off-Campus Catering (If your event is on-campus, here is a list of on-campus approved caterers:
To be determined
Speakers (If applies)
Who will be speaking at your event? If there is a main/key speaker they will need approval.
Check all that apply. This may be adjusted as needed. (May have fees depending on facilities)
To be determined
Nothing additional necessary
Risers (if available)
Additional long tables for displays or check-in
Reserved parking section
Anything else we should know/event needs?
Send me a copy of my responses.
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