Nights Away Notification
This form provides the information your District Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each Colony, Pack, Troop, or Unit attending a nights away event (even a District or County event).

For all Nights Away experiences all of the information below should be with your District Commissioner (or appointee) SEVEN days before the event (in normal circumstances). You can amend this form at anytime leading up to the camp.

By completing the form you are agreeing to the details being held electronically on GoogleDrive for a period of 1 year (for reference purposes).DATA PROTECTION: This form is used to collect information about you and your team for the purpose of approving this nights away activity, this is to be used by your Commissioner. As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 2 months after the event for any queries that arise then it will be securely destroyed.
Email address *
Permit Holders Name and Mobile Number. Your permit must be recorded on Compass to be valid. *
Your answer
Event Leaders Name and Mobile Number *
Your answer
Is this a Passported Event? *
Group(s) Attending *
Your answer
Sections Attending *
Required
Venue Details (Name, Address, Telno). Please check the Prohibited and Restricted Areas Camping Directory on scouts.org.uk to ensure your site does not fall within a restricted area *
Your answer
Please state below the dates of the camp *
Your answer
How many Beaver Scouts are attending? *
Your answer
How many Cub Scouts are attending? *
Your answer
How many Scouts are attending? *
Your answer
How many Explorers are attending? *
Your answer
How many Network are attending i.e. not as leaders. *
Your answer
How many adults are attending the whole camp? All adults must be recorded on Compass and have a current PVG certificate for Scouting. Please state their names below *
Your answer
Who is the first aider for the camp? Note the first aider must be recorded on Compass with the first aid certificate verified. *
Your answer
Type of event? *
Your answer
Please state any activities you are running that require a permit. *
Your answer
InTouch details. Who is the home contact for this event? *
Your answer
For the Annual Report please confirm below the number of NIGHTS you are away, thanks. *
Your answer
A copy of your responses will be emailed to the address you provided.
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