UK PonyCon 2025 Volunteer Applications
Thank you for your interest in applying to be a Volunteer for UK PonyCon 2025.

Welcome to the volunteer application form for UK PonyCon 2025! We are thrilled that you are interested in joining our Volunteer team on our "Adventure" to Birmingham, and helping us make this event a success.

Our Volunteers mean a lot to us, without you we cant run to full "Awesomeness". UK PonyCon is full of Volunteers from the Core and we really respect and thank you for sacrificing your time at the convention to help us out.
Volunteers join us at the convention to help us put on the event. You'll be provided with a volunteer information pack with lots of information about volunteering, and you'll also be asked to join departmental pre-convention meeting on Discord or Zoom in the weeks before, so each head of department can explain what you'll be doing and answer any questions. You won't normally be expected to have significant involvement until much closer to the convention, although there may be some opportunities for this. 

Your main liaisons will be- 

Maz - Chair - For Operations Roles, Stewards
Umbra - Treasurer - For Merchandise Helper/Charity Auction Stall Helper/ Competitions
Bexi - Events Lead and MC - For Events Helpers/ Pre Reg Helpers/Tombola
Metaphor - Stalls lead - For Stalls Helpers
Reskell - Arts and Comms - For Photographers/Videographers 
Irish - Special Guest Handler - Special Guests Helpers 
Amlaur - Britannia Buddies 
Moomin - Stage Tech and AV 
Jake - General Volunteers Co Lead
Stonemane - First Aid 


If you have any questions about Volunteering or our process please email volunteer@ukponycon.co.uk

Volunteers agree to the volunteer agreement, available on our website at https://www.ukponycon.co.uk/volunteer-agreement

We'll assess your application and respond to you via email within two weeks. We may ask to schedule an interview with you over Zoom, at a mutually convenient time.
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Over 18 *
By ticking "I agree" below, you confirm you are currently aged 18 years or over. We cannot process applications from individuals aged under 18. If you are currently under 18 and turn 18 before the convention, please only apply once you become 18. 
Required
Data Processing *
UK PonyCon, a trading name of UKPC Events Ltd, collects personal data to process your application, to support you in your role, and to deliver UK PonyCon 2025. We use Google Forms and related services to manage this data. Your data will not be used for other purposes or shared externally, except where otherwise noted.
Required
Volunteer Agreement *
By ticking "I agree" below, you confirm you have read the Volunteer Agreement, and if successful, agree to follow it: https://www.ukponycon.co.uk/volunteer-agreement
Required
Availability for the convention *
We have a pre-registration session and setup and Concert on Friday 3rd October , followed by two full days on Saturday 4th October (where there will be a concert until 02:00!) and Sunday 5th October with take-down on Sunday evening. Please indicate on which days you will be available to volunteer and present at the venue. This is not a commitment or confirmation of your shift times - if successful, these will be discussed nearer to the convention.
Required
Pre-convention meetings *
We use Discord to chat and coordinate, and either Discord or Zoom to host voice/video call meetings in the weeks before the convention. Please tick below to confirm you'd be willing to participate in some of these, so that we can help you succeed in your role.
Required
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