EQA-3 Instructor Qualifications Audit
This form documents the independent audit of Flight Instructor qualification to ensure that medical and rating expiry dates are not exceeded. The purpose is also to ensure that Flight Instructor qualifications are expiring within the next 30 days are so advised.

This audit also examines the Authorized Persons' List, to ensure the authorized status of persons with respect to aircraft elementary work and servicing is also up to date. There is also a check to ensure the Seneca MER and IFR instructor has received upgrade aircraft training.

To conduct this audit, you must access the Flight Instructor Records, which are in PDF format located in School Admin>CFI>AA--Flight Instructor Files. You will also need access to the the "Instructor’s Training Record while under Direct Supervision" documents, which are located in a thin black binder located in the CFI's office.

To audit the Authorized Persons' List, you will have to access the list published on the school's website, which is linked through the "Staff and Administration" drop-down menu.

After accessing this file, following the questions in this document which guides you through the audit procedure.


Here are the valid periods for Medical Certificates:

Under 40 years of age: 1 year.
Over 40 years of age: 6 months.

Here are the valid periods for Instructor Ratings:

The Class 4 Flight Instructor Rating is valid for 1 year, but is issued valid to the first day of the thirteenth month following the month in which the instructor flight test was conducted.

The initial Class 3 Flight Instructor Rating is valid for 2 years but is issued valid to the first day of the twenty-fifth month following the month in which the most recent instructor flight test was conducted.

The class 2 Flight Instructor Rating is valid for 3 years, but is issued valid to the first day of the thirty-seventh month following the month in which the instructor flight test was conducted.

The Class 1 Flight Instructor Rating is valid for 4 years, but is issued valid to the first day of the forty-ninth month following the month in which the instructor flight test was conducted.

NOTE:

ALL FLIGHT INSTRUCTOR FILES MUST BE AUDITED.

NOTIFICATION via Instructors@langleyflyingschool.com MUST BE SENT IN THE EVENT ONE OR MORE DOCUMENT IS SCHEDULED TO RETIRE AT THE END OF THE MONTH. As per the SOPs, the notification sent shall be in the following format:

Where a rating or medical is scheduled to lapse at the end of the current month, include details sufficient to circulate a medical certificate to all Flight Instructors, using the following format:

To all instructors,

This email is a reminder to all instructors of their license expiry dates.

--Medical: Dave (expiring August 1st), Julie (expiring August 1st

--Instructor Rating: None.

--Instructor Rating: Frank (expiring August 1st)

1) Name of the person conducting this audit:
Your answer
2) Date of the audit:
MM
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DD
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YYYY
Authorized Persons' List
APL.1) Does the Authorized Persons' List list all qualified Flight Instructors (excluding the Maintenance Manager)?
APL.2) Has the current Multi-engine/IFR Instructor received Authorization for Elementary Work and Servicing on the Piper Seneca?
Flight Instructor Qualifications
FI.1.1) What is the name of Instructor #1?
Your answer
FI.1.2) What is the expiry date of Instructor #1's Medical Certificate?
MM
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DD
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YYYY
FI.1.3) What is the expiry date of Instructor #1's Instructor Rating?
MM
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DD
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YYYY
FI.1.4) If applicable, is the expiry date of Instructor #1's INSTRUMENT Rating?
MM
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DD
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YYYY
FI.2.1) What is the name of Instructor #2?
Your answer
FI.2.2) What is the expiry date of Instructor #2's Medical Certificate?
MM
/
DD
/
YYYY
FI.2.3) What is the expiry date of Instructor #2's Instructor Rating?
MM
/
DD
/
YYYY
FI.2.4) If applicable, is the expiry date of Instructor #2's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.3.1) What is the name of Instructor #3?
Your answer
FI.3.2) What is the expiry date of Instructor #3's Medical Certificate?
MM
/
DD
/
YYYY
FI.3.3) What is the expiry date of Instructor #3's Instructor Rating?
MM
/
DD
/
YYYY
FI.3.4) If applicable, is the expiry date of Instructor #3's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.4.1) What is the name of Instructor #4?
Your answer
FI.4.2) What is the expiry date of Instructor #4's Medical Certificate?
MM
/
DD
/
YYYY
FI.4.3) What is the expiry date of Instructor #4's Instructor Rating?
MM
/
DD
/
YYYY
FI.4.4) If applicable, is the expiry date of Instructor #4's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.5.1) What is the name of Instructor #5?
Your answer
FI.5.2) What is the expiry date of Instructor #5's Medical Certificate?
MM
/
DD
/
YYYY
FI.5.3) What is the expiry date of Instructor #5's Instructor Rating?
MM
/
DD
/
YYYY
FI.5.4) If applicable, is the expiry date of Instructor #5's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.6.1) What is the name of Instructor #6?
Your answer
FI.6.2) What is the expiry date of Instructor #6's Medical Certificate?
MM
/
DD
/
YYYY
FI.6.3) What is the expiry date of Instructor #6's Instructor Rating?
MM
/
DD
/
YYYY
FI.6.4) If applicable, is the expiry date of Instructor #6's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.7.1) What is the name of Instructor #7?
Your answer
FI.7.2) What is the expiry date of Instructor #7's Medical Certificate?
MM
/
DD
/
YYYY
FI.7.3) What is the expiry date of Instructor #7's Instructor Rating?
MM
/
DD
/
YYYY
FI.7.4) If applicable, is the expiry date of Instructor #7's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.8.1) What is the name of Instructor #8?
Your answer
FI.8.2) What is the expiry date of Instructor #8's Medical Certificate?
MM
/
DD
/
YYYY
FI.8.3) What is the expiry date of Instructor #8's Instructor Rating?
MM
/
DD
/
YYYY
FI.8.4) If applicable, is the expiry date of Instructor #8's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.9.1) What is the name of Instructor #9?
Your answer
FI.9.2) What is the expiry date of Instructor #9's Medical Certificate?
MM
/
DD
/
YYYY
FI.9.3) What is the expiry date of Instructor #9's Instructor Rating?
MM
/
DD
/
YYYY
FI.9.4) If applicable, is the expiry date of Instructor #9's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.10.1) What is the name of Instructor #10?
Your answer
FI.10.2) What is the expiry date of Instructor #10's Medical Certificate?
MM
/
DD
/
YYYY
FI.10.3) What is the expiry date of Instructor #10's Instructor Rating?
MM
/
DD
/
YYYY
FI.10.4) If applicable, is the expiry date of Instructor #10's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.11.1) What is the name of Instructor #11?
Your answer
FI.11.2) What is the expiry date of Instructor #11's Medical Certificate?
MM
/
DD
/
YYYY
FI.11.3) What is the expiry date of Instructor #11's Instructor Rating?
MM
/
DD
/
YYYY
FI.11.4) If applicable, is the expiry date of Instructor #11's INSTRUMENT Rating?
MM
/
DD
/
YYYY
FI.12.1) What is the name of Instructor #12?
Your answer
FI.12.2) What is the expiry date of Instructor #12's Medical Certificate?
MM
/
DD
/
YYYY
FI.12.3) What is the expiry date of Instructor #12's Instructor Rating?
MM
/
DD
/
YYYY
FI.12.4) If applicable, is the expiry date of Instructor #12's INSTRUMENT Rating?
MM
/
DD
/
YYYY
C4FL.1) List those Instructors who hold Class IV Ratings:
Your answer
C4FL.2) Are the "Instructor’s Training Record while under Direct Supervision" (ITRDS) documents for ALL Class IV Instructors up-to-date?
Contact the Class IV Instructors directed and determine whether or not the ITRDS is up to date. Also, ensure the supervising Instructor has signed the document appropriately.
C4FL.3) In the even that the ITRDS are not up to date, complete an unsatisfactory finding report:
An unsatisfactory finding occurs when "NO" is answered in response to the above questions. If this is the case, and for each instance, complete the LFS Non-Conformance or Unsatisfactory Finding Report, available on the school's website on the Education Quality Assurance page, link from the Staff web page, or at the following link: https://docs.google.com/forms/d/11ezT56SVopWbL3Yp2zJxemPx6cBB0Nu3RJdq_iI39lg/viewform
Your answer
C4FL.3) Comments regarding the status of ITRDS documents:
General comments if necessary.
Your answer
Are any Medical Certificates, Instructor Ratings, or INSTRUMENT Ratings expiry at the end of the current month?
If any Medical Certificates, Instructor Ratings, or INSTRUMENT Ratings expiry at the end of the current month, confirm that you have sent out an email to instructors@langleyflyingschool.com notifying everyone of the expiry in the format required by the SOPs (see above):
Comments regarding notification:
Your answer
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