LeakyCon 2018 Vendor Application
Join Harry Potter fans from around the world as we gather at the Kay Bailey Hutchison Convention Center in Dallas, TX from August 10–12, for a celebration of “The Boy Who Lived” and the extraordinary impact his story has had on both the Wizarding and Muggle worlds.
Company Information
Please fill out the below application to vend at LeakyCon 2018. A staff member will review your application and get back to you shortly! If approved, you will be asked to pay a 50% down payment immediately. This down payment can be made via credit card or check. The remaining payment is due on or before July 1, 2017.

Your space is not confirmed until you have received written approval of this application and have paid your 50% deposit.

Company Name *
Your answer
Company Website URL *
Your answer
Please describe the purpose of your booth, including a written description of any products you will be selling *
Your answer
Booth Packages
Vendor Booths are for a person or company who sells manufactured goods. This can include shirts, pins, action figures, etc. Each booth comes with table, drapery, waste basket, two chairs, and sign designating the space. It also comes with 2 Vendor badges allowing access to the whole convention. The space is outlined and enclosed by pipe and drape to fit the specific size booth purchased below.

Artist Alley Tables are for merchants who sell two dimensional or handmade artwork. This includes sketch, prints, graphics, illustrations, etc. This package includes a table, drapery, waste basket, two chairs, and sign designating the space. It also comes with 2 Vendor badges allowing access to the whole convention, but does not include the pipe and drape.

Please note: if you select Artist Alley table but do not qualify, you will be upgraded to a 10x10 booth.

Choose A Booth Package *
Advertising and Marketing Add-Ons
Vendor Contact & Directory Information
Primary Contact Email Address *
Your answer
Primary Contact First Name *
Your answer
Primary Contact Last Name *
Your answer
Street Address *
Your answer
City *
Your answer
State *
Select "Other" if outside of the US
Zip Code *
Your answer
Business Phone Number *
Your answer
Cell Phone Number *
For on-site contact if needed
Your answer
Con of Thrones 2018
Mischief Management also produces Con of Thrones!

Con of Thrones returns after a wildly successful premiere event to bring together the biggest fans, actors, and creators again to celebrate Game of Thrones, A Song of Ice and Fire, and the epic worlds of fantasy author George R. R. Martin.

Join thousands of fans for three days of theories, debates, discussion, cosplay, performances, and much more as Con of Thrones descends on the Hyatt Regency in Dallas, Texas from May 25 – 27, 2018.

Are you interested in vending at Con of Thrones? You will receive a 15% discount for vending at both events.
Terms and Conditions
Mischief Management, LLC (hereafter referred to as “Conference Organizer”) agrees to provide such spaces to Vendor at LeakyCon 2018, and reserves the right to refuse any potential Vendor for any reason. LeakyCon 2018 will be held at the Kay Bailey Hutchison Convention Center Dallas (hereafter referred to as “Venue”).

Terms And Conditions

PURPOSE OF CONFERENCE
The purpose of LeakyCon is to bring together the community of fans for a weekend of celebration and entertainment.

INCORPORATION OF EXHIBIT
Exhibits A is hereby incorporated fully herein and shall be deemed part of this Agreement.

COMPLIANCE WITH LAW
Vendor is solely responsible for ensuring its compliance with all applicable laws, rules, and regulations, including any required qualification to do business; any sales, permits, tax rules and regulations; any fire codes or regulations; and any law governing promotions, contests, raffles, giveaways or games. Conference Organizer does not accept any responsibility for Vendor’s failure to comply with any applicable law, rule, or regulation. In the event that Vendor does not comply with all applicable laws, Conference Organizer may require that Vendor comply immediately or close Vendor space immediately. Vendor hereby indemnifies and holds harmless Conference Organizer as well as their officers, directors, agents, employees, volunteers, representatives, and respective successors and assigns, against any and all liability arising from or relating to Vendor’s compliance or failure to comply with any law, rule, or regulation.

LOST, STOLEN, OR DAMAGED MERCHANDISE
Vendor is solely responsible, and assumes all of the risk, for lost, stolen, or damaged merchandise or other materials. The Conference Organizer does not accept responsibility or assume any risk for any lost, stolen, or damaged merchandise.

LIMITATION OF LIABILITY
NEITHER VENDOR NOR CONFERENCE ORGANIZER SHALL BE LIABLE TO THE OTHER OR TO ANY THIRD PARTY FOR ANY INDIRECT, INCIDENTAL, SPECIAL, AND CONSEQUENTIAL OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION LOSS OF PROFIT OR GOODWILL, FOR ANY MATTER ARISING OUT OF OR RELATING TO THIS AGREEMENT.

BREACH
In the event that Vendor breaches this Agreement, including without limitation, any of the Rules and Regulations in Exhibit A, Conference Organizer reserves the right to terminate this Agreement immediately without notices or refund, and either close Vendor’s space(s) immediately, if the breach occurs during LeakyCon; or, resell Vendor’s space if the breach occurs prior to LeakyCon.

GENERAL TERMS AND CONDITIONS
This Agreement is made pursuant to the laws of the State of Delaware, without regard to its conflict of law principles. Any changes made to this Agreement must be made in a writing signed by both parties. Conference Organizer may terminate this Agreement at any time upon notice to Vendor and shall, within a reasonable time thereafter, refund any portion of the payment that the Vendor has paid to Conference Organizer.


EXHIBIT A: Rules and Regulations

SIZE AND LOCATION

SIZE: A SPACE is a dedicated area in LeakyCon' Vendor Room, for the express purpose of vending and promotion of products and services in which its guests may be interested. Spaces come in the following sizes:

Bronze Booth: A 10-foot by 10-foot space complete with table, drapery, name sign, and chairs.
Silver Booth: A 10-foot by 20-foot space complete with table, drapery, name sign, and chairs. Allows for more space for display and customer movement.
Gold Booth: A 20-foot by 20-foot area complete with table, drapery, name sign, and chairs. May be modified to Vendor’s pleasure. Gold booths are prominently placed in the Vendor room.
Artist Alley: Table of at least 6’, complete with, name sign and two chairs.
Custom: A special size and area determined by discussion and agreement with Conference Organizer.


LOCATION:
Conference Organizer reserves the right to assign the location of each Vendor’s space within the Vendor room according to its sole discretion.

AMENITIES
Each space includes at least the following Amenities:
A table of at least 6’, fitting the spaces accordingly and enclosed by pipe & drape (if applicable to size slection)
Two (2) chairs
One (1) waste basket
One (1) sign designating the space
Two (2) LeakyCon “Vendor” badges to the conference which allow entrance to all events).
A limited number of “Exhibitor” badges to identify the Vendor’s staff (allowing access to Vendor room solely).

Conference Organizer will provide badges for each member of the Vendor’s staff. Badges must be worn by Vendor’s staff while they are staffing the space to identify the as official Vendor personnel. Badges are non-transferable and do not provide access to conference programming or special events.

TRADEMARK AND COMPLIANCE: Goods sold by Vendor at LeakyCon may not include any food or beverage items, or any items including the LeakyCon name or logo unless dictated by a separate agreement. Goods bearing copyrighted material may not be sold unless by the copyright holder or through a leasing agreement which LeakyCon reserves the right to request at any time. Goods must be accurate reflection of Vendor’s description of items, and may not include items the Conference Organizer deem excessively mature for the audience of the Conference. Conference Organizers reserve the right to request the removal of any item from the vendor room at any time. Vendors found to be in violation of any of the above terms may be removed from the vendor room at any time, without refund.

ADDITIONAL SERVICES:
Vendors requiring services or materials not listed under the Amenities (the “Additional Services”) must purchase such Additional Services from either the Venue or our exhibitor services company. Vendors shall not install Additional Services, including, without limitation, internet or electricity, on their own or through a service provider other than those specified by the Conference Organizer. Any Vendor purchasing or using Additional Services hereby indemnifies and holds harmless Conference Organizer as well as its officers, directors, agents, employees, volunteers, representatives and respective successors and assigns, against any and all liability arising from or relating to Vendor’s purchase or use of Additional Services.

MATERIAL HANDLING
All Vendors and Advertisers not directly transporting merchandise and materials to the Venue themselves will require material handling by our exhibitor services company. Vendors requiring material handling, including, exhibit freight receiving, must purchase it through our exhibition services provider.

PRICE AND PAYMENT
PRICE: Vendor agrees to pay Conference Organizer amount as outlined in Exhibit B.

PAYMENT: A nonrefundable fifty percent (50%) deposit must be made immediately upon completion of this contract. Payment must be made in full by May 1, 2018. Refunds of payments, less the fifty percent (50%) deposit, may be requested until April 1, 2018. If payment is not received in a timely manner, the Conference Organizer may unilaterally terminate the Agreement without notice. If the Vendor does not pay the balance by May 1, 2018, the Vendor will be auto-billed for the remaining amount.

PROMOTION: Conference Organizer may include each Vendor’s name, logo, and/or a brief description of its products and services on LeakyCon's official website (http://www.conofthrones.net). It is the Vendor’s responsibility to furnish Conference Organizer with usable logo and website for promotion when requested by the Conference Organizer.


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LeakyCon 2018 is produced by Mischief Management

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Your space is not confirmed until you have received written approval of this application and have paid a deposit
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