Event Proposal Form
DSA Event Proposal Checklist
Before Your Event
- Check possible safety, legal, or permitting requirements
- Decide how large you want your event to be
- Decide how many people you need to help make the event successful
- Recruit members to help with the effort
- Plan the budget and contact the Treasurer with any fund requests no later than 10 days before
you need them
- Schedule your event
- Find and reserve a viable venue before announcing the event
- Assign duties to members for the event (greeters, cash handlers, set-up/clean-up, etc.)
Outreach
- Put the event on Facebook, Slack, etc. and let the Outreach Committee Chair know immediately so they may also put the word out
After Your Event
- Compile funds, receipts, sign-in sheets, etc. and get these to the Treasurer and Secretary
- Complete an After Action Report to turn into the Secretary no later than a week after your event
- Schedule a meeting to debrief the event if needed
Email address *
Committee/Working Group *
Your answer
Contact Name/Event Point Person *
Your answer
Email *
Your answer
Phone Number *
Your answer
Event Name *
Your answer
Event Start Time *
Time
:
Event End Time *
Time
:
Event Date *
MM
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DD
/
YYYY
Event Location *
Your answer
List the names of any affiliate organizations, besides DSA, involved in this event *
Your answer
Describe the nature of this event and your anticipated goals (e.g. garage sale, workshop, film screening, etc.) *
Your answer
How will funds be raised for/at this event? (e.g. ticket sales, book sales, concessions, etc.) *
Your answer
Do you have any monetary sponsors, besides DSA, for this event? *
Your answer
Would you like a Steering Committee Officer present at the event in any official capacity? *
Do you need literature at the event? (e.g. books, pamphlets, flyers, etc.) *
What do you need the Outreach Committee to do to support this event? *
Your answer
Who is securing the event location: *
Your answer
Who is making the flyer, Facebook events, etc. (or list that you have asked Outreach to do so): *
Your answer
Would you like the chapter to arrange child supervision for this event? *
On what date will you hold your After Action Report Meeting? (Please list a date within 10 days after the event). *
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DD
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Any further details you would like to share?
Your answer
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