Nights Away Notification
PURPOSE AND USE: This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event). For all Nights Away events the information below should be with your Commissioner (or appointee) 7 days before the event (in normal circumstances). How the information is passed on will depend on local arrangements (this may be for example by telephone call, e-mail or online form). Please ensure that your GSL /DESC is also aware of the event.

DATA PROTECTION: This form is used to collect information about you and your team for the purpose of approving this nights away activity, this is to be used by your Commissioner. As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 2 months after the event for any queries that arise then it will be securely destroyed. For further detail on our Data Protection Policy visit here.

(FORM NAN Sept/18 Edition no 7)

Event Information
Type of Event *
Group and District *
Your answer
Permit Holders Section *
Approx Numbers Attending
Beaver Scouts
Your answer
Cub Scouts
Your answer
Scouts
Your answer
Explorer Scouts
Your answer
Adults
Your answer
Is this event being run using Event Passports? *
Event From *
MM
/
DD
/
YYYY
Event To *
MM
/
DD
/
YYYY
Number of Nights *
Your answer
Venue Name *
Please check the Prohibited and Restricted Areas Camping Directory to ensure your site does not fall within a restricted area - http://members.scouts.org.uk/prohibited
Your answer
Venue Telephone Number *
Your answer
Venue Address *
Your answer
Event Leader's Information
Event Leader's Name
If not the permit holder
Your answer
Event Leader's Telephone Number
Your answer
Event Leader's Membership Number
Your answer
Event Leader's Email Address
Your answer
Permit Holder
Permit Holder’s Name *
Your answer
Permit Holder's Telephone *
Your answer
Permit Holder's Membership Number *
Your answer
Permit Holder's Email *
Your answer
Names & Membership No's of Adults Attending *
Please enter Adults Name - Membership Number - one per line. E.g. Joe Bloggs - 8966489
Your answer
Special Activities
Please list those requiring permits or qualifications, providing details of the activity leader or provider
Your answer
In Touch System and Approvals
In Touch Details *
Your answer
Is GSL / DESC / DSNC aware of the event? *
Required
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