Couples Intake Questionnaire and Forms
Brief questionnaire to provide basic contact and initial therapeutic information
Moscow Counseling LLC | 828 S. Washington St., Suite C | Moscow, ID 83843
Brief Intake Form, Consent Agreement, Privacy Practices, and Practice Policies
Today's Date *
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Briefly describe the purpose for seeking counseling. *
How long have you been experiencing relationship concerns? *
Have you ever been in counseling before? *
Client 1 First and Last Name *
Client 1 Date of Birth *
Client 1 Gender Identity *
Client 1 Street Address, City, State, Zip *
Client 1 Phone Number *
Call and/or Text Allowed for this Phone Number? *
Required
Client 1 Email Address *
Contact via this Email Address Allowed? *
Required
Client 2 First and Last Name *
Client 2 Date of Birth *
Client 2 Gender Identity *
Client 2 Street Address, City, State, Zip *
Client 2 Phone Number *
Call and/or Text Allowed for this Phone Number? *
Required
Client 2 Email Address *
Contact via this Email Address Allowed? *
Required
Name of an Emergency Contact *
Relationship of the Emergency Contact *
Emergency Contact Phone Number *
How did you hear about Moscow Counseling? *
Informed Consent for Counseling
GENERAL INFORMATION
Cheryl McGill, MS, LPC, NCC earned a M.S. in Clinical Mental Health Counseling at Walden University. Cheryl is a Licensed Professional Counselor in the state of Idaho and a National Certified Counselor with the National Board of Certified Counselors.
Idaho License #: LPC-7209, NBCC Certification #: 1095398, National Provider Identifier #: 1285125690
COUNSELING RELATIONSHIP
The counseling relationship is very unique. It is highly personal and private while also including necessary healthy boundaries and therapeutic expectations. Given this, it is important for us to have a clear understanding about how the counseling relationship will work. Sexual intimacy, abuse, and personal influence is never appropriate with a client and should be reported to the Idaho Board of Occupational Licenses - PO Box 83720, Boise, ID 83720 (208) 334-3233.
THE THERAPEUTIC PROCESS
The outcome of treatment is largely influenced on each client's willingness to engage in this process. At times the process may result in emotional discomfort. For example, remembering unpleasant events and becoming aware of feelings attached to those events can bring about strong emotional responses such as anger, depression, anxiety, etc.
There is a potential for increased frequency and intensity of presenting symptoms during treatment. I will do my best to understand and support my clients through the counseling process. However, I cannot promise that circumstances will change or improve to one's expectations.
CONFIDENTIALITY
The session content and all relevant materials to treatment will be held confidential unless both clients request in writing to have all or portions of such content released to a specifically named individuals or entities. For clients under the age of eighteen, parents have a right to receive periodic progress updates. However, underage clients have the right to privacy. Should any client under the age of eighteen disclose information that pertain to the limits of confidentiality, parents will be notified immediately.
LIMITATIONS OF CONFIDENTIALITY
There are limitations of confidentiality that include:
If a client threatens or attempts to commit suicide or otherwise conduct themselves in a manner in which there is a substantial risk of incurring serious bodily harm.
If a client threatens grave bodily harm or death to another person.
If I have reasonable suspicion that a client or other named person is the perpetrator or actual victim of neglect, physical, emotional or sexual abuse of children, elderly, or other vulnerable populations.
If a court of law issues a legitimate subpoena for information stated on the subpoena.
Occasionally I may need to consult with other professionals in their areas of expertise in order to provide the best treatment for my clients. Information about my clients may be shared in this context without using any identifying information.
Court Appearance Contractual Agreement
Clients are strongly discouraged from having their therapist subpoenaed or having them provide records for the purpose of litigation. Even though you are responsible for the testimony fee, it does not mean that the therapist’s testimony will be solely in your favor. Therapist can only testify to the facts of the case and, if qualified to do so by the court, in their professional opinion. Asking a therapist to provide confidential records or testify can damage the trust built in a counseling relationship with a client especially if the therapist is still seeing that client in therapy. If one of our therapist is subpoenaed to testify or provide records in a case where our client is a child, the therapeutic relationship is effectively ended and it is very likely we will not continue to provide services to that child/family.
If a therapist with Moscow Counseling LLC is to receive a subpoena, then the attorney or office staff will need to call the office and set up a time for the subpoena to be served during office hours. The therapist will request a minimum of 72 business hours notice of any Court appearance so that schedule changes for their clients can be made within a reasonable time frame.
Please note: If a subpoena or notice to meet attorney(s) is received without a minimum of 72 business hours notice, there will be an additional $250 express charge.
When it comes to court action, the following fees are in effect:
1. Preparation Time (including submission of records): $200/hour (billable in 15 minute increments)
2. Phone calls: $175/hour (billable in 15 minute increments)
3. Depositions: $275/hour
4. Time required in Giving Testimony: $250/hour
5. Compensation for Travel Time: $125/hour plus any costs for air travel, fuel, milage ($.60/mile), and accommodations
6. Time Away from office due to Depositions or Testimony: $220/hour
7. All attorney fees and costs that are incurred by the therapist as a result of the legal action.
8. Filing document with the court: $100
9. The minimum charge for a court appearance: $2000
A retainer of $2000 is due at least 72 business hours before the scheduled court appearance. The remainder of the costs will be billed after the court appearance and will be due upon receipt. If the therapist is subpoenaed and the case is reset with less than 72 business hours notice prior to the beginning of the day of the scheduled subpoena, trial, and/or testimony is not given, then the client will be charged $500 (in addition to the original retainer of $1500 for having to appear in court). All fees listed above are doubled if the therapist has priorly been scheduled to be out of town at the time of the court appearance.
Practice Policies
APPOINTMENTS, CANCELLATIONS, AND TARDINESS
The standard session time is 50 minutes. Requests to change the 50-minute session needs to be discussed with the therapist in order for time to be scheduled in advance.
Please remember to cancel or reschedule 24 hours in advance. The cancellation policy is necessary because a time commitment is made to you and is held exclusively for you.
**Cancellations not received at least 24 hours in advance of your scheduled session start time or being absent from your scheduled session without notice will be subject to a full charge of treatment fees.**
*If you are late for a session, you will lose some of that session time. Tardiness or online counseling technical difficulties will NOT extend your scheduled session end time.*
COMMUNICATION BETWEEN SESSIONS
If you need to contact me between sessions, I will attempt to return messages in a timely manner, but I cannot guarantee immediate response and request that you do not use these methods of communication to request assistance for emergencies.
If a true emergency situation arises, please call 911 or any local emergency room.
SOCIAL MEDIA
I do not accept friend or contact requests from current or former clients on any social networking site (Facebook, LinkedIn, etc). I believe that adding clients as friends or contacts on these sites can compromise your confidentiality and our respective privacy.
ELECTRONIC COMMUNICATION
Electronic communication includes, but is not limited to, telephone communication, the Internet, facsimile machines, and e-mail. If others have access to your electronic equipment, I cannot ensure the confidentiality of any form of communication through electronic means, including messages sent to you.
TERMINATION
The appropriate length of the termination depends on the length and intensity of the treatment. I may terminate treatment after appropriate discussion with you and a termination process if I determine that the psychotherapy is not being effective. I will not terminate the therapeutic relationship without first discussing and exploring the reasons and purpose of terminating. If therapy is terminated for any reason or you request another therapist, I will provide you with a list of qualified psychotherapists to treat you. You may also choose someone on your own or from another referral source.
Should you fail to schedule an appointment for three consecutive weeks, unless other arrangements have been made in advance, for legal and ethical reasons, I must consider the professional relationship discontinued.
Privacy Practices
THIS NOTICE DESCRIBES HOW HEALTH INFORMATION MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

I. HOW I MAY USE AND DISCLOSE HEALTH INFORMATION ABOUT CLIENTS:
I do keep “psychotherapy notes” as that term is defined in 45 CFR § 164.501, and any use or disclosure of such notes requires your Authorization unless the use or disclosure is:
For my use in treating you.
For my use in defending myself in legal proceedings instituted by you.
For use by the Secretary of Health and Human Services to investigate my compliance with HIPAA.
Required by law and the use or disclosure is limited to the requirements of such law.
Required by law for certain health oversight activities pertaining to the originator of the psychotherapy notes.
Required to help avert a serious threat to the health and safety of others.
II. CERTAIN USES AND DISCLOSURES DO NOT REQUIRE AUTHORIZATION. Subject to certain limitations in the law, I can use and disclose your PHI without your Authorization for the following reasons:
When disclosure is required by state or federal law, and the use or disclosure complies with and is limited to the relevant requirements of such law.
For public health activities, including reporting suspected child, elder, or dependent adult abuse, or preventing or reducing a serious threat to anyone’s health or safety.
For health oversight activities, including audits and investigations.
For judicial and administrative proceedings, including responding to a court or administrative order, although my preference is to obtain an Authorization from you before doing so.
For law enforcement purposes, including reporting crimes occurring on my premises.
Specialized government functions, including, ensuring the proper execution of military missions; protecting the President of the United States; conducting intelligence or counter-intelligence operations; or, helping to ensure the safety of those working within or housed in correctional institutions.
For workers’ compensation purposes. Although my preference is to obtain an Authorization from you, I may provide your PHI in order to comply with workers’ compensation laws.
III. YOU HAVE THE FOLLOWING RIGHTS WITH RESPECT TO YOUR PHI:
You have the right to ask me to contact you in a specific way (for example, home or office phone) or to send mail to a different address, and I will agree to all reasonable requests.
Other than “psychotherapy notes,” you have the right to get an electronic or paper copy of your medical record. I will provide you with a summary within 30 days of receiving your written request, and I may charge a reasonable, cost based fee for doing so.
Agreement to Consent, Policies, and Practices *
Required
Client 1 Electronic Signature (Type Full Legal Name) *
Agreement to Consent, Policies, and Practices *
Required
Client 2 Electronic Signature (Type Full Legal Name) *
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