The
following rules and regulations shall be in effect, and will be strictly
enforced, for all exhibitors participating in the 2024 Cumberland County Fair.
SET
UP: August 28 – August 29: 9:00 am – 6:00pm
August 30: 9:00am – 3:00pm
Please pick up your registration packets
with your admission passes and parking passes at the registration desk upon
arrival at the fair. Registration
packets will not be available after 6:00 pm.
Each exhibitor must be completely set up and ready for business no later
than one hour before the fair opens on Friday, August 30, 2024. Additional admission passes may be purchased
with cash, credit card, or money order only (no checks) at the registration
desk during set up. You will not be
allowed to set up unless you have been approved with all balances paid in full.
TRAILER
OR STAND. Exhibitors must
use clean, neatly painted trailers and stands.
Overhangs and awnings must not extend over walkways. Trailer skirting is required. Tanks or other unattractive areas must be
hidden from view by privacy fencing, and any tanks must be secured in
accordance with applicable code(s) to prevent falling, leakage or other
hazards. Grills and other cooking
appliances must be kept at the rear of the concession space. Grills must be fenced with an attractive type
material to protect fair attendees from such appliances.
All stands and trailers shall contain an
operable fire extinguisher to combat Type A, B and C fires. A Class K fire extinguisher is required of
food vendors who use animal fats in cooking preparations. Advertising on stands and trailers shall have
only the name, type, and/or price of merchandise or food offered for sale. Items sold or dispensed from concession must
be properly marked with the price of said item and clearly posted in easy view
of customers. Products and services
which are offensive to the public, racist in nature, drug related, sexually explicit
or illegal are strictly prohibited.
Concession products or services must correspond to the product
description on your contract and not conflict with, differ from or exceed that
description without written permission of the Cumberland County Fair.
PEPSI PRODUCTS / ICE: Pepsi
is the official soft drink of the Cumberland County Fair. Only Pepsi products, including Aquafina
water, will be sold at the fair. In
addition, only 20 oz. plastic bottles will be sold at the fair and these must
be purchased by concessionaires/vendors from the Oak View Group Hospitality representative
located onsite or under the beer tent during operating hours. Can and/or glass bottles are not permitted
to be sold.
Ice
(20 lb. bags) will also be sold by Oak View Group Hospitalty (the official caterer for The Crown
Complex) prior to opening hours and during operating hours at the same
locations as Pepsi sales. Ice will not be permitted to be brought onto
the fairgrounds from off-site vendors.
TENTS: No pop-up/Easy Up Tents will be
permitted outside. Only commercial tents that are staked will be
permitted. If the vendor does not
own/possess a commercial tent, one may be rented from the fair’s tent company
at prevailing rates. Reservations for
tents should be made at the time of application submission.
UTILITIES
/ ELECTRIC: Water will be provided at no charge. Electricity will be charged at the following
rates: Up to 100 amp. – Included in base
rent; 100+ amp -- $150.00; 3-phase power -- $300.00. Should electric service
need to be wired in directly to the fair’s service boxes, the fair’s electricians
must perform that service. No electric
cords or wires are to be run across pathways or walkways. All electrical equipment must be UL
approved.
WASTE
WATER DISPOSAL: Each
concessionaire/vendor that generates gray water must have a holding tank to
contain that gray water. This will be supplied by Fair Management at no cost
PAYMENTS: Offered contracts which are not executed
by Fair Management and returned, with the appropriate payment, by the date
stated on the contract will be null and void.
Concessionaires/vendors whole privilege is based on a percentage of
gross sales will report gross sales to the Fair Manager daily during the run of
the Cumberland County Fair. Gross Sales
Report forms will be provided by the fair and reports for the preceding day
must be completed and submitted to the Fair Manager along with the forms
provided, no later than one hour after opening of the following day.
GARBAGE
& LITTER: Sanitation and cleanliness are an essential
part of the Cumberland County Fair. Your
cooperation is required in maintaining a safe, clean and attractive
fairground. All Concessionaires/Vendors
are required to keep their units clean and the area immediately adjacent
thereto clean and trash free. All
disposable waste material must be placed in sealed plastic bags outside the
front of your booth each night after closing, along with cardboard boxes, which
must be broken down and laid flat. RV
lot tenants are required to keep their space clean and trash free. Dumpsters are provided at several locations for
garbage and trash. No pickup of garbage
at individual RV sites will be made by the fair.
HEALTH AND FIRE REGULATIONS: It is the
responsibility of each Concessionaire to become familiar with rules and
regulations of the Cumberland County Health Department, the North Carolina
Department of Health, the Cumberland County Fire Marshall’s office, and the Fayetteville
Fire Department. Each food vendor &
Food Truck/Trailer must be inspected by the Cumberland County Health Department and will be required
to submit to the Cumberland County Health Department their completed inspection
form, along with the inspection fee of $75.00, no less than fifteen (15) days
prior to the begin of the fair. The Cumberland
County Health Department will inspect food vending locations only upon
presentation of a written receipt for the inspection fee that will be provided
to the vendor by the fair office. All
food vendors are required to have at least a 10 lb. BC fire extinguisher. In addition, food vendors using oils derived
from animal fats are required to have a Class K fire extinguisher.
NOISE/NUSANCES: Sirens,
bells, amplifiers, flashing lights or any equipment causing annoyance is
prohibited. Gasoline or propane
generators will not be permitted to operate at the fair. Vendors will not be permitted to sell knives,
stink bombs, silly string, or poppers.
TAXES
& LICENSES: It is the responsibility of the exhibitor to
pay applicable federal, state, and county taxes and fees and for obtaining any
required licenses or permits.
HOURS
OF OPERATION: All exhibits
must be open for business at the scheduled gate opening time each day and are
required to remain open until at least one hour past the scheduled gate closing
time for that day, unless otherwise authorized or directed by the fair.
INSURANCE: Each food concession, or other concession
directed by the fair, must furnish a Certificate of Insurance showing proof of
general liability insurance, including but not limited to bodily injury,
property damage and product liability, in the amount of at least $1 million
covering all of the concessionaire’s equipment, vehicles, operations and
activities on fair property. The following
entities must be shown on the certificate as an additional insured: Cumberland County Fair and/or Spectra Venue
Management and/or the Cumberland County Civic Center Commission. The Cumberland County Fair should be listed
as the “certificate holder.” The
certificate must be issued by a company licensed to do business in North
Carolina and acceptable to the fair and must be furnished with application.
Insurance can be purchased through the Cumberland County Fair at a rate of
$100.00.
OIL/GREASE
DISPOSAL: A commercial container will be furnished by
the fair for disposal of used oil and grease.
Oil and grease must be placed in the container, and not left beside the
container. No other form of oil/grease
disposal is permitted.
ID
BADGES AND PASSES: Each exhibitor and each of his/her employees
is required to have a vendor pass to enter the fairgrounds. Each
concessionaire/vendor will be furnished 2 vendor passes. Additional
passes may be obtained from the Fair Office for a charge of $35.00 per
pass. The fair reserves the right to
limit the number of passes issued for any concessionaire/vendor.
VEHICLE
PASSES: Only stock vehicles necessary for the
operation of your business will be issued a gate pass. All other vehicles will be issued a vendor
parking pass. Any gate will honor vendor
passes. All stock trailers and trucks
must be clearly marked with the name with appropriate parking passes displayed.
All vendor supplies must be delivered
and vehicles removed from midway at least one hour prior to each day’s
opening, after which no vehicles will be permitted to drive on the fair or
carnival midway. After 1st
warning, vehicles will be prohibited from inside midway at all times!
All vehicle passes must be hung on the
rearview mirror and will be honored only at the gate shown on the pass.
UPS
/ DELIVERIES: Deliveries by UPS, Fed Ex, USPS, and other
common carriers arrive throughout the day at the fair office. Please check with the office should you be
expecting a delivery. The shipping
address for UPS and FedEx packages is Cumberland County Fair, 1960 Coliseum
Drive, Fayetteville NC 28306.
RV/CAMPER
AND LIVE-IN STOCK TRUCKS: The fair has
designated lots, with partial hookups available for parking living quarters
during the Cumberland County Fair. Such
vehicles may move onto the fairgrounds ONLY
on Tuesday, August 27 from 8:00 am-7:00 pm. and must be removed from
the fairgrounds no later than 9:00 am, Tuesday, September 10. Rates for partial or full-stay during that
time period is $350.00.
Rent for stock trucks hooked up to fair electricity and/or water will be $250.00.
MISCELLANEOUS:
No
motorized or electric vehicles, including golf carts, are permitted on the
midway or other walkways normally used by the public during all operating hours
of the fair.
Outside
washing of concession units will not be permitted after opening day of the
fair.
Alcoholic
beverages or drugs are not permitted on fair property.
Concessionaires
/ vendors are not permitted to make sponsorship deals or agreements without
approval of fair.
Roving
vendors or solicitors are not permitted.
Exhibitor operations must be confined to the boundaries of their rented
space.
Unleashed
pets / dogs are not permitted on the fairgrounds at any times. During operating hours, only service
dogs/animals are permitted on the fairgrounds.
PLACEMENT:
The
Fair reserves the right to place and relocate exhibitors where deemed
appropriate
ENFORCEMENT: Fair Management, without prior notice, may
close any concession or move out any RV tenant not operating in accordance with
the provisions stated herein and/or signed the signed provisions, or if, in the
sole discretion of Fair Management, the operation and/or presence of the
concession or RV is not in the best interest of the Cumberland County
Fair. Should vendor/concessionaire be
removed from his/her space, no refunds will be given whatsoever