Cumberland County Fair - Outside Food Only Exhibitor Agreement

August 30 – September 8, 2024

1960 Coliseum Drive, Fayetteville NC 28306

Office - (910) 438-4140 / Fax - (910) 323-0489 /

The below named vendor/concessionaire agrees to hold harmless the Cumberland County Fair, the Cumberland County Civic Center Commission, Oak View Group and their agents, representatives, and employees from and against claims, damages and losses and expenses including reasonable attorney fees in any case where it shall be necessary to file an action: (1) arising out of the performance of the work herein which is one for bodily injury, illness, or death or for property damage including loss of use, and (2) caused in whole or in part by the vendor’s / concessionaire’s negligent acts of failures to act or that his agents, employees, contractor(s) or subcontractor(s) or anyone employed by them for whose act the vendor / concessionaire may be liable.

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All balances must be paid by August 16, 2024 to be guaranteed space. Upon acceptance as an exhibitor, any product or item not accepted will be deleted by Fair Management.  Insurance is required. See details on rules page. First time exhibitors must attach photo of trailer/stand.

EXHIBITOR FEES:  Fees are based upon footage required, established fee and location of space  

Food Vendors               

1. Length of Frontage

    0-15 feet - $500.00

   15-20 feet  - $750.00

   20 plus feet - $1000.00


2. Insurance (if needed) $100.00


3. Electricity                                                                               

        Rate:  Up to 100amps include in base rent above

          100+ amp - $150

          3-phase - $300


4. RV / Stock Truck @ $250.00 EA.                                       

        Includes space and electric

        2 Vendor passes are included

         $35.00 for any additional passes


5. Tent Rental:  

$350.00 - 10’ X 10’

$400.00 w/ 4 sides

$475.00 - 10’ X 20’ 

$550.00 w/ 4 sides

               Quote on Specialty sizes upon request*

Add 1-5 and put the total below. 

Also note how many additional passes you need if applicable

Rules and Regulations for Outside Vendors and Concessions

The following rules and regulations shall be in effect, and will be strictly enforced, for all exhibitors participating in the 2024 Cumberland County Fair.

SET UP:  August 28 – August 29:  9:00 am – 6:00pm

                August 30:   9:00am – 3:00pm

Please pick up your registration packets with your admission passes and parking passes at the registration desk upon arrival at the fair.  Registration packets will not be available after 6:00 pm.  Each exhibitor must be completely set up and ready for business no later than one hour before the fair opens on Friday, August 30, 2024. Additional admission passes may be purchased with cash, credit card, or money order only (no checks) at the registration desk during set up. You will not be allowed to set up unless you have been approved with all balances paid in full.

TRAILER OR STAND.  Exhibitors must use clean, neatly painted trailers and stands.  Overhangs and awnings must not extend over walkways.  Trailer skirting is required.  Tanks or other unattractive areas must be hidden from view by privacy fencing, and any tanks must be secured in accordance with applicable code(s) to prevent falling, leakage or other hazards.  Grills and other cooking appliances must be kept at the rear of the concession space.  Grills must be fenced with an attractive type material to protect fair attendees from such appliances. 

All stands and trailers shall contain an operable fire extinguisher to combat Type A, B and C fires.  A Class K fire extinguisher is required of food vendors who use animal fats in cooking preparations.  Advertising on stands and trailers shall have only the name, type, and/or price of merchandise or food offered for sale.  Items sold or dispensed from concession must be properly marked with the price of said item and clearly posted in easy view of customers.  Products and services which are offensive to the public, racist in nature, drug related, sexually explicit or illegal are strictly prohibited.  Concession products or services must correspond to the product description on your contract and not conflict with, differ from or exceed that description without written permission of the Cumberland County Fair.

PEPSI PRODUCTS / ICE:  Pepsi is the official soft drink of the Cumberland County Fair.  Only Pepsi products, including Aquafina water, will be sold at the fair.  In addition, only 20 oz. plastic bottles will be sold at the fair and these must be purchased by concessionaires/vendors from the Oak View Group Hospitality representative located onsite or under the beer tent during operating hours.  Can and/or glass bottles are not permitted to be sold.

Ice (20 lb. bags) will also be sold by Oak View Group Hospitalty (the official caterer for The Crown Complex) prior to opening hours and during operating hours at the same locations as Pepsi sales. Ice will not be permitted to be brought onto the fairgrounds from off-site vendors.

TENTS:  No pop-up/Easy Up Tents will be permitted outside.  Only commercial tents that are staked will be permitted.  If the vendor does not own/possess a commercial tent, one may be rented from the fair’s tent company at prevailing rates.  Reservations for tents should be made at the time of application submission. 

UTILITIES / ELECTRIC:  Water will be provided at no charge.  Electricity will be charged at the following rates:  Up to 100 amp. – Included in base rent; 100+ amp -- $150.00; 3-phase power -- $300.00. Should electric service need to be wired in directly to the fair’s service boxes, the fair’s electricians must perform that service.  No electric cords or wires are to be run across pathways or walkways.  All electrical equipment must be UL approved. 

WASTE WATER DISPOSAL:  Each concessionaire/vendor that generates gray water must have a holding tank to contain that gray water. This will be supplied by Fair Management at no cost

PAYMENTS:  Offered contracts which are not executed by Fair Management and returned, with the appropriate payment, by the date stated on the contract will be null and void.  Concessionaires/vendors whole privilege is based on a percentage of gross sales will report gross sales to the Fair Manager daily during the run of the Cumberland County Fair.  Gross Sales Report forms will be provided by the fair and reports for the preceding day must be completed and submitted to the Fair Manager along with the forms provided, no later than one hour after opening of the following day.

GARBAGE & LITTER:  Sanitation and cleanliness are an essential part of the Cumberland County Fair.  Your cooperation is required in maintaining a safe, clean and attractive fairground.  All Concessionaires/Vendors are required to keep their units clean and the area immediately adjacent thereto clean and trash free.  All disposable waste material must be placed in sealed plastic bags outside the front of your booth each night after closing, along with cardboard boxes, which must be broken down and laid flat.  RV lot tenants are required to keep their space clean and trash free.  Dumpsters are provided at several locations for garbage and trash.  No pickup of garbage at individual RV sites will be made by the fair.

HEALTH AND FIRE REGULATIONS:  It is the responsibility of each Concessionaire to become familiar with rules and regulations of the Cumberland County Health Department, the North Carolina Department of Health, the Cumberland County Fire Marshall’s office, and the Fayetteville Fire Department.  Each food vendor & Food Truck/Trailer must be inspected by the Cumberland County Health Department and will be required to submit to the Cumberland County Health Department their completed inspection form, along with the inspection fee of $75.00, no less than fifteen (15) days prior to the begin of the fair.  The Cumberland County Health Department will inspect food vending locations only upon presentation of a written receipt for the inspection fee that will be provided to the vendor by the fair office.  All food vendors are required to have at least a 10 lb. BC fire extinguisher.  In addition, food vendors using oils derived from animal fats are required to have a Class K fire extinguisher.

NOISE/NUSANCES: Sirens, bells, amplifiers, flashing lights or any equipment causing annoyance is prohibited.  Gasoline or propane generators will not be permitted to operate at the fair.  Vendors will not be permitted to sell knives, stink bombs, silly string, or poppers.

TAXES & LICENSES: It is the responsibility of the exhibitor to pay applicable federal, state, and county taxes and fees and for obtaining any required licenses or permits.

HOURS OF OPERATION:  All exhibits must be open for business at the scheduled gate opening time each day and are required to remain open until at least one hour past the scheduled gate closing time for that day, unless otherwise authorized or directed by the fair.

INSURANCE:  Each food concession, or other concession directed by the fair, must furnish a Certificate of Insurance showing proof of general liability insurance, including but not limited to bodily injury, property damage and product liability, in the amount of at least $1 million covering all of the concessionaire’s equipment, vehicles, operations and activities on fair property.  The following entities must be shown on the certificate as an additional insured:  Cumberland County Fair and/or Spectra Venue Management and/or the Cumberland County Civic Center Commission.  The Cumberland County Fair should be listed as the “certificate holder.”  The certificate must be issued by a company licensed to do business in North Carolina and acceptable to the fair and must be furnished with application. Insurance can be purchased through the Cumberland County Fair at a rate of $100.00.

OIL/GREASE DISPOSAL:  A commercial container will be furnished by the fair for disposal of used oil and grease.  Oil and grease must be placed in the container, and not left beside the container.  No other form of oil/grease disposal is permitted.

ID BADGES AND PASSES:  Each exhibitor and each of his/her employees is required to have a vendor pass to enter the fairgrounds. Each concessionaire/vendor will be furnished 2 vendor passes.  Additional  passes may be obtained from the Fair Office for a charge of $35.00 per pass.  The fair reserves the right to limit the number of passes issued for any concessionaire/vendor.

VEHICLE PASSES:  Only stock vehicles necessary for the operation of your business will be issued a gate pass.  All other vehicles will be issued a vendor parking pass.  Any gate will honor vendor passes.  All stock trailers and trucks must be clearly marked with the name with appropriate parking passes displayed.

All vendor supplies must be delivered and vehicles removed from midway at least one hour prior to each day’s opening, after which no vehicles will be permitted to drive on the fair or carnival midway.  After 1st warning, vehicles will be prohibited from inside midway at all times!

All vehicle passes must be hung on the rearview mirror and will be honored only at the gate shown on the pass. 

UPS / DELIVERIES:  Deliveries by UPS, Fed Ex, USPS, and other common carriers arrive throughout the day at the fair office.  Please check with the office should you be expecting a delivery.  The shipping address for UPS and FedEx packages is Cumberland County Fair, 1960 Coliseum Drive, Fayetteville NC 28306.

RV/CAMPER AND LIVE-IN STOCK TRUCKS:  The fair has designated lots, with partial hookups available for parking living quarters during the Cumberland County Fair.  Such vehicles may move onto the fairgrounds ONLY on Tuesday, August 27 from 8:00 am-7:00 pm. and must be removed from the fairgrounds no later than 9:00 am, Tuesday, September 10.  Rates for partial or full-stay during that time period is $350.00.

Rent for stock trucks hooked up to fair electricity and/or water will be $250.00.


No motorized or electric vehicles, including golf carts, are permitted on the midway or other walkways normally used by the public during all operating hours of the fair.

Outside washing of concession units will not be permitted after opening day of the fair.

Alcoholic beverages or drugs are not permitted on fair property.

Concessionaires / vendors are not permitted to make sponsorship deals or agreements without approval of fair.

Roving vendors or solicitors are not permitted.  Exhibitor operations must be confined to the boundaries of their rented space.

Unleashed pets / dogs are not permitted on the fairgrounds at any times.  During operating hours, only service dogs/animals are permitted on the fairgrounds.

PLACEMENT: The Fair reserves the right to place and relocate exhibitors where deemed appropriate

ENFORCEMENT:  Fair Management, without prior notice, may close any concession or move out any RV tenant not operating in accordance with the provisions stated herein and/or signed the signed provisions, or if, in the sole discretion of Fair Management, the operation and/or presence of the concession or RV is not in the best interest of the Cumberland County Fair.  Should vendor/concessionaire be removed from his/her space, no refunds will be given whatsoever


I have read and understand the Cumberland County Fair application. By signing (typing) my name below, I - exhibitor (lessee) state that I have read and agree to abide by all rules and regulations of the Cumberland County Fair and the Crown Complex provided on this and the attached page.  The Cumberland County Fair reserves the right to close any exhibit without refund if not operating within the provisions stated.  *

Payment can be made online at you can mail payment to the address above.

A copy of your responses will be emailed to the address you provided.
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