Ithaca Apple Harvest Festival 2018 Commercial Organization Application
The Downtown Ithaca Alliance is pleased to announce the 2018 Apple Harvest Festival, our 36th year! Attracting an audience of over 35,000 people, the festival will be held on:

September 28 (Friday, 12 - 6pm)
September 29 (Saturday, 10am - 6pm)
September 30 (Sunday, 10am - 6pm)

The deadline for entries is Friday, August 10. Acceptance emails will be sent on a rolling basis, with all responses being sent by the first week of September. Applications received after the deadline will be placed on a waiting list in the order in which they are received.

We have divided our Commercial Organization opportunities into two options:
(1) Commercial entities
(2) Downtown Ithaca BID members

**We encourage our Commercial Organizations to consider event sponsorship for Apple Harvest Festival, which includes increased visibility to our 35,000 guests and beyond through both on-site representation, and through our marketing and social media. Interested in learning more about sponsorship opportunities? Please contact Summer Keown at or (607) 277-8679.

Commercial Organization booths can be utilized to promote a new product line, do community outreach and survey public opinion about your organization. Some items may be sold pending prior approval when submitted with application. No items may be sold without approval.

Each commercial organization will have a 10ft x10ft booth space. You must provide your own table and tent. No awnings are allowed or any items that hang out from your booth into the walkway. Walkways must be kept free and clear for pedestrian walking traffic and fire lanes.
**Please note that all activities must be contained to your booth. If you would like increased visibility by having a larger space, having mascots/staff walk through the event to promote your business, or conducting any other activities outside your immediate booth area, please contact our staff about becoming a sponsor of the event.

To participate you will need to fill in the information form and mail your checks made payable to "Downtown Ithaca Alliance" by the deadline of August 10. Please submit two checks:
(1) $20 application fee - This will be cashed upon receipt.
(2) Your booth fee (see below for fees based on vendor type and the number of days you will have a booth during the festival) - this will only be cashed if your application is accepted. If it is not accepted, we will shred your check, or mail back a money order.
**Please note: We will not review your application until your payments are received.

Refund Info: If you apply and are accepted, you have until August 30th (or one week after your acceptance notification, if later) to notify by email of your cancellation to receive a refund of your booth fee. If you cancel after this date, you will not receive a refund of your booth fee.

Please see the fee structure below. If you apply and are accepted, you have until September 14 to notify by email of your cancellation to receive a refund of your booth fee. In the event that you cancel after September 14, you will not receive a refund of your booth fee. Please contact the Downtown Ithaca Alliance office with any questions. We look forward to hearing from you!

Summer Keown
Director of Events, Downtown Ithaca Alliance

Downtown Ithaca Alliance
Attn: Apple Harvest: Commercial Org.
Center Ithaca, 171 E. State St., Box #136
Ithaca, NY 14850

Email address *
Apple Harvest Guidelines for Commercial Organizations:
1. Vendors will be required to collect and remove their own trash. Black and green cans provided by the City of Ithaca are for the use of the visitors to the Apple Harvest Festival only. No dumping is allowed in City trash cans, grates, storm sewers, or other areas.

2. The festival runs from 12 - 6pm on Friday and 10am - 6pm on Saturday and Sunday.

3. Set-up time is between 8:00 am and 11:00am on Friday, and 7:30 am to 9:30 am on Saturday and Sunday.

4. All vehicles must be off the festival site by 9:00am each day of the festival for pedestrian safety. NO EXCEPTIONS! We prefer that vehicles not be brought onto the festival site. If you can use a hand truck, please do so.

5. Parking is available in the city garages for a Friday fee of $7/day. There is an event parking fee of $5 (Sat/Sun Only).

6. Please keep your booths neat and clean. Your table should be covered to the ground and boxes hidden from view.

7. Access to the stores and businesses needs to be maintained at all times. No alcoholic beverages are permitted. The City of Ithaca strictly enforces open container laws.

8. Electricity is not available. If you require it for your booth please contact the office well in advance

9. Commercial Vendors spaces are located on the 100 Block of West State Street between Cayuga and Geneva Street. This is a very busy area because of its proximity to our festival food.

Name *
Your answer
Business Name *
Your answer
Address *
Your answer
City *
Your answer
State *
Your answer
Zip Code *
Your answer
Phone Number *
Your answer
Cell Phone *
Your answer
What is your cause/business? *
Your answer
What will your booth consist of? *
Your answer
Will you be selling any items? *
Please list all items you plan to sell (all items are subject to approval and cannot be sold without it)
Your answer
What days will you attend the Apple Harvest Festival *
How Many Years Have You Participated in Apple Harvest Festival? (For Press Purposes) *
Your answer
Additional Comments *
Your answer
Policy and Rules:Complete all checkboxes before submitting your application *
As an exhibitor, I agree to comply with the rules and regulations of this event. I understand that I cannot sell items at the Apple Harvest Festival without prior approval. That, in consideration of my being accepted, I intend to be legally bound; that I do hereby, for myself and my heirs, executors, administrators, successors, and assigns, release and forever discharge any and all rights and claims for damages which I may have or hereafter accrue to me against the City of Ithaca and the Ithaca Downtown Business Improvement District, Inc. DBA Downtown Ithaca Alliance, and employees, members, and Board of Directors for any and all damages, losses and injuries sustained to me and/or workers at the Apple Harvest festival. I hereby agree to indemnify, hold harmless, and defend the aforementioned entities from any claim or cause of action for property damage, personal injury and/or wrongful death. I attest that I am physically fit and responsible for my own actions.
Signature *
By typing your name, you are agreeing to the guidelines stated above
Your answer
Date *
A copy of your responses will be emailed to the address you provided.
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