Tufaan 2019 Application

Dear prospective Tufaan participant,

Thank you for your interest in Tufaan 2019! Northwestern University's Tufaan Entertainment is proud to present its 9th annual intercollegiate South Asian dance competition on March 23rd, 2019. We are honored that you are considering this year's event!

Below is the preliminary registration packet, which will provide you with information about the application process, requirements and deadlines for your team.

If you have any questions or concerns, feel free to contact us via email at tufaanreg@gmail.com or call/text our registration chair, Manasa Pagadala (309) 732-6317.

We look forward to reading your application and working with you in the near future!

Sincerely,
Tufaan Entertainment Board

Application Process
Part 1:
Fill out the online preliminary registration form (found below).

Part 2:
Once your preliminary registration form has been processed, you will receive a confirmation email from tufaanreg@gmail.com containing details about how to submit your audition video and pay your application fee.

Important Dates and Deadlines:

1. All registration information (including your preliminary registration form, non-refundable application fee and audition video) must be sent in by Thursday, November 1st, 2018 at 11:59pm CST. All applications sent after midnight will be considered late.

2. Teams that fail to meet the original deadline can submit late materials by Thursday, November 8th, 2018 at 11:59pm CST, but will be charged an additional late fee.

Fees:

1. If application materials are submitted by November 1st, there is a non-refundable $40 application fee. A breakdown of how this fee is used is provided below.

Direct Donation to Shanti Bhavan - $20
Venue and Hotel - $10
Tufaan Hospitality - $6
Vendors (Photography, Videography, Lighting, Sound) - $4

Team Application Fee: $40

2. If application materials are submitted after November 1st but before November 8th, there will be a $20 late fee in addition to the regular $40 team application fee. The total fee will be $60.

Terms and Conditions
1. Teams must have a minimum of 12 members.

2. At least 75% of the team needs to be affiliated with a university, not necessarily the same one. The remaining 25% may be alumni or community members.

3. This form must be filled out by the team captains/managers who will be the primary contact(s).

4. Routines must be between 8-10 minutes in length, including the introduction video. Those that do not fall within this range will be penalized.

Audition Video Guidelines
1. 75% of the team members must be present in the audition video.

2. All team members must be dancing in the video and visible in the frame at all times.

3. The audition video is recommended to be a minimum of 2 minutes and 30 seconds and a maximum of 5 minutes long. Videos that are longer in duration will only be reviewed for the first 5 minutes.

4. Do not include transition slides in the beginning or end of the video. Your audition video should start with the dance.

5. Videos must be taken in one, continuous take. NO EDITING is permitted.

6. The audition video must be taken at one angle and one angle, only. The camera should be placed in the front and center at an elevated angle so all performers and formations can be seen properly.

7. There should be no zooming in and out. The entire stage dimensions should be visible at all times.

8. Absolutely no display of college colors or logos will be tolerated, on clothing or in the background.

9. Do not indicate your team name at any point in the video.

10. Preferably, all dancers should be coordinated in their clothing (no school colors or logos). For example, boys wear black and girls wear white.

11. The audition video should be of good visual and sound quality.

12. The routine performed in the video should be representative of the routine that is to be performed at Tufaan 2019. No videos of previous competitions or performances will be accepted. Choreography should be original.

13. Audition videos are due on Thursday, November 1st, 2018 with the application form and the team application fee. Late applications may be submitted by Thursday, November 8th, 2018, but a $20 late fee will be enforced.

14. Teams that do not comply with the above rules will not be considered for this year’s competition.

15. Videos must be submitted to Tufaan via unlisted YouTube links. Details about this process will be sent upon receipt of Part 1 of your application.

Registration Form
*Required
University Name*
If no University affiliation, please leave blank or indicate what organization you represent
Your answer
Team Name*
Your answer
Diversity*
Number of team members*
This includes dancers and non-dancers (managers, helpers, etc.)
Your answer
What was the date of your first team practice? *
Your answer
Primary Contact Person Information
Name*
Your answer
Street Address*
Your answer
City/Town*
Your answer
State*
Your answer
Zip Code*
Your answer
Team Email Address*
Your answer
Primary Contact (Name and Number)*
All Tufaan related phone calls will be made to this number.
Your answer
Secondary Contact (Name and Number)*
Please provide a second phone number that can easily be reached.
Your answer
What to Expect
Selection Process:

1. The Tufaan Entertainment Board will evaluate all audition videos based on the criteria used in the actual competition. These include technique, energy, facial expressions, synchronization, formations, transitions, and originality. The top 9 teams will be selected.

2. Only the Tufaan Entertainment Board will have access to the application packets and audition videos.

Notification Process:

1. Teams that have met all the requirements will begin to become notified of their application status as soon as possible following the late deadline.

2. Teams must confirm their intent to compete within twenty-four hours of their notification.

3. Teams will receive a secondary registration packet shortly after their confirmation that will contain further information about the competition weekend and specific deadlines.

Deadlines and Checklist
Thursday November 1st, 2018
Application deadline at 11:59pm CST
• Audition video link uploaded to YouTube
• Non-refundable $40 team application fee paid to Tufaan Entertainment

Thursday, November 8th, 2018
Late application deadline at 11:59pm CST
• Same materials as above
• Non-refundable $60 team application fee paid to Tufaan Entertainment

Friday, March 22, 2019
Teams arrive in Evanston

Saturday, March 23, 2019
Tufaan 2019!

Ending Note
Thank you once again for choosing Tufaan 2019! Please return the preliminary registration form above as soon as possible. Tufaan will begin processing your information and send you details about how to upload your audition video and pay your application fee. By filling out this application, you have agreed to follow the guidelines above and understand that Tufaan Entertainment reserves the right to add and/or modify existing rules and regulations if deemed necessary. Please note that once your application is submitted, it cannot be changed or re-submitted.
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