Administrative Associate Arts Mid-Hudson Job Application
Position Type: Part-time – 20 hours per week

Overall Responsibility: Administrative support for programs including grant data collection and management, collection and organization of exhibit materials, ability to contact artists and arts organizations in order to gather materials in a timely manner to meet deadlines, assists in twice annual pop-up shop, and fundraising events.

Reports to: Grants and Programs Manager

Arts Mid-Hudson is a 501(c)3 organization dedicated to strengthening and supporting artists and arts organizations in the Mid-Hudson Valley region. Based in Poughkeepsie, we serve the Mid-Hudson region with a focus on Dutchess, Ulster, and Orange Counties.

Position Description: Administrative Associate
The successful candidate for the Administrative Associate position will have excellent writing, editing, organizational and interpersonal skills. This position is part-time, 20 hours per week. The Administrative Associate provides own transportation for local work-related travel that is reimbursable at allowable IRS rates. Occasional weekend and evening work events are required.

The Administrative Associate provides integral support to the NYSCA DEC program administered by Arts Mid-Hudson (AMH), other funding programs AMH administers, exhibitions and programs. The ideal candidate is an outgoing, early career administrator with superior Excel/data management skills, attention to detail, and communication talents.

Key Tasks and Responsibilities:
• Provide administrative support for the funding programs that bring in approximately 250 funding proposals each season
• Collect data and track results, maintain electronic and paper filing system, maintain and update applications, guidelines, applicant resources, and program calendar
• Maintains all grantee reports
• Takes notes during grants panels and allocation meetings
• Collects information for exhibit program’s promotional materials
• Contacting artists and arts organizations to receive information, through phone or email – following up with them to provide data for time-sensitive reporting.
• Assists with planning and facilitating info sessions, professional development workshops, and grantee
• Attends staff and grant meetings
• Assists with pop-up shop, Dutchess Handmade and special events
• Additional tasks and responsibilities as needed
Key Competencies:
• Bachelor's Degree or equivalent work experience
• Excellent written, oral communication, social skills, and a keen attention to detail
• Strong computer skills: facility with Microsoft Office Suite, cloud-based applications, Google Docs and Drive, social networks, online marketing and internet research required; database experience preferred
• Pleasant phone manner
• Ability to take initiative and work independently, work with confidential information in a sensitive manner, and possess active listening skills
• Ability to prioritize and manage multiple tasks, meet deadlines, and work graciously in a fast-paced environment, while functioning as a collaborative team player
• Ability to work evening and weekend hours
• Fluency in Spanish a plus
• Experience in a funding/arts organization a plus
• Interest in contributing positively to the field
• Knowledge of and interest in cultural policy and services for artists
This is a part-time position: 20 hours/week. $15 hourly wage with room for advancement beginning work in the first week of January, 2019.
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Please let us know what interests you about this opportunity and why a part-time position would work for you. *
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Please describe your previous or current involvement with the arts, nonprofit organizations and/or the Mid-Hudson region (Dutchess, Orange and Ulster counties). *
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Arts Mid-Hudson is an equal opportunity employer, and strives to build a staff and board that reflect the cultural diversity of the Mid-Hudson region, the constituencies and neighborhoods we serve.
If you are contacted for an interview please be prepared to provide two references.
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