Long Island Retro Gaming Expo 2020 Vendor Application
Thank you for your interest in becoming a vendor at the Long Island Retro Gaming Expo! The event will be held at the Cradle of Aviation Museum in Garden City, NY on August 8th and 9th, 2020. We are primarily a retro gaming gaming show, and thus keep our vendor hall consistent within the theme of our show. We reserve the right to respectfully decline a vendor if their merchandise / services do not fit in with the theme of our Expo. Please email
with any questions.
NEW FOR 2020 - We have revised our floor layout and added booths as well as normal tables. We have recognized that some people need a set space to work with rather than just a 6 foot table. Booths are 8' x 8'. Pricing is based on location. NOTE - Vendors are NOT permitted to go past their booth line or table line to preserve adequate walkways for the attendees. This means if you purchase just a table you will only have that table to work with and not space in front or behind.
Please see below image for booth and table pricing.
Booths come with 3 vendor badges. Tables come with 2. You will be able to purchase additional vendor badges at $20 each for the weekend. This will be strictly enforced.
If you are selected and sent a payment request your booth or table will be held for 3 weeks. If payment is not made within that time frame your spot will become available to the next person in line.
NOTE - We are accepting food trucks this year! Pricing is different from the vendor pricing listed here, please contact us at
if you have a food truck and would like to attend.
How many 8'x8' Booths would you like to request? (NOTE- please choose either booths or tables, not both) (See image above for floor plan)
One 8x8 Booth (Front)
One 8x8 Booth (Back)
Two 8x8 Booths (Front)
Two 8x8 Booths (Back)
How many 6 Foot tables would you like to request? (NOTE - please choose either booths or tables, not both) (See image above for floor plan)
One 6 foot Table (Front)
One 6 Foot Table (Back)
Two 6 Foot Tables (Front)
Two 6 Foot Tables (Back)
What type of merchandise will you be selling?
Are you interested in program ads or sponsorships? This can be anything from sponsoring a tournament with a prize or website/physical banner advertisements.
Do you require power?
The Museum has their own wifi network that occasionally can get strained. We put out our own access points and they are available to access for a fee of $25 for the weekend. Note - If you choose not to get this you will still have access to the Museum's network. Would you like to have access to the LIRG Wifi network?
Could we please send you some fliers to help promote the show? (If so, please provide an address and thank you!)
Anything else you wish to tell us?
The Fine Print
• Convention hours will be posted at a later date. You will be able to load in the evening before (Friday the 7th).
• Booths come with 3 vendor badges. Tables come with 2. You will be able to purchase additional vendor badges at $20 each for the weekend. This will be strictly enforced.
• All vendors must be set up by the time the show starts.
• All vendors must keep their table staffed and up during all show hours and until a minimum of 4:30 on Sunday. Failure to do so can result in not being invited back to future events.
• The Long Island Retro Gaming Expo is not responsible for any loss of money or merchandise.
• Vendor registration fees are NON-REFUNDABLE and NON-TRANSFERABLE.
• If after registration and acceptance you require additional resources (tables, electricity, etc.) we will do our best to
accommodate you but there is no guarantee.
• The sale of any age restricted and questionable items including but not limited to weapons, alcohol and drugs is prohibited.
Long Island Retro Gaming, LLC (LIRG) reserves the right to accept or reject any exhibitor, and shall have the right to make such rules and regulations for the Show that it deems proper and necessary. Neither Management nor the Facility, nor Management’s General Contractor for the Show, or such other contractor as Management may designate (the “General Contractor”), nor any of their officers, agents, employees or other representatives, shall be held accountable or liable for, and the same are hereby released from accountability or liability for any claim, damage, loss, harm or injury to the person or any property of the Exhibitor, or any of its officers, agents, employees or other representatives, resulting from Exhibitor’s use of the Facility or from theft, fire, water, accident or any other cause, including, but not limited to, claims arising out of any negligent or intentional act or omission of Exhibitor or any of its officers or agents that causes or results in (1) damage to, or destruction of, property of any party, and / or (2) death or injury to persons, and neither the Management nor the Facility, nor the General Contractor, shall be obligated to obtain insurance against any such claim, damage, loss, harm, or injury.
Exhibitor understands and agrees that Management cannot guarantee either attendance, sales by Exhibitors or climatic and other conditions outside or inside the Facility. Exhibitor shall not assign, sublet, or apportion the whole or any part of space allotted (the “Space”), nor exhibit therein any goods or services other than those manufactured, distributed or offered by the Exhibitor in the regular course of its business, nor permit any representative of any firm to solicit business or take orders in Exhibitor’s space.
In the event the Show or any part thereof is prevented from being held or is canceled by the Management, the Management, in its discretion, may be determine and refund to the applicant his proportionate share of the balance of the aggregate fees received which remains after deducting expenses incurred by the Management and reasonable compensation to the Management, but in no case shall the amount of refund to the applicant exceed the amount of the Fee paid. Exhibitor shall not be entitled to a refund of any part of the Fee in the event of a temporary interruption of the Show for any reason.
No refunds. The undersigned understands and agrees that upon acceptance Exhibitor has received the immediate benefit of having exhibition space reserved solely for its benefit and use and that Management no longer has the ability to offer this space to any other Exhibitor. Therefore, the undersigned agrees that all deposits and fees paid to Management are non-refundable. If an Exhibitor fails to make any payment due hereunder when due and in the form specified by Management, such Exhibitor’s right to exhibit shall be terminated without further notice, without right to refund, and such exhibitor shall remain responsible for any unpaid balance of the fees.
Management retains the exclusive right to revise the Show floor plan and / or move exhibitor as necessary.
By marking this box you acknowledge that you have read, understand and agree to all terms of this application should you be accepted.
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