SPECIFIC GUIDELINES1. Presenter Qualifications: California presenters must be CAHPERD members. Out-of-state proposals or proposals from individuals not in the field of HPERD (i.e. law, medicine, school administration, etc.) will be considered, and membership requirements may be modified for these presenters. A waiver form will be required and must be on file with the state office prior to the pre-registration deadline date.2. Compensation: With the exception of invited keynote speakers, no presenter will be paid or receive an honorarium, stipend or reimbursement of travel expenses. All travel costs and hotel accommodations are the responsibility of the presenter.3. Registration Requirements: Each presenter must PRE-REGISTER and pay conference fees prior to the designated deadline date. The Conference Committee may exercise a discretionary one-day complimentary registration for presenters outside of the HPERD professions, or others with special circumstances. A waiver form will be required and must be on file with the state office prior to the pre-registration deadline date.4. Proposal Selection: All proposals will be considered, and selection will be based on the criteria outlined in the proposal form. Please make sure all components are included and clearly defined. (Proposals received by June 1, 2018 will receive priority consideration.) 5. Handouts: Presenters are required to provide handout materials for the Conference Manual. This is mandatory for all presenters and failure to do so may result in the cancellation of the presentation. Selected presenters will receive detailed instructions for preparing handout materials. Due to copyright laws, copy must be written in your own words and with your own illustrations.6. Photos/Video: The submission of a proposal and its acceptance signifies the presenter’s approval to allow photographs and/or taping of the session(s).7. Sales/Marketing Pitches: With the exception of conference exhibitors, the distribution and/or sale of promotional materials, and/or touting of commercial ventures by presenters are prohibited. Likewise, the marketing of ventures that may personally or financially benefit the speaker is not permitted. All proposals that are deemed commercial or sales-oriented in nature will be denied.8. Copyrighted Materials: The sale of copyrighted materials (i.e. those items held in copyright by anyone other than the seller) is prohibited. This includes written material, audio, video, and music.9. Diversity Requirements: Conference presenters must represent a respect for implementation of state and federal guidelines for persons with disabilities, ethnic and cultural diversity, and gender equity in the context of their activities and/or presentations.10. Return of Proposals: All proposals will remain with the CAHPERD State Office.
SPECIFIC GUIDELINES:1. Exhibitor Showcase presenters will not be paid, and must be enrolled in the conference as an exhibitor, with booth space and showcase presentation fees paid in advance.2. Presenters must agree to provide handout materials for the Conference Manual. Such handout materials are important to attendees and failure to provide them may result in the cancellation of presentations. Exhibitors that are chosen for Showcase Presentations will receive guidelines for preparing handout materials.3. The submission of a proposal and its acceptance by reviewers signifies agreement to allow photographs and/or video taping of the session by others.4. In order to be eligible for an exhibitor showcase, all payments (exhibit booth AND showcase presentation fees) must be received by the CAHPERD State Office prior to submission of the proposal. (In the event that appropriate fees have been paid, and the proposal is not accepted, the presentation fees will be fully refunded.)5. To increase your chances of acceptance once the requirements outlined above have been met, it is important that you select "Exhibitor Showcase" as the primary interest area when completing the proposal form. Please do not select a secondary interest area. Proposals that appear to be commercial in nature and not following procedures outlined above will be declined. 6. All conference presenters must represent a respect for implementation of state and federal guidelines for persons with disabilities, ethnic and cultural diversity, and gender equity, both in their professional activities and in the context of their presentations.7. A signed letter of agreement for services may be required before a speaker is listed on an official program.
By CAHPERD policy, the number of presentations that an individual can give during any one conference is limited to two. Please do not submit more than two proposals. An individual, however, may participate as a co-presenter in one additional session, for a maximum total of 3 presentations.
We are unable to honor requests for specific presentation days/times. Please plan to attend the entire conference if you are submitting a proposal.
All communications will be directed to the primary presenter, and that individual will be responsible for relaying information to co-presenters.
Email: It is strongly recommended that you provide a personal email address to ensure delivery of important communication regarding this presentation.