Office Spaces @ Hancock Branch | Reservation Form
Location: Hancock Branch, 127 E Hancock Street, 2nd Floor Offices. Be advised, the meeting rooms in the Hancock Branch are on the second floor and are not accessible by elevator. Meeting rooms at the Mary Vinson Memorial Library are available for those who require elevator service.

Purpose: Provide limited private office space for the welfare of the community and its civic, cultural, and educational groups and organizations.

Eligible groups included:
                                           --Civic Organizations
                                           --Social clubs whose intent is educational
                                           --Academic classes or study groups of
                                             one or more people
                                           --Professional and honorary groups or individuals
                                           --Organized school or academic groups which have
                                              a civic interest or goal

Reservation requests must be made at least 24 hours in advance. Reservations may be made up to one (1) month in advance. Reservations are on a first-come, first-serve basis.

**The Office Spaces @ Hancock Branch provide a more private meeting space for smaller groups & individuals with the option to leave the door open or to close the door when in use.**

**Library staff reserve the right to enter the meeting space at any time.**

The Hancock Branch hosts afterschool programs for teens Monday thru Friday during the school year from 3:00 PM to 6:00 PM. During this time programming noise my be intrusive as the office spaces are not soundproof.

The individual person completing this request form is required to have a valid, non-delinquent PINES Library Card Account. This same individual is required to present their PINES Library Card for check-in the day of the reservation.

Please ensure you have read and understand the full Meeting Room Policy BEFORE requesting a reservation.

The Office Spaces @ Hancock Branch *allow* for one-on-one meetings so long as these meetings do not go against that which is prohibited according to the standard Meeting Room Policy or rules of the Library.

Office Space may be used by individuals for the purposes of study or work.

**Borrowers of the Office Space @ Hancock Branch do not have permission to list the Hancock Branch or other Twin Lakes Library location, physical/mailing address or phone number, as their own contact information for school, work, or otherwise. **

Incomplete Reservation Request Forms will be denied.

A library staff member will contact you to confirm your reservation. If you are not contacted within three (3) business days of submitting your reservation, please resubmit your form or call 478-452-0677.

**Due to unforeseen events, the Library reserves the right to cancel any scheduled meeting.**

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Applicant Name *
Legal First and Last Name
PINES Library Card Account Number *
Enter 14 Digit Card Number, no spaces
Organization or Group Name
Email Address
Please provide a valid email address if you want to be contacted by email.
Phone Number
Please provide a valid phone number if you want to be contacted by phone. Example: nnn-nnn-nnnn
Schedule Your Meeting Date *
Meeting Start Time *
Please enter the start time of your meeting.
Meeting End Time *
Please enter the end time of your meeting. The time your meeting will be over.
Number of People Attending *
A minimum of one (1) person up to six (6) people permitted.
Disclaimer: By filling out and submitting this form, the applicant (YOU) understands that while there is no charge for use of the meeting room [Office Space], you acknowledge that ANY damage done to the room may result in charges being applied to your PINES Library Card Account and could result in the loss of future Meeting Room privileges. *
Submitting this form also serves as a policy agreement and affirms you have read over the Meeting Room Policy and agree to abide by all rules contained therein. *
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