Maker Faire Budget Worksheet
We want you to know what you're getting into when you're considering organizing a Maker Faire. Having a good sense of your budgetary requirements going into the game is one way for us to ensure we are working with clear-headed partners.

We do, however, understand not knowing every detail—especially when it's your first Faire. We recommend you start a Google doc spreadsheet, think through the details behind each of these categories, and share it with your core leadership team for review. Then come back and fill out the form.

Best,
The Maker Faire Team

Name *
Your answer
Email *
Your answer
What faire are you working on? *
Your answer
ESTIMATED EXPENSES
Venue / Rent *
Your answer
City or County Fees and Permits *
e.g. special event, health, food, noise, fire
Your answer
Insurance *
Your answer
Salaried Labor *
Please indicate estimated total cost of salaried staff working on the event (this likely is comprised of percentages of an individual's annual salary, as likely they have other initiatives and ongoing projects.)
Your answer
Contract Labor *
e.g. fees for producer, sales, cleaning, volunteer coordinator, PR
Your answer
Rental Equipment *
e.g., stages, walkie talkies, tables, chairs
Your answer
Content Budget / Expense Reimbursements *
e.g. supplies for hands-on making areas, stipends for headliner makers/installations, fuel expenses for fire makers, travel costs for speakers, etc
Your answer
Advertising & Promotion *
e.g. paid ads, social media ads, printed collatoeral & posters.
Your answer
Maker Faire License Fee *
The fee is a calculation based on size/scope, type of sponsor, and whether it is free or paid event. For budgeting purposes, plan on a licensing fee of a minimum of $1000 for volunteer-run events (no paid staff), and a minimum of $2000 for events driven by institutions. (Please note fee and payment terms are ultimately determined in discussion with Maker Faire.)
Your answer
Maker Faire Font — Benton Sans Bold ($40) *
Your answer
Production Design *
Signage, Banners, Maker Faire Flags, Entry Portals, Seating, other Visual and Attendee Experience Elements
Your answer
Maker Faire Pennant Flags - 120' for approx $20 each *
For adorning tents, stages, entrances, ceilings of exhibit halls, ticket lines. Purchase a minimum of 5 (smallest faire) and up to 30 or more (larger). Refer to Playbook and Producers' Google Group for best going internet sales site and pricing.
Your answer
Other *
Please explain your other anticipated expense line items.
Your answer
TOTAL ANTICIPATED EXPENSES *
Your answer
ESTIMATED INCOME
TIcket Sales *
Your answer
Sponsorship *
Cash sponsorship only; not in-kind or trade.
Your answer
Grants *
If you are planning on Grants, are you a 501(c)3 not-for-profit, or do you have a fiscal sponsor?
Your answer
Donations *
*Not* in-kind, but cash donations.
Your answer
Vendor/Booth Fees *
e.g. booth fees from any commercial makers who are selling items, including craft, tech kits, food.
Your answer
Food Concessions *
e.g., percentage of food sales, or revenue from a food booth
Your answer
Parking *
Your answer
Other *
Please explain your other anticipated income line items.
Your answer
TOTAL ANTICIPATED INCOME *
Your answer
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