Nights Away Notification
PURPOSE AND USE: This Form provides the information a Commissioner requires to APPROVE and event to take place (i.e. POR 9.b/9.1c). The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event). For all Nights Away events the information below should be with your Commissioner (or appointee) 7 days before the event (in normal circumstances). How the information is passed will depend on local arrangements (this may be for example by telephone call, e0mail or online form). Please ensure that your GSL/DESC is also aware of the event.

DATA PROTECTION: This form is used to collect information about you and your team for the purpose of approving this nights away activity, this is to be used by your Commissioner. As part of this form we will collect personal data about you and your team, this details is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties. We take your personal data seriously. The data your provide to us is securely stored (based on local arrangements) and we will keep the data we capture from this form for 2 months after the event for any queries that arise then it will be securely destroyed. For further detail on our retention periods please visit our Privacy Policy on our website.

Email address *
Event Information
Type of Event (e.g. sleepover, hike, Pack Holiday etc)
Your answer
Group and District *
Your answer
Section *
Your answer
Numbers of Beaver Scouts *
Your answer
Numbers of Cub Scouts *
Your answer
Numbers of Scouts *
Your answer
Numbers of Explorer Scouts *
Your answer
Numbers of Adults *
Your answer
Is this event being run using Event Passports? *
Event Start Date *
MM
/
DD
/
YYYY
Event End Date *
MM
/
DD
/
YYYY
Number of Nights *
Your answer
Venue Name *
Your answer
Telephone *
Your answer
Venue Address *
Your answer
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