Trailview Facility Use request

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The facilities of Trailview Church (TC) were provided through God’s benevolence and by the sacrificial generosity of church members. The church desires that its facilities be used to accomplish our mission of helping people become fully devoted followers of Jesus Christ! We’re thankful for the opportunity to make our facilities available to approved members and non-members as a witness to our faith, in a spirit of Christian charity, and as a means of demonstrating the Gospel of Jesus Christ in practice.

Thank you for your interest in reserving a space at Trailview Church

Inquiries should be submitted at least 5 business days prior to your event.

We do not book rentals more than 6 months in advance, unless it is a wedding.

Someone will be in contact with you as soon as possible to discuss the inquiry and availability in the order received. We strive to respond in 2 business days. Any fees will be discussed at that time.

This form is not a confirmation and the rental is not scheduled at the time of filling out the form. This is a request only and the room(s) will not be held at this time, only after it is reviewed and there is availability. Please provide a valid email and phone number for communication purposes.

We look forward to working with you!

Email *

What is your connection to Trailview Church? *

Purpose: Please list what ministry or purpose you are requesting to reserve the building for, if applicable. *

What type of reservation are you requesting? *

What is the date of your event? *

YYYY

What is the start time and end time of the event? *

What is the estimated number of people attending your event? *

Do you have any specific needs for the event? (eg. access to a kitchen, tables/chair set-up, etc) *

Facility Use Guidelines

I affirm that I understand and agree to the facility use guidelines listed below:

I understand that the church does not allow its facilities to be used in a way that contradicts its faith or by persons or groups holding beliefs that contradict the church’s faith.
To the best of my knowledge the purpose for which I am requesting use of church facilities will not contradict the church’s faith, and I commit to promptly disclose any potential conflict of which I am aware or become aware to church staff.
I am not aware of any beliefs that are professed by me or the organization I represent and which are requesting use of the church’s facilities that contradict the beliefs of the church. I agree to promptly disclose any potential conflicts in belief to church staff.
I understand that I will be responsible for any damages to the church facilities resulting from this proposed use of facilities
Church (TC) is a tobacco, drug and alcohol free campus. The use of tobacco, drugs, or alcohol on the church premises is prohibited.
Groups are restricted to only those areas of the facility that the group has reserved.
Food and open drinks are only permitted in the fellowship hall, gymnasium, and kitchen.
Balloons are not permitted anywhere in the main building except in the fellowship hall.
The event contact person should be present during the entire event and will be accountable for the group's activities.
Children under 12 must be supervised at all times. Without prior approval, the usage of church toys, balls, and games is not allowed.
Use of the church WiFi must be in accordance with TC internet use policies.
The building is to be locked and all lights turned off at the end of an event.
TC is not responsible for lost or missing items.
Each event is responsible to make sure all areas used, including restrooms, are cleaned and trash placed in the dumpster. All equipment must be returned to the same location and arrangement in which it was found. Optionally, the using group may pay a fee for the church custodial staff to take care of clean-up. The approving elder will determine the fee (if appropriate) based on the facilities and equipment being requested and the nature of the event.
Abusive/foul language and violent behavior (including videos or video games) are strictly prohibited on church premises. Any person exhibiting such behavior will be required to leave the premises.

Waiver of Liability:

I agree to release, waive, discharge and covenant not to sue Trailview Church or any service provider of Trailview Church, from any and all liabilities, claims, losses, demands, or causes of action, except in the event of gross negligence of Trailview Church, that may arise from or be related to any loss, damage, accident, illness, or injury, including death, which may be sustained by myself or my guests while attending the event at Trailview Church

By clicking the box below, you indicate agreement with the guidelines and waiver of liability.

Yes

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First Name *

Last Name *

Contact Person's email *

Phone Number *

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