Reimbursement is based on 4-person occupancy: eligible GMs will be reimbursed for 25% of room cost or $50 per night, whichever is _lower_. Only room & taxes are reimbursed. Any other charges (incidentals, amenities, etc.) are entirely your responsibility.
Only independent GMs and gaming groups are eligible for hotel reimbursement. Companies and any gaming groups or GMs sponsored by a company are not eligible in any way. If you receive any direct assistance from a company for your events (including prize support), you must contact firstname.lastname@example.org to explain the extent of your relationship, but we attempt to be as understanding as is feasible.
Reimbursements are to individuals only. We do not pool payments to a single individual or group - it is your responsibility ensure costs are appropriately divided. Each GM must submit for reimbursement separately and provide their own copy of their bill.
Please refer to the Event Host Policy for full details on eligibility for hotel reimbursement.
If you have any questions about the badge refund process, email email@example.com.