Hello Volunteers!
My name is Rina Santoro, the Event Coordinator for the Beerwalk, a 501(c)(3) non-profit corporation that has taken pride in hosting Beerwalk events for the past seven years.
After seven years, I am excited to lead everyone for the first time in Downtown Campbell with our Christmas theme, so bust out those ugly Christmas sweater on Wednesday, December 4th, 6pm - 9pm.
Our mission is to provide a social outlet for the community and neighborhoods, while highlighting small businesses and raising funds for the non-profit business associations and local charities throughout the Bay Area. Every few months, we invite the community to walk through a different business district and visit local stores and restaurants while tasting more than 20 beers, ciders or sake.
We really appreciate your support! The Beerwalk would not be successful without you, since we rely on volunteers to help with all aspects of the events. In return, The Beerwalk donates $50 to the charity of choice on behalf of every volunteer.
Volunteer shifts run approximately four to five hours. Every shift is accounted for by signing in upon arrival and turning in the “Volunteer Sign Off” form to event leaders to ensure each volunteer receives credit and their respective charity receives a donation on their behalf.
All volunteers will be checking in with me upon arrival at Khartoum Bar and Lounge Check-in times are listed below. Once volunteers are done, they will need to be checked out by a Beerwalk leader (you will be assigned) to receive credit for your organization.
Volunteer Session One: 11:00AM - 3:00PM (12 Volunteers)
*Must be able to lift 25 to 50 pounds
Opening Duties:
1. Set up registration table at check-in
2. Pre-line tubs with garbage bags, fill with three bags of ice, place into ice delivery truck
3. Check in with assigned Beerwalk Lead to get setup location assignment
4. Deliver ice, beer products and supplies to each location
5. Set up each location with a table, tablecloth, spit bucket and ice tubs
6. Ice down product or set up jockey box
7. Walk through assigned locations to double check each station is complete with lead before event starts
8. Return to checkin to help ID and wristband attendees until end of shift or pour beer until relieved by second shift volunteers
Volunteer Session Two: 1:00PM - 5:30PM (40 Volunteers)
If you would like to be paired with a friend, please show up on time together. We cannot guarantee any pairs or locations.
Event Opening Duties:
1. Review inventory checklist and make sure everything is there
2. DO NOT BREAK DOWN BOXES, use it to store empty bottles/cans that will be picked up for recycling at the end of the event.
Pouring Notes:
1. ONLY ONE 3 OZ. POUR per person, per brewery (even if there are multiple styles per brewery)
2. Attendees MUST HAVE: Wristband, Passport, Souvenir Glass in order to taste
3. One dedicated door person per location marking off BREWERIES on passports as they enter each location and making sure attendees consume beer entirely before walking into streets.
4. Hold line outside of business once store is half full
5. Allow the public to enter and exit store freely
6. Do not over serve; cut-off people who are too intoxicated. Police are on location to assist
Closing Duties:
1. Final pour at 4:55PM - Cut off all drinking (all glasses must be empty) at 5pm
2.
Box all empty bottles & full bottles separately
3.
Dump spit bucket & ice tubs in the gutter (completely empty)
4.
Wipe down table & spills
5.
Clean up any broken glass and/or garbage
6.
Take down all posters/signage/balloons relating to Beerwalk
7.
Collect tablecloth, towels, stamps, pens, and misc. supplies in empty bucket & ice tub
8.
Bring all items to designated street side curb – consolidate on designated spot
9. Recycling placed in front of business on street
10. Walk through with Lead before leaving - make sure all items are outside the store
11. Fill out and turn in "Volunteer Sign Off" form (inside brown paper bag aka Supply Bag) to Lead for credit
IMPORTANT: Beerwalk staff members will walk around to check in throughout the event. You will not receive credit for your organization until you have cleaned your station and checked out with your assigned Lead.
An after party will be held at Jtown Pizza (625 N 6th St, San Jose, CA 95112) to hangout with the Beerwalk team, beer reps, business owners and all volunteers. You will receive a black (branded) wristband from me at checkin to access The Beerwalk after party upstairs at Jtown Pizza for complimentary food and drinks from 5:30PM -7:30PM.
Thanks for your support, hard work and dedication. We are looking forward to seeing all of you in your Star Wars costumes!
Cheers,
Rina Santoro
Event Coordinator
The Beerwalk
408-660-6814
rina@thebeerwalk.com 