PDXWLF 2025 - Hotel Partner Program - Call for Participation
Welcome, potential Hotel Partners! 
Thank you for your interest in participating in Portland Winter Light Festival activities this winter.

This year's activities will take place over February 7th - 15th, 2025.

Please complete the form below if you're eager to host artists or showcase your own light art during the festival. We offer three partnership tiers, each offering unique benefits:

Hotel Sponsorship Partner - $1500

  • Top-tier website recognition on the PDXWLF Hotel Partner Page with your logo and a link to your website. Aimed toward guests planning to visit from out of the area. 

  • Artist Pairing or Present Your Own Light Art. If available, an artist can be selected to show at your site, or you can show your own artist. 

  • Listing as a site to visit on festival maps and directories if presenting artwork*. Driving guest traffic to visit your site throughout the festival. 

  • Group Social Media recognition as a participating Hotel Partner. Early recognition online so visitors will see you as a place to stay while they visit the event.

  • Sponsorship helps fund the free Portland Winter Light Festival. Driving 270,000+ people out in February, driving tourism, and stimulating Portland economically.

  • Brochures leading up to the Festival plus a list of must-see events for your concierge team to best guide your guests.

Hotel Premium Partner - $750+

  • Website recognition on the PDXWLF Hotel Partner Page with your logo and a link to your website. Aimed toward guests planning to visit from out of the area.

  • Artist Pairing or Present Your Own Light Art. If available, an artist can be selected to show at your site. 

  • Listing as a site to visit on festival maps and directories if presenting artwork*. Driving guest traffic to visit your site throughout the festival. 

  • Brochures leading up to the Festival plus a list of must-see events for your concierge team to best guide your guests.

Hotel Partner - $500+

  • Website recognition on the PDXWLF Hotel Partner Page with your logo and a link to your website. Aimed toward guests planning to visit from out of the area.

  • Present Your Own Light Art. Light up your building or show light-based art already installed.

  • Listing as a site to visit on festival maps and directories if presenting your own artwork*. Driving guest traffic to visit your site throughout the festival. 

  • Brochures leading up to the Festival plus a list of must-see events for your concierge team to best guide your guests.

Artist pairing is subject to availability, location, and other factors. 

*Hotels that are not able to host artwork are still encouraged to get involved. Reach out to create a custom recognition package. 

Limited in-Kind opportunities are available for Hotel Partners in exchange for hotel rooms for visiting artists. 

Additional Corporate Sponsorship Opportunities are available. Support is tax-deductible to the extent of the law.

Thank you for considering a partnership with PDXWLF. 
Your participation contributes to a vibrant celebration of light and creativity!

Deadline: 5 PM, Friday, September 20th, 2024


General questions - email cari@pdxwlf.com or if you have questions about artwork or installations, please email misty@pdxwlf.com.

Photo credit: Artwork - Photoaxis by Projection Prologue at Hotel Lucia, photo by artist




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Email *
First name of person filling out this form: *
Last name of person filling out this form: *
Name of business represented in this application:
Contact phone number for person filling out this form: *
Address: *
Social media links:
Have you participated in the Portland Winter Light Festival before? *
Do any members of your group require special accommodations? If yes, please explain.
There is a fee associated with participating in PDXWLF 2025 as a Hotel Partner. Please acknowledge amount below. More info can be found above.  
 *
Are you interested in providing rooms for out-of-town artists as an in-kind donation? This can apply toward your sponsorship. 
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Do you have a venue space you would be willing to donate to PDXWLF for a donor party, staff, artist and/or volunteer gathering?
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If yes, please describe the space and what it is best suited for:
Do you have a location to host an artist? *
What are the dimensions of the interior space of the available location for art? Approximate dimensions are ok.
Does the space allow putting art in windows so the installation can be seen from the street?
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Can the artist hang any work from the ceiling and/or in the windows? If so, please describe the hang points and how much weight they can hold:
Provide a link to images of the space: upload your files into Dropbox, Google Drive, etc., and paste the link here for us to access your files. Allow art@pdxwlf.com & misty@pdxwlf.com access to these files. You can also email the images to misty@pdxwlf.com.
If the location is not a first floor window, note which floor and what is the best location to view the venue:
Confirm there is a power source for the artist to use:
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Can the artist access the location during the festival? (February 7th - 15th, 2025)
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Are there any limitations for artist access? Dates/Times?
Will the artist be able to set up between Feb 2 - Feb 6th and strike between Feb 16 - 19th?
Are there any insurance requirements for the artist? If so, please detail coverage needed.
Is there anything else you would like to tell us?
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