Application for Use of School Premises - Any questions can be directed to Trish O'Connell
toconnell@menands.org. Trish will reach out to you through email within one week of this request being submitted.
- All applications for use of school facilities shall be made in writing and submitted to the Superintendent of Schools or to his/her/their designee with as much advance notice as possible, ideally 30 days prior to the date of the requested use. A use permit application is available in the Superintendent’s office. (This Google Form)
- The applicant must clearly and completely describe the intended use of the district facility in the application.
- All applicants must review this policy prior to submitting the application. All applications must be signed by an authorized agent of the group or organization requesting use. The applicant’s signature on the application shall attest to the group or organization’s intent to comply with all Board policies and regulations and to use district facilities strictly in accordance with the use described in the application.
- All applicants must agree to assume responsibility for all damages resulting from its use of district facilities. Proof of adequate insurance must be provided by the applicant at least 10 days before the date of the requested use.
- Permits shall be valid only for the facility, use, dates and time specified in the permit. No adjustment to the permit is allowed except with the prior written approval of the Superintendent and his/her/their designee. Permits shall not be transferable.
- The Superintendent is authorized to alter or cancel any permit if it becomes necessary to use the facility for school purposes or for other justifiable reason.
- With regard to scheduling activities, the district retains the right to give preference to groups and organizations which are associated with or sponsored by the district.
- Issuance of a permit shall not limit the right of access to the facility by district staff.
