Ithaca Apple Harvest Festival 2017 Commercial Organization Application
The Downtown Ithaca Apple Harvest Festival 2017 will be held on September 29 (Friday, 12 - 6pm), September 30 (Saturday, 10am - 6pm), and October 1 (Sunday, 10am - 6pm)

The deadline for entries is Friday, September 1. Acceptance emails will be sent during the beginning of September. Applications received after the deadline will be placed on a waiting list in the order in which they are received.

Dear Commercial Organization/Business:

The Downtown Ithaca Alliance is pleased to invite you to be a part of the 35th Annual Apple Harvest Festival. Please read over the following guidelines and fill out the application. Commercial Organizations that wish to be apart of the festival have the opportunity to promote their business to almost 30,000 participants over the course of the three day festival. This opportunity can be utilized to promote a new product line, do community outreach and survey public opinion about your organization. Some items may be sold pending prior approval when submitted with application. No items may be sold without approval.

Each commercial organization will have a 10ft x10ft booth space. You must provide your own table and tent. No awnings are allowed or any items that hang out from your booth into the walkway. Walkways must be kept free and clear for pedestrian walking traffic and fire lanes.

To participate you will need to fill in the information form and mail your Booth Fee check made payable to "The Downtown Ithaca Alliance" by the deadline of August 26. Your acceptance will be finalized by September 10th if you apply by the deadline. If you apply late please call the office and check to see if there is any space available before submitting the application. The fee for a commercial organization to exhibit at the Festival is $125 per day, or $375 for all three days. The non-refundable application fee is $20 for the festival. PLEASE WRITE SEPARATE CHECKS FOR EACH FEE (one for the booth fee and one for the application fee). Booth fees will be shredded if your application is not accepted unless you send a money order (which will be mailed back). If you apply and are accepted, you have until September 15 to notify eventsdowntownithaca@gmail.com by email of your cancellation to receive a refund of your booth fee. In the event that you cancel after September 15, you will not receive a refund of your booth fee. Please contact the Downtown Ithaca Alliance office with any questions. We look forward to hearing from you!

Tatiana Sy
Director of Events, Downtown Ithaca Alliance
tatiana@downtownithaca.com

MAIL ALL MATERIALS TO:
Downtown Ithaca Alliance
Attn: Apple Harvest: Commercial Org.
Center Ithaca, 171 E. State St., Box #136
Ithaca, NY 14850
(607)277-8679

Apple Harvest Guidelines for Commercial Organizations:
1. Vendors will be required to collect and remove their own trash. Black and green cans provided by the City of Ithaca are for the use of the visitors to the Apple Harvest Festival only. No dumping is allowed in City trash cans, grates, storm sewers, or other areas.

2. The festival runs from 12 - 6pm on Friday and 10am - 6pm on Saturday and Sunday.

3. Set-up time on Friday is between 8:00 am and 11:00am and 7:30 am to 9:30 am on Saturday and Sunday.

4. All vehicles must be off the festival site by 9:00am each day of the festival. NO EXCEPTIONS! We prefer that vehicles not be brought onto the festival site. If you can use a hand truck, please do so.

5. Parking is available in the city garages for a Friday fee of $7/day. There is an event parking fee of $5 (Sat/Sun Only).

6. Please keep your booths neat and clean. Your table should be covered to the ground and boxes hidden from view.

7. Access to the stores and businesses needs to be maintained at all times. No alcoholic beverages are permitted. The City of Ithaca strictly enforces open container laws.

8. Electricity is not available. If you require it for your booth please contact the office well in advance

9. Commercial Vendors spaces are located on the 100 Block of West State Street between Cayuga and Geneva Street. Which is a very busy area because of it's proximity to our festival food.

Name
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Business Name
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Address
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City
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State
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Zip Code
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Phone Number
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Cell Phone
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Email Address
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What is your cause/business?
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What will your booth consist of?
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Will you be selling any items?
Please list all items you plan to sell (all items are subject to approval and cannot be sold without it)
Your answer
What days will you attend the Apple Harvest Festival
Have you mailed your booth fee check and $20 application fee (made payable to the Downtown Ithaca Alliance)?
The deadline is August 25. Mail all materials to: Downtown Ithaca Alliance Attn: Apple Harvest Commercial Org. 171 E. State St., Box #136 Ithaca NY 14850
Required
How Many Years Have You Participated in Apple Harvest Festival? (For Press Purposes)
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Additional Comments
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Policy and Rules:Complete all checkboxes before submitting your application
As an exhibitor, I agree to comply with the rules and regulations of this event. I understand that I cannot sell items at the Apple Harvest Festival. That, in consideration of my being accepted, I intend to be legally bound; that I do hereby, for myself and my heirs, executors, administrators, successors, and assigns, release and forever discharge any and all rights and claims for damages which I may have or hereafter accrue to me against the City of Ithaca and the Ithaca Downtown Business Improvement District, Inc. DBA Downtown Ithaca Alliance, and employees, members, and Board of Directors for any and all damages, losses and injuries sustained to me and/or workers at the Apple Harvest festival. I hereby agree to indemnify, hold harmless, and defend the aforementioned entities from any claim or cause of action for property damage, personal injury and/or wrongful death. I attest that I am physically fit and responsible for my own actions.
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By typing your name, you are agreeing to the guidelines stated above
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