a. Proof of general liability insurance/homeowners’ insurance may be required, subject to meeting type, public or private.
b. Payments can be submitted by mail, in person, or via PayPal - hdgcoloredschool@gmail.com. Please do not send payment until rental is confirmed by HDGCSMCC Staff. Payments must be received before use of space.
c. The Applicant and organization will be responsible for any damage to property or artifacts.
d. No holes are to be made in the walls. Tape and decorating supplies must be removed from walls without damaging drywall. Drywall repairs will be charged to the Applicant. All balloons and/or confetti must be removed.
e. Adult supervision is mandatory for all functions at which children and teenagers 18 and under are present.
f. The Applicant releases the HCSMCC, Inc. from all responsibility for any loss or damage suffered by a guest and agrees to indemnify the HCSMCC from any claim for damage made by a guest.
g. After each activity or event, the premises will be left in a good and clean condition so that the HCSMCC is in the same condition as it was prior to use. All food, personal items, and trash must be removed from the premises, including exterior areas of the building, before departure.
h. All HCSMCC furniture must be returned to its proper place.
i. Prior permission is required to have additional furniture delivered in advance and/or stored overnight.
j. Loud music, disturbing noises, or any act interfering with the quiet enjoyment by others present at the HCSMCC and in the surrounding community is not permitted. The Applicant is responsible to ensure that their use of the facility shall at no time be allowed to become rowdy or uncontrollable.
k. The kitchen facility is not available for cooking or food preparation. Health Department standards classify that the facility can be used for catering purposes only (i.e., warming, serving, and temporary storage of food and drinks). Grilling of any kind is prohibited. Outside grilling may be permitted if written permission is granted when agreement is signed.
l. There is to be no adjustment to the thermostat.
m. If alcohol is to be served, the Applicant is required to provide appropriate licenses prior to the event. No one under the age of 21 can be served or allowed to consume alcoholic on the premises.
n. Smoking is not permitted in the building.
o. HDGCSMCC space may not be used as the sole or primary location to conduct regular business.
p. Meeting room use does not imply HDGCSMCC endorsement of an organization, event, speaker, or view point. Organizations may not use HDGCSMCC's, name or logo in a way that suggests endorsement.
