Please read the Rules and Regulations before filling in the form
RULES AND REGULATIONS
PLEASE READ THE FOLLOWING RULES & REGULATIONS CAREFULLY.
The Zimbabwe International Film Festival (hereafter referred to as “ZIFF”) is a nonprofit cultural event that takes place annually in Harare, Zimbabwe. ZIFF is an event fully owned and organized by the Zimbabwe International Film & Festival Trust (“ZIFFT”). Its mission is to be a leading international film festival on the African continent, and a platform for showcasing film excellence in Zimbabwe, Africa and the World.
1. GENERAL ELIGIBILITY
The 2017 edition of ZIFF will present Awards for film competitions in four categories: Feature Films, Short Films, Documentary Films and ZIM Calabash.
Unless a special waiver is granted by ZIFF, films must have been produced after 1 January 2016. Films that have been submitted to earlier editions of ZIFF will not be considered, unless it can be shown that substantive changes have been made since the initial submission.
2. ELIGIBILITY BY CATEGORY
2.1. Feature Films: Films must be a work of fiction that equals or exceeds 60 minutes in length. For this category and to its discretion, ZIFF will select its desired number of films for Competition.
2.2. Documentary FilmsFilms must be a work of nonfiction. For this category and to its discretion, ZIFF will select its desired number of films for Competition.
2.3. Short FilmsFilms must be a work of fiction that does not exceed 59 minutes in length. For this category and to its discretion, ZIFF will select its desired number of films for Competition.
3. SELECTION COMMITTEE & JURY
3.1. Selection CommitteeZIFF will solely appoint selection committees to review all submissions. The committees will decide on the Competition Films for the Awards.
3.2. Awards JuryZIFF will solely appoint Jury Members at its discretion from the spectrum of local and international community personalities to decide on winners for each of the categories in the Competition Films.
4.1. Feature 4.1.1. Best Film4.1.2. Best Director4.1.3. Best Actor4.1.4. Best Actress
4.2. Documentary4.2.1. Best Film4.2.2. Best Director
4.3. Short4.3.1. Best Film4.3.2. Best Director4.3.3. Best Actor4.3.4. Best Actress
4.4. Zimbabwe Calabash4.4.1. Best Film4.4.2. Best Director4.4.3. Best Actor4.4.4. Best Actress
5.1. DeadlinesEntries must be submitted by completing the ZIFF 2017 Entry Form online (festival.zifft.org) and an online preview link of the film. Submissions must be in English, and/or material must reach ZIFF before 15 June, 2017. Any submission and/or material received after the above deadline will not be accepted.
5.1. Submitted MaterialThe submitted material consists of a DVD, BLU RAY DISC of the film,or an HD File (h.264), or a private screening link; and any other additional material.
The submitter must ensure that:
• The DVD and/or BLU RAY Disc cover is labeled; • The Online Submission must have an ID#;• Any Work-in-Progress, if applicable, must be mentioned.
If the original language(s) of the film is not English, then the final screening copy must be subtitled in English. This includes the film title and all other requested information. It is ZIFF’s general policy to screen all non-English language films in their original language version with English subtitles. Exceptions to this general rule will be made on a case by case basis in order to meet operational requirements.
Selected films should be submitted with but not limited to a high resolution copy of the trailer of the film used for promotional purposes. For the avoidance of doubt, ZIFF shall be entitled to, without prior notice, use the trailer online and on broadcast TV for periods of time to be solely decided by ZIFF.
5.2. Submission ShippingThe submitter/sender must pay all shipping costs of the submitted material.Please note that it is recommended to use a courier for shipping submissions, and submitter must provide ZIFF with the AWB.
All submissions should be clearly marked on the envelope: “For Cultural Use Only” and “Without Commercial Value”, and be sent directly to the hereunder address.
Zimbabwe International Film Festival2 Canterbury RoadKensingtonHarare Zimbabwe
5.3. Return of MaterialThe submitted supporting material (posters, flyers, EPKs, etc) will not be returned to the submitter/sender.
5.4. Submission of Works in ProgressIt is possible to submit a working copy of a film. When filling out the ZIFF Submission Form as well as when labeling the DVDs copy, the submitter must make sure that it clearly identifies the submission as a ‘work-in-progress’. However, the final title of the film should be listed and not the working title. For the avoidance of doubt, all other terms related to submissions shall be herein applicable (i.e. submission of the work-in-progress DVD or screening link shall take place on or before July 31, 2017). 5.5. Storage of SubmissionsZIFF retains the right to keep all submissions as well as associated materialsfor its internal use. ZIFF undertakes to return the screening copy at the end of ZIFF.
ZIFF reserves the right to transfer submissions to a master hard drive digital library, building a digital reference archive (“ZIFF Permanent Digital Library”). ZIFF will not theatrically or publicly screen for commercial purposes any films without the express written consent of the appropriate rights holder(s).
6. SELECTED FILMS
6.1. The Selection Committee will at its own discretion select the Competition and Out of Competition films.
6.2. If a film is selected for the Festival whether in Competition or Out of Competition programme, ZIFF will send an official selection letter during the first week of July and will advise of further requirements and next steps.
6.3. It is imperative to understand that ZIFF hereby reserves the first right to announce the list of films included in its Final Lineup. The submitter shall in no case, prior to the announcement of the Final Lineup by ZIFF, publicly confirm that the submitter’s film is part of ZIFF.
6.4. The final ZIFF programme selection will be announced by mid July 2017.
6.5. For the avoidance of doubt, ZIFF will not in any way whatsoever provide any justification and/or comments regarding the reasons for non-selection of a film. The Final Lineup of ZIFF 2017 as announced by the ZIFFT shall be final and cannot be contested in any court whatsoever.
6.6. Submitters of all ZIFF selected films are requested to include, in a clear and visible manner, on the Home Video release of their film (i.e. DVD, Blu Ray, online availability, etc.) and on any and all promotional material (including but not limited to posters, banners, EPK’s, websites, etc.) a specific logo to be provided by ZIFF.
6.7. Screenings & Scheduling
6.7.1. Selected Films will be screened to the number of times as up to the discretion of the Festival. At the discretion of ZIFF, the film may be screened prior to the festival for accredited press and industry members. ZIFF will, at its sole discretion, decide on the dates and order of the screening(s) of each film.
6.7.2. ZIFF will,where necessary, make a Screener (digitized copy of the final subtitled DVD) of the film for media screening purposes. For the avoidance of doubt, the said digitized copy will only be viewed by media accredited delegates during the period of the festival, and on a closed internal circuit. The digitization process is secure and no copy or duplication of the Film can be made by third parties.
7. ADDITIONAL TERMS
7.1. The screening copy of the film must be received in good condition and ZIFF reserves the right to refuse screening copies if found to be poor condition and request the submitter to re-submit a new copy. In the event that the submitter fails to submit a screening copy suitable for screening and in good condition, ZIFF reserves the right to cancel the selection of the film without any liability whatsoever.
7.2. For the avoidance of doubt, once a film is selected, the submitter will not be able to withdraw nor change the Premiere status of the film at any given time before it is screened at ZIFF unless accepted by ZIFF in writing.
7.3. In the event that the submitter is found to be in violation of any condition of the Rules and Regulations, ZIFF at its sole discretion may choose to cancel and eliminate such film from the selection or the Final Lineup and ZIFF Programme.
7.4. Shipping costs to and from ZIFF’s premises will be incurred by the submitter.
No editorial cuts or changes to any film will be made at any time by ZIFF for any reason or under any circumstances. The law in Zimbabwe demands that the Censorship Board views and approves all films for public screening. Therefore, all films in the Final Lineup of the Festival Programme will have to be cleared for public screening. ZIFF will assist with the clearance of foreign films only;all local entries have to seek their own clearances.
9. ANTI-PIRACY PRECAUTIONS
ZIFF undertakes to take all possible anti-piracy precautions. All prints and associated copyrighted materials will be securely stored at ZIFF’s premises where access is limited to ZIFF’s nominated staff only, and all movement of prints will be strictly monitored. No duplication or loaning is permitted and no prints will ever leave the custody and care of ZIFF or its authorized agents during ZIFF.
10. FESTIVAL MANAGEMENT’S DISCRETION
ZIFF will, in its discretion,decide on all issues and matters not foreseen by these Rules and Regulations. ZIFF further retains the right to permit exceptions to the application of these Rules Regulations at any time.
11. ACKNOWLEDGMENT AND UNDERTAKING
11.1. Submission and participation in the ZIFF Programme implies acceptance of the Rules and Regulations.
11.2. The submitter hereby represents and warrants that he/she holds all rights in and to the film and its related materials and that he/she has the authority and capacity to submit the film and its related material for ZIFF.
11.3. Except as stated in the Rules and Regulations, the submitter acknowledges that ZIFF shall not be held liable or responsible in any manner whatsoever for any loss or damage of whatever type or nature incurred as a result of the submission, acceptance and/or screening of the film and/or its related material. Furthermore, the submitter undertakes to indemnify and keep ZIFF indemnified against all liabilities, claims, demands, actions, costs, damages or loss arising out of the submission, acceptance and/or screening of the film and/or its related material.
11.4. The submitter also understands and acknowledges that the ZIFF 2017 Entry Form and the present Rules and Regulations form a consolidated and unified document and that therefore the ZIFF 2017. Entry Form shall be considered as incorporated herein by reference.
12. CONTACT INFORMATION
Zimbabwe International Film Festival2 Canterbury RoadKensingtonHarare ZimbabweTelephone: +263 (4) 702 109/ 702 231Email: email@example.comWebsite: www.zifft.org