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Click here for a paper copy of the agreement: http://bit.ly/wcpsdeviceusepolicy

Warren County Public Schools
Skyline Middle School/ Warren County Middle School
1:1 Device Program:  Policy, Procedures and Information
The mission of Warren County Public Schools is to provide a quality educational opportunity for all students to achieve their highest academic learning potential, develop positive core values reflective of our community, and be prepared for higher education and/or the workforce.  We strive to deliver an educational program respected statewide through the commitment and expertise of qualified school administrators, teachers, and school staff.  We will provide appropriate instructional resources and current technology.  We will seek to achieve the mission through community support, active parental involvement, and business partnerships.
To support this mission, Warren County Public Schools is moving toward each student having a device for use at school and home. This will help provide the opportunity for students to obtain the resources and knowledge to become complex thinkers, effective communicators, self-directed learners, and responsible citizens.

The main goals of the one-to-one (student to computer) initiative are:

​Increase student engagement through the purposeful and effective use of educational technology.
Increase communication with students regarding learning goals and objectives each day.
Provide resources to support personalized learning and targeted remediation and extension for all students.
Enhance individualized instruction to better meet the needs of all students.
Deliver appropriate, rigorous, and challenging technology­-enhanced curricula to support learning experiences.
Increase equal access and minimize the digital divide.
Provide every student with a device thereby closing the gap between students who have ready access to computer technology and those who do not.
Apply twenty-first-century skills to become active global citizens.
Recognize that our world is an increasingly complex web of connections and interdependencies.
Provide resources and applications that encourage students to become researchers, writers, creators, presenters, problem-solvers, and collaborators.
Practice safe, appropriate, and responsible interactions in a global community.
Encourage student responsibility through the care of the device.

It is with these goals in mind that we embark on our one-to-one initiative.



ACCEPTABLE COMPUTER SYSTEM USE
The School Board provides a computer system, including the internet, to promote educational excellence by facilitating resource sharing, innovation and communication.  The term computer system includes, but is not limited to, hardware, software, data, communication lines and devices, terminals, printers, CD-ROM devices, tape or flash drives, servers, mainframe and personal computers, tablets, cellular phones, smart telephones, the internet and other internal or external networks.
All use of the Division’s computer system must be (1) in support of education and/or research, or (2) for legitimate school business.  Use of the computer system is a privilege, not a right. Any communication or material generated using the computer system, including electronic mail, instant or text messages, tweets, or other files deleted from a user’s account, may be monitored, read, and/or archived by school officials.
The Division Superintendent shall establish administrative procedures, for the School Board’s approval, containing the appropriate uses, ethics and protocol for the computer system.
The procedures shall include:
a prohibition against use by Division employees and students of the division’s computer equipment and communications services for sending, receiving, viewing or downloading illegal material via the internet;
provisions, including the selection and operation of a technology protection measure for the division’s computers having Internet access to filter or block Internet access through such computers, that seek to prevent access to:
child pornography as set out in Va. Code § 18.2-374.1:1 or as defined in 18 U.S.C. § 2256;
obscenity as defined by Va. Code § 18.2-372 or 18 U.S.C. § 1460; and
material that the school division deems to be harmful to juveniles as defined in Va. Code § 18.2-390, material that is harmful to minors as defined in 47 U.S.C. § 254(h)(7)(G), and material that is otherwise inappropriate for minors;
provisions establishing that the technology protection measure is enforced during any use of the Division’s computers;
provisions establishing that all usage of the computer system may be monitored;
provisions designed to educate students and employees about appropriate online behavior, including interacting with students and other individuals on social networking websites, blogs, in chat rooms, and cyberbullying awareness and response;
provisions designed to prevent unauthorized online access by minors, including “hacking” and other unlawful online activities;        
provisions prohibiting the unauthorized disclosure, use, and dissemination of photographs and/or personal information of or regarding minors; and
a component of internet safety for students that is integrated in the Division’s instructional program.

Use of the School Division’s computer system shall be consistent with the educational or instructional mission or administrative function of the Division as well as the varied instructional needs, learning styles, abilities and developmental levels of students.
 
The Division’s computer system is not a public forum.
 
Each teacher, administrator, student and parent/guardian of each student shall sign the Acceptable Computer System Use Agreement, GAB-E1/IIBEA-E2, before using the Division’s computer system.  The failure of any student, teacher or administrator to follow the terms of the Agreement, this policy or accompanying regulation may result in loss of computer system privileges, disciplinary action, and/or appropriate legal action.
 
The School Board is not responsible for any information that may be lost, damaged or unavailable when using the computer system or for any information retrieved via the Internet.  Furthermore, the School Board will not be responsible for any unauthorized charges or fees resulting from access to the computer system.
 
The School Board will review, amend if necessary, and approve this policy every two years.
 

 
Adopted:   April 28, 2005
Revised: August 13, 2009; September 9, 2010; July 11, 2013
Reviewed:    November 8, 2012
 
Legal:       18 U.S.C. §§ 1460, 2256.
47 U.S.C. § 254.
Code of Virginia, 1950, as amended, §§ 18.2-372, 18.2-374.1:1, 18.2-390, 22.1-70.2, and 22.1-78.
 
 
© 05/2013 VSBA





General Information:  The policies and procedures listed within this document are intended for Warren County Public School students using internet connected devices that are a part of our 1:1 initiative.  Although for the 2017 – 18 school year, this is designed for 6th – 8th grade students, items here can and will apply to students in grades K – 12 as our initiative expands.

Receiving Your Device:  Students will receive their device via the school library, where each will be barcoded and tracked.  Each student will receive training as to how to take care of their device prior to receiving it.  Additionally, students and parents will sign a contract outlining care for the device and the outcomes of misuse.  Once a student receives his or her device, training sessions will be provided to assist students in the basic functions and operations of the device.

Returning Your Device:  When devices and equipment are required to be returned,  they will be checked in at the school library.  

What if Something Happens to My Device?:   If at any point during the school year there is damage, loss, or theft of a Chromebook the student must contact administration immediately.  Any technical issue with the device must be brought to the attention of staff immediately. This includes but is not limited to: Chrome OS (operating system), battery, loss of Internet connectivity, failure of apps to launch, etc.  Any hardware/software repairs that are not due to misuse or damage will likely be covered without cost; however, any accidental or intentional damage to the device will incur a cost.  Fines will be imposed in accordance with the below chart or as the circumstances may warrant in the discretion of the Warren County Public School District and its administrators.   After two incidents of accidental damage, the student may lose some privilege of being in the Chromebook 1:1 program and may not be permitted to take the device home. This may also result in disciplinary action.  All reports will be investigated and addressed on a case-by-case basis.


Issue
Action(s) Necessary
Cost
Accidental Damage
(1st Instance)
A report must be made. If necessary administration will be informed.   Depending on the nature of the damages and repairs needed, a spare chromebook may be loaned to the student.
Dependent on the damage and investigation.  Up to the cost of the device.
Accidental Damage
(2nd Instance)
A report must be made.  If necessary administration will be informed.  Depending on the nature of the damages and repairs needed, a spare device may not be issued for a 2nd incident.  The student may need to wait until the original device is returned from service.
Dependent on the damage and investigation.  Up to the cost of the device.
Accidental Damage
(3rd and additional instances)
A report must be made immediately to administration.  However, a spare device may not be issued.  The student may need to wait until the original device is returned from service.
Some loss of privileges of using the Chromebook may occur but are not limited to the following:
Limiting participation in the Chromebook program
Device kept at school..
This may also result in a referral and disciplinary action.

Dependent on the damage and investigation.  Up to the cost of the device.
Intentional                 Damage
A report must be made immediately to administration.The device and power cord must be returned to the school so that a new device may be issued after payment.  Deliberate damage will be referred to the administration. Any and all appropriate discipline for damage to school property or as otherwise may be appropriate and as set forth in applicable existing or future board policies or school building policies.
Dependent on the damage and investigation.  Up to the cost of the device.
Loss
A report must be made immediately to administration.
Full cost of device.
Theft
A report must be made immediately to administration and a police report MUST be filed.  A copy of that report MUST be brought to administration.
Dependent on investigation.
Damage or loss of power cord
A report must be made immediately to administration:  the device, power cord must be returned to the school.
Full cost the charger.

Precautions:  Please remember that the device is school property and all users will follow this policy and the acceptable use policy for technology.  Only use a clean, soft cloth to clean the screen, no cleansers of any type.  Cords and cables must be inserted carefully into the device to prevent damage.  Devices must never be left in an unlocked locker, unlocked car or any unsupervised area.  Students are responsible for keeping their device’s battery charged for school each day. Books should not be stacked on top of the device.  

Transporting Your Device:   While transporting the device in class, your device should be closed and carried firmly by the handle or in both hands.  This works to ensure the device will not be damaged unintentionally.  

Screen Care:   Proper care of the screen is important.  You need to avoid tapping on the screen as it can be damaged. Additionally, you should not lean on your device when it is closed or expose your device to extreme heat.  When cleaning your screen, simply use a soft dry cloth.   Before closing your Chromebook be sure that the inside is free from all obstructions.


Use of Your Device at School

Your device is intended for use at school each day. Your teachers will set up expectations for use in each class.  Teachers will communicate with you using Google Classroom or other means and assist you in setting up a calendar to keep you better organized.  It is very important that you bring your device with you each day.  

I Left My Device At Home:  If a student leaves their device at home, they are responsible for completing the course work as if they had their device present.  A student who repeatedly forgets (3 or more times) their device may be placed on a “checkout system”.  Here the student would leave their device in the main office where they would then check it out each morning.  The length of time a student will be placed in a “checkout” period will be determined by the student’s team and administration.  After the first “checkout” period, the device will be returned for student use at home.  If a student continues to forget the device, administration will be notified and a parent meeting may be setup to address the situation.  If a student leaves their Chromebook at home for two consecutive school days, they will be required to bring in the device and have a mandatory inspection of the device.  

My Device is Being Repaired:  We understand from time to time a device may need repaired.  Replacement devices may be available to allow students to continue their studies.  There is a limited number of these devices, so there may be a delay in getting a replacement.  If there is a fine or payment that is due, a replacement device will not be issued until the fine is paid.  

Charging My Device:  It is the student's responsibility to ensure their device is charged each day and ready for class.  Therefore, students need to go home and charge their device nightly.   As a good rule of thumb, always keep your charger in the same spot at home. Picking up your Chromebook every morning in the same spot will help you build the habit of remembering it. Bring it fully charged every day to school.

Personalizing My Device:  Students have the ability to make adjustments to their device and personalize their device.  However, the nature of their screensavers, backgrounds or music must be school appropriate.  The presence of guns, weapons, pornographic materials, inappropriate language, alcohol, drug, gang related symbols or pictures will result in disciplinary actions and may also result in a loss of device privileges.

Personal Use of the Device:  The expectation is that the device be used for academic purposes.  

Using Your Device at Home:  Students are allowed to set up access to home wireless networks on their device. This will assist students with the ability to complete, retrieve, access, etc. educational content used in classes with the device successfully.  Students may also set up home printing capabilities for their device.  If parents/guardians are interested in providing content filtering at home, it is suggested that parents/guardians contact their Internet provider for details and support.  It is also a recommendation that the device be used in a monitored area of the home.  


Being Academically Productive on Your Device

Saving your Work:  Students’ work will be saved automatically to their Google Drive when connected to the internet.  If you are offline, you will have to save your work to the device or external drive.  It is also important to note that devices will NOT be backed up by the district in cases of resetting or re-imaging.  It is the student’s responsibility to ensure that their work is backed up and therefore not lost due to mechanical failure or accidental deletion.  Malfunctions are not an acceptable excuse for not submitting work.


Parent, Student and School Responsibilities

Parent/Guardian Responsibilities:  Parents/Guardians should talk to your children about values and the standards that your children should follow on the use of the Internet just as you do on the use of all media information sources such as television, telephones, movies, and radio.  Parents/Guardians should also monitor and participate with their child in the activities they are engaging in and the apps they are using.  The following resources will assist in promoting positive conversation(s) between you and your children regarding digital citizenship as it relates to Internet safety, conduct, and Netiquette.  NetSmartz: http://www.netsmartz.org/Parents CommonSense Media: http://www.commonsensemedia.org/blog/digital-citizenship  Ensure that siblings and other family members are not using the device for personal use.

School Responsibilities:  It is up to the school to provide access to the internet and online course materials for students during the school day.  The school strives to provide a safe, filtered environment where inappropriate materials are blocked. This device is property of Warren County Public Schools.  The school reserves the right to review, monitor, and restrict information stored on or transmitted via Warren County Public Schools owned equipment and to investigate inappropriate use of resources.  Staff will provide guidance to students on safe and effective use of the device.  Additionally staff will monitor for student compliance of the Warren County Public Schools Acceptable Use Policy.  

Student Responsibilities:  Students shall use the device in a responsible, ethical, and educational manner. All general school rules concerning behavior and communication apply to technology use.  Technology resources must be used in an appropriate manner so as to not damage the equipment. Students are required to report any security issues or technical issues with the device to the administration or to their teachers.  

Students are responsible for all activity on their account.  Therefore, students should not allow others to access their account, nor should they access others’ accounts.  Violations of this policy can lead to disciplinary actions.  
 
Plagiarism is a serious issue and it is a violation of Warren County Public Schools Student Code of Conduct.  Plagiarism is defined as the practice of taking someone else’s work or ideas and passing them off as your own.  It is imperative that you give credit, where credit is due.  When copying and pasting, please be sure you cite all your sources, whether quoted or summarized.

Hacking into the school’s network is a violation of the Warren County Public Schools Acceptable Use Policy.  Violating this policy will result in criminal prosecution or disciplinary action by the school system.

Cyber Bullying of any kind will be taken seriously.  If a student receives emails containing inappropriate or abusive language or feels that he or she is being harassed online, they should make their teacher or administration aware as soon as possible.  

Students should also return their device in good working condition to the school at the end of the school year.  Students who are no longer enrolled at Warren County Public Schools for any reason must return their device and other equipment immediately.

Activities Students Must Avoid:  Students are strictly prohibited from the following actions while using the device.  
Any action that violates School Board Policy.
Illegal installation or transmission of copyrighted materials
Sending, accessing, uploading, downloading, or distributing offensive, profane, threatening, pornographic, obscene, or sexually explicit materials.
Use of chat rooms, sites selling term papers, book reports and other forms of student work
Changing of device settings that would impact the device’s performance on the school’s network.  
Spamming-Sending mass or inappropriate emails
Because this device is used for educational purposes, access to personal (non-school related) accounts - i.e. non-school provided email accounts (yahoo, hotmail), facebook, other social media sites, is prohibited.  
Gaining access to other student’s accounts, files, and/or data
Use of the school’s Internet/E-mail accounts for financial or commercial gain or for any illegal activity
Sending anonymous or misleading communications for any inappropriate purpose
Students are discouraged from giving out personal information over the internet.  
Participation in credit card fraud, electronic forgery or other forms of illegal behavior
Vandalism (any malicious attempt to harm or destroy hardware, software or data) of school equipment will not be tolerated.
Transmission or accessing materials that are obscene, offensive, threatening or otherwise intended to harass or demean recipients.
Bypassing the Warren County Public Schools’ web filter

Taking Care of Your Device:  Students will be held responsible for maintaining the device and keeping it in good working order.
Device batteries must be charged and ready for school each day.
Devices that malfunction or are damaged must be reported to school staff.
Devices that have been stolen must be reported immediately to Warren County Public Schools and a Police report will be filed.  It is the expectation that if a device is stolen that both student and parent will cooperate fully in the investigation to find the device.

How do I Protect and Store My Device

Identifying My Device:  Student devices will be labeled in the manner specified by the division.
What is the Best Way to Store My Device:  You are responsible for the device at all times.  Do not leave the device unsupervised.  When not in use, it should be stored in a safe location such as a locker, locked PE locker, away from pets, liquids, and excessive heat. Devices should be taken home everyday after school, regardless of whether or not they are needed.  This allows the device to be charged and ensure its safe storage.    

Unsupervised devices are in danger of being stolen and/or damaged. Devices found unsupervised may be taken to the main office to be claimed and can result in disciplinary action.  

Repairing or Replacing Your Device
DISCIPLINARY ACTION
Misuse of the device has the potential to earn disciplinary consequences such as, but not limited to, lunch detentions, after school detentions, In-School Suspensions, Community Service, Out-of-School Suspensions or loss of privileges.
Examples of conduct warranting disciplinary action include, but are not limited to the following:
Leaving device unsupervised
Deleting school installed settings from a device.
Lack of adequate care for the device, charger, etc.
Resetting the device to factory defaults
Adjusting settings on someone else's device
Adding a credit card to a Google account (Google Wallet) to purchase music/unapproved apps.
Logging in under personal Google account to download purchased apps for yourself or another student(s).
Leaving the device at home or uncharged.
Loaning the device to other students inside or outside of school.
Repeated damage caused by lack of care for the device or charger.





Acting Responsibly Online
It is important to remember that the device is to be used for educational purposes and that students need to follow the Code of Conduct and Acceptable Use Policy (found in the student handbook).  While working in a digital and collaborative environment, students should always conduct themselves as good digital citizens by adhering to the following:
                                       
Respect Yourself.  Show respect for yourself through your actions. Select online names that are appropriate and use caution with the information, images, and other media that you post online.
Carefully consider what personal information you share about your life, experiences, or relationships.  Act with integrity.


Protect Yourself.  Ensure that the information, images, and materials you post online will not put you at risk.  Do not publish personal details, contact details, or a schedule of your activities. Be sure you report to staff any attacks or inappropriate behavior directed at you while online, and protect passwords, accounts, and resources.


Respect Others.  Show respect to others.  Do not use electronic mediums to antagonize, bully, harass, or stalk people. Show respect for other people in your choice of websites:  Do not visit sites that are degrading to others, pornographic, racist, or inappropriate.


Protect Others. Protect others by reporting abuse and not forwarding inappropriate materials or communications.  


Respect Intellectual Property. Be sure to request permission to use copyrighted or otherwise protected materials. Use proper citations for websites, books, media, and primary sources.