EVENT INFORMATIONIt is the mission of Oakland Pride to celebrate the cultures and diversity of the Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) community in Oakland and the East Bay. We are dedicated to educating the greater community, promoting equality, civic involvement and responsibility within Oakland and neighboring communities.
Sunday, September 8th, 2019Festival Hours: 11:00 AM to 7:00 PM Volunteer shifts begin earlier and end later.
ELIGIBILITYThe Community Partners Program is open to any non-profit organization based in the nine Bay Area counties whose mission involves service to lesbian, gay, bisexual, transgender communities, animal welfare/rights, people living with HIV/AIDS, cancer, or homelessness. Organizations that serve the Oakland and East Bay communities strongly preferred, but all are welcome to apply. Only applicants who have provided a valid copy of their IRS 501c3 status letter will be considered. BASIC REQUIREMENTS• Proof of 501c3 Status. All community partner organizations are required to submit a letter of determination indicating their 501c3 status. • Minimum Number of Volunteers and Job Requirements.Community Partner organizations must be able to provide the minimum number of volunteers required as well as fulfill the specific volunteer responsibilities outlined in the Job Descriptions below. • Mandatory Training. There is mandatory training for all volunteers in the weeks preceding the event. • Recruitment. Community Partners must recruit and manage their own volunteers in fulfillment of their obligations as a Community Partner. Your volunteers are working for you in support of your partnership with SF Pride.
BEVERAGE PARTNER JOB DESCRIPTION and PROCEEDS:
LICENSINGOakland Pride will obtain all necessary permits relating to the sale of beverages.
FINANCE The Beverage Partner will receive cash bags and boxes and shall be responsible for accounting for all sales to Oakland Pride during the course of the event. Deposits with Oakland Pride should be counted prior being bagged and should be clearly labeled for the organization. Tips should be kept separately from sales monies. When the gross earnings for your booth(s) have been counted, a statement will be prepared detailing the attributable expenses. These expenses will be deducted from the gross earnings; expenses include the following: -Cost of booth structures -Beer technician -Tables -Chairs -Ice -Product (Soda, Water, Alcohol, beer, wine) -Cups -Storage containers -Radios -Other related expenses
The statement will reflect the net proceeds from your booth less expenses of which 20% will go directly to your organization. The statement and check will be presented to your nominated representative at the Volunteer and Community Partners Appreciation Party.
PRICINGThe price to the consumer of all beverages will be set by the Pride Celebration Committee in advance of the annual event. Equipment Booths structures of varying size will be supplied (according to product and site). Each booth will be equipped with tables and/or serving pier around the perimeter. In addition to the product to sell, each booth will also be supplied with cups, ice, bins for storage, and a garbage can. In addition, booths vending beer will have access to a technician. No electrical power will be provided.
PRODUCT INVENTORYA predetermined quantity of stock will be delivered to each booth. All opened cases and tapped kegs will be itemized as an expense before calculation of your share, so please exercise caution when opening more than one case of product at any one time, as opened cases will be added to the total cost calculation for your booth even in the event that the product is not sold. Please review the finance section above for information on how this will affect the final grant amount.
STAFF, SUPERVISION, AND CONDUCTEach Beverage Partner must provide a minimum of six-eight volunteers to staff each booth under their supervision when the event begins. One of these volunteers will be the booth supervisor, two should be designated as cash counters, and one should be designated as refill/stock watch and cleaner. The remaining volunteers will be servers. All staff must attend a training session organized by Oakland Pride by August 31st. Stock and product will be delivered to the booth but all loading and unloading will be done by your volunteers.
Beverage Partner must have at least two volunteers, including the Beverage Coordinator, at their booth space at 8:00 a.m. to receive product and set up their booths. Beverage Partners who do not arrive on time will have $50.00 deducted every 15 minutes they are late, so please arrive on time. By 10am the booth should fully staffed and throughout the duration of the event (event time for Pride 2017 is 11:00 a.m. – 7:00 p.m.). A minimum of two volunteer MUST remain after the event is over to act as security for the booth until all cash deposits have been collected and all stock has been collected and signed for. These volunteers should anticipate being at their booth until 10:00pm. Beverage Partners who leave early (abandon booth) prior to event closure will be subject to forfeiture their earnings for the day.
The beverage operation prior to and at the event will be managed by a Beverage Coordinator. The Beverage Coordinator will supervise all aspects of the beverage operation at the event and have complete authority from Oakland Pride.
While performing their duties, all personnel involved with the Beverage operation: -shall not do so under the influence of alcohol, recreational drugs, mind altering substances or other intoxicants (including medicinal marijuana); -shall behave in a courteous manner to fellow staff and members of the public Beverage Partners undertake to obey all safety and other regulations imposed by either -Oakland Pride and/or The City of Oakland.
VOLUNTEER INFORMATIONEach organization's volunteers should be clearly identifiable at the event as belonging to your organization. Cleaning You must keep litter to a minimum and in particular must ensure that packaging for stock, etc., is cleared promptly. Trash should not be allowed to accumulate, which poses a safety and fire hazard. At the conclusion of the event, each Beverage Partner shall ensure that the site occupied by the booth is free of litter.