RSVP Continuous Improvement Workshop
Required Pre-Workshop Briefing
Tuesday, October 15, 1:00-3:00 PM – This WebEx pre-briefing is necessary so that you arrive at the workshop knowing context and able to fully participate. A video of the briefing will be made available if you are unable to attend the briefing live. Participants who RSVP will be sent briefing information.
In Person Workshop
WHERE: Snohomish County, Administration East Building, Room 2 (Stillaguamish Room AKA East Side Hearing Examiner Room), 3000 Rockefeller Ave, Everett, WA 98201. Parking in the Garage below is on a first come/first serve basis ($7/day; enter from Oakes or Pacific Avenue).
LUNCH: Brown bag--we will arrange for take-out lunch option at your expense (our apologies, we are developing this process on existing funding—financial benefactors are welcome). Coffee and home made baked goods will be available.
THE WORKSHOP: We will facilitate a series of activities to define the current condition and underlying causes of the current funding application system. We will define in detail one or more desired future conditions. We will identify affected parties and the steps necessary to create those desired future conditions.
PROBLEM SUMMARY: Funding hinges on a project application. Each grant program has similar but slightly different application formats and process. Large complex projects may require five to fifteen grants over a project life cycle, requiring preparation of perhaps 10 to 20 applications, re-describing the project in a new format. Most applications are very similar in content, except for a “importance and technical merit section." In addition to the costs of redundant application, this process promotes redundant contracting and reporting, escalates matching requirements, and consumes local project team capacity, a limiting factor in ecosystem recovery. We propose that standardizing the ecosystem project proposal package, while allowing for variation among different programs, could generate local resources for ecosystem recovery through waste reduction. Such an effort will require careful collaboration among project developers and funding programs, to avoid unintended consequences.
PLANNED NEXT STEPS: We will present our overall improvement process and a specific Standard Grant Application improvement proposal to The Ecosystem Coordination board on November 13, and with their approval, the Leadership Council. The Align Grant Coordination Workgroup will evaluate resources available among capital program administrative budgets to complete the A3 process, and implement phases of a mutually agreed upon Standard Grant Application proposal. Based on this pilot, the continuous improvement process itself will be proposed for ongoing implementation through the collaboration of the ECB, agency programs, and the coordinator community.
Institution and Program Affiliation
Will you be purchasing a take-out lunch at your own expense?
Thank you for your support
Based on your RSVP you will be sent a web-ex link to the pre-briefing, and a video link following. We look forward to working toward a stronger ecosystem recovery system.
Your Kaizen Team,
Paul Cereghino, NOAA Restoration Center
Kit Crump, Stillaguamish Lead Entity
Marta Green, San Juan Lead Integrating Organization
Laura Ferguson, Puget Sound Ecosystem Recovery Coordinator
A copy of your responses will be emailed to the address you provided.
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