2019 Cleveland Asian Festival Vendor Application for the World Marketplace
Sign-up for a booth space at the 10th Annual Cleveland Asian Festival May 18 & 19, 2019.  Space is limited and priority is given for merchant vendors, sponsors, exhibitors, and cultural nonprofit organizations. All exhibitors/vendors will be subject to review.  Once you are approved, a volunteer will email you an invoice at their earliest convenience.  Your payment will secure your space in the World Marketplace. Unpaid invoices after ten (10) business days may void your application due to high demand for this year's 10th anniversary.   

* Vendors must supply own 10'x10' canopy tent, table, and chairs OR purchase a Tent Rental Package.
* Tent Rental Package include tent, table, and chairs (Provided for Sponsors at the Partner level and above)
* Booth assignments are based on your current application, not your previous year(s) location (Do not ask unless you are a sponsor or paying for prime location).
* Electricity is only available to those who reserve and pay in advance.
* Merchant Vendors have products onsite for immediate purchase; if not, you are considered an exhibitor.
* Vendors selling items must be registered with the Ohio Secretary of State, Cuyahoga County, or City of Cleveland to legally conduct business in OH and must submit a copy of your vendor license to vendor@clevelandasianfestival.org
* Online Form and payment due March 31st, 2019 (postmarked by 3/31 if mailing payment). LATE FEE $50 after 3/31 PENDING Approval AND Availability. ALL FEES ARE NON-REFUNDABLE.

This application is for NON-Food Service & NON-Drink Vendors ONLY. New Food Service/Beverage vendors can fill out a proposal form for consideration at http://goo.gl/forms/iaez1QT6t9 for this or future festivals. If accepted you will be invited to fill out a Food/Drink Vendor Form. Only those who are accepted will be contacted -- No Phone Calls Please.

All other exhibitors and vendors can fill out this application online (do not print out this form or you will miss the drop down menus).

Apply early, pay your invoice, and be an approved vendor. Unauthorized soliciting or "suitcasing" at the Cleveland Asian Festival is strictly prohibited.  

For more information, go to www.ClevelandAsianFestival.org. For all other questions, email vendor@clevelandasianfestival.org or text 216-264-6750 with your booth name for approval if paying via check (Do Not call unless you have filled out this application in full). DO NOT email/call/text to ask if there is space. If we are full, we will note it here. If we are full, you will be placed on a waiting list and will be invoiced if there is room.

Booth Name *
What is the name of your Booth? (Do not use all caps or abbreviations unless it is a part of your official name).
Your answer
Tent Rental Package *
All Exhibitors must provide a 10' x10' canopy tent for each both space. If you do not have your own tent, a Tent Rental Package is available for $175 (include one tent, one table, 2 chairs, and tent set-up/weighted down). A Tent Rental Package is provided for Sponsors at the Partner level and above unless you would like to bring your own Company tent. Will you need to rent a tent? If so, how many? (Those under a shared tent or the Activities Pavilion will not need a separate tent)
Table Rental *
8 ft table rentals are available for $25 each (If you are a sponsor or ordering the rental package, please check one table per booth space). How many tables do you need?
Chair Rental *
Chairs are available to rent $10/set of 2 chairs. (If you are a sponsor or ordering the rental package, please check two chairs per booth space). How many chairs will you need in total?
Electricity *
Electricity is only available to Sponsors, Merchant Vendors, NGO/Nonprofits who reserve and pay in advance . Gas generators are not permitted. Will your booth need electricity? Pricing for electricity is listed in the Booth Fee Section. NOTE: This is a daytime event; no lights needed; TV/monitors have low visibilty during the day.
Booth Type *
Please choose the category that best describe your booth which will aid in our screening process and your booth assignment. Note: This application is for NON-food vendors only (excluding farmer's market/cottage business); If you are applying for a double booth space, simply double your fee. Check all that apply
Booth Fee *
Vendors must provide own 10'x10' canopy tent, table, and chairs. Rental Package is available for an additional fee and includes 10'x10' canopy tent, 8 ft table and two chairs. A maximum of two tents per exhibitor is permitted (simply double your booth fee in the Total Fee box) Note: Tents larger then 10'x10' are NOT permitted per City of Cleveland regulations. Electricity availability is limited. Exhibitors = Home Improvement, Financial Services, Insurance, Schools, etc. Merchant Vendor = Art & Craft, Cottage Business, Home Business Party Consultants, etc. Note: One price for the weekend Rain or Shine. Select from the following list below. NEW this year is a shared tent option under one large tent (20x60; each booth space is 10x10). All Fees are Non-Refundable. Please select from the options in the drop down menu below (click "Choose"):
Program Book Ad *
Advertisement in the program book/Directory is available for exhibitors at a discounted rate. Would you like to purchase an Ad? If yes, please submit camera ready artwork (150 dpi or higher). TIFF, JPEG, PNG, or PDF files work best. All fees are non-refundable. An ad is included for sponsors at the partner level and above, please refer to your sponsorship package for ad size and submit by 4/20.
Would you like Prime Location Placement? *
NEW this year! Prime location placement is available for an additional fee. You will be place after sponsors on or near Payne Avenue. Premium corner locations are also available for an additional fee pending availability after placement of Distinguished and Presenting sponsors. All other applicants will be placed in a location most suited for them based upon their current application. All Fees Non-Refundable
Total Fees (Dollar Amount below ONLY) *
Total Fees made payable to: St. Clair Superior Development Corporation (SCSDC). Please mail Bank/Cashier/Business Check or Money Order to: Cleveland Asian Festival, 2999 Payne Ave. #206, Cleveland, OH 44114 by March 31 -- There is a $50 fee for all returned checks. Your application will be considered “pending” until payment is received and processed. A $50 Late Fee will incure after 3/31 pending availability and approval. For Credit Card Payments via PayPal (please provide billing email to be invoiced). ALL FEES ARE NON-REFUNDABLE. Please total fees (Booth Fee +Ad +Prime location fee if desired) and Enter NUMBER Below:
Your answer
PayPal Balance, Credit Card via PayPal, or Invoice *
For Credit Card payment or balance via PayPal. If you select this option, you will be invoiced once your application as been approved. Or payment by Bank/Cashier/Business Check or Money Order mailed by 3/31. (1) If you would like to be invoiced via PayPal, please include your EMAIL ADDRESS below. (2) If you need a regular invoice, just note "Need Invoice" in the space below.
Your answer
Contact Person Name *
Name of the Primary contact person for your booth before and during the event.
Your answer
Phone Number *
Please provide a day and evening phone number in case we need to contact you (internal use only).
Your answer
Email Address *
Please provide an email address (preferred method of contact via the vendor committee).
Your answer
Business Mailing Address *
Please provide a mailing address including street address, City, State, and Zip code.
Your answer
Website/Social Media Links *
Please list a website, business/organization Facebook page so we can help cross promote. If none, note N/A. If you are a new vendor, please include a short description of your product/booth and/or link to any photos representative of your booth to info@clevelandasianfestival.org.
Your answer
Cleveland Asian Festival Rules & Regulation Consent Agreement *
All goods displayed and/or sold must meet guidelines of the Cleveland Asian Festival (CAF) vendor committee. (No swords, knives, or weapons of any kind). • No helium tanks (larger than 3 ft.) will be permitted. • Vendors may NOT leave their booth for the purpose of attracting customers or physically handling guest. Vendors should not distract guest with loud speech, sound, or performances outside of their booth space. Vendors may offer samples or giveaways and/or an activity within their booth to attract guest. • All Vendors must supply their own table covering/skirting and banner/signage • each vendor is responsible for the maintenance and clean-up of his/her own area. Please store boxes and additional supplies out of sight during festival hours (i.e. under your covered table). Please dispose of trash and recyclables in their proper containers (provided by the festival). Any booth-related item(s) left after the festival on Sunday will incur a $100 fee per item. • All booth/table spaces must remain open during festival hours. • Electricity that is ordered allows only one outlet connection (must bring own outdoor rated extension cord (50-100 ft.), surge protector, and cable cover or heavy duty tape) • All vendors are to comply with set-up schedule, rules, and regulations: (a) Set-up hours will be 7 a.m. to 10 a.m. Vehicles are permitted on-site for UNLOADING ONLY. Please do not park your vehicle while you set-up. All Vehicles must be removed from the area by 10 a.m. (b) All Vendors are required to be set-up and ready for inspection and operation no later than 11 a.m. (c) Food and Merchant Vendors should park in the designated lots North of Payne immediately after unloading. All other exhibitors will park in staff lot south of Payne Ave. (d) Vendors must not tear down/leave prior to close of event without prior permission from the CAF vendor committee chairs. • Security will be provided from 7 a.m. Saturday until 8 p.m. Sunday evening. However, the Cleveland Asian Festival, Asia Plaza, and the City of Cleveland shall not be responsible for and are not custodians of any of your equipment or property at the event, and shall not be liable for any loss or damage to such property. Any special storage needs must be discussed with CAF Executive committee prior to the event. • Chairs and tables specifically provided for the use of dining areas, entertainment areas or other booths must not be removed. If you supply your own table(s) and chair(s), clearly labeled them to prevent any confusion with rental property. • Do not leave cash or completed charge slips with signatures unsecured or visible to the public (do NOT use clear containers for cash boxes). • It will be the responsibility of each vendor to follow applicable federal, state and local laws and the Cleveland Asian Festival Rules and Regulations, and to maintain safe working conditions. Cleveland Asian Festival, Asia Plaza, and the Cleveland Police may stop any hazardous activities or the use of particular equipment/item which they deem unsafe. • NO weapons, smoking, illegal drugs, or other illegal substances on premises. • The CAF does NOT allow pets on festival grounds with the exception of working service/guide dogs. • NO SALE of alcoholic beverages allowed on the premises. No SALE of soft drinks or bottled water except approved FOOD vendors or NGO with approval. • Submission of Vendor Application does not guarantee acceptance. You will be invoiced via PayPal if accepted or you may call 216-264-6750 to verify total fee if paying by check/money order. You may also email vendor@clevelandasianfestival.org to check on the status of your application. • Return Vendor Application and City of Cleveland Permit forms (if applicable), photos, non-profit status letter of determination, etc. by March 30th. Applications received after is subject to a late fee. • All photography/video/visuals and sound bites taken during the festival will be used for future CAF promotion. • For additional information, please visit the CAF website at www.ClevelandAsianFestival.org, or email vendor@clevelandasianfestival.org for inquiries not posted. BY TYPING MY NAME BELOW, I ACKNOWLEDGE THAT I HAVE READ AND CONSENT TO THE ABOVE.
Your answer
By signing this application form: the applicant, by and through its duly authorized undersigned representative, and including the applicant’s members, volunteers, staff and employees, if applicable, and the applicant’s heirs, affiliated subsidiaries and parent organizations, administrators and executors (hereinafter collectively referred to as “the applicant”), hereby waive, release, and forever discharge any and all rights, claims for damages, demands, or actions which the applicant may have or may hereafter accrue to the applicant against the Cleveland Asian Festival, its organizers, volunteers, independent contractors, sponsors and affiliated organizations, Asia Plaza, the City of Cleveland, St. Clair Superior Development Corporation, event sponsors, and all affiliate organizations and individuals of Cleveland Asian Festival for any and all property damage, illness, accident, injuries suffered, even death, by the applicant in any manner related to the Cleveland Asian Festival, including but not limited to set-up, festival events, breakdown, clean-up, any services rendered, first aid, marketing and publicity of said festival. The applicant acknowledges and understands that the applicant is responsible for complying with all federal, state and local laws and regulations including but not limited to tax, labor and workers compensation laws. The applicant, through its duly authorized representative, consents on its behalf, including its members, volunteers, staff and employees, if applicable, to the Cleveland Asian Festival (“CAF”)’s use of its names on CAF’s website(s) and social media sites as well as to authorize the Cleveland Asian Festival to photograph, videotape, film and record (including but not limited to film, tape, or any other medium), its appearance, performance, interviews, rehearsals, behind the scenes work, and work as crew at CAF. CAF may also edit the same at its discretion and to include it with other sights, sounds, performances, organizations, and people as well as sound effects, special effects, digital effects and music. CAF may incorporate the same into the picture, trailers, posters or other materials or programs related to the Cleveland Asian Festival; to use and to license others to use such records and photographs in any manner or media whatsoever, including without limitation unrestricted use for purposes of publicity, advertising and sales promotion; and to use its names, likeness, voice, biography and other information in connection with the Cleveland Asian Festival and for any other purpose associated with said festival. The Cleveland Asian Festival is not responsible for any unauthorized duplication, distribution and/or use by third parties. The undersigned, on behalf of the applicant, understands and agrees to comply with the above as well as with the Cleveland Asian Festival Rules and Regulations. The undersigned, on behalf of the applicant, further affirms that the information provided herein is true and accurate.
Name of Booth Staff/Volunteers *
Please list the main contact person and others who will be staffing the booth during the festival Sat. and Sun. You may update this list via email a week before the festival to vendor@clevelandasianfestival.org.
Your answer
Optional Donation for Volunteer Thank You *
Would you like to donate a gift basket, gift certificate, or other prize for our Volunteer Thank You Raffle? (To be collected during the festival by a committee member or dropped off at the CAF Informational booth during the festival hours.
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