Community Market @ Hastings Racecourse & Casino

Community Market @ Hastings Racetrack & Casino

Dear Vendors,

We're excited to announce a fantastic opportunity for you to 'giddy-up' and sell your wares at Hastings Racecourse & Casino for our Community Market events during the 2024 Racing Season.

Hastings Racetrack & Casino is a beloved family destination famous for its thrilling races and lively atmosphere. Located next to Playland, it's a hub of fun and entertainment. This indoor market will be held in the building's mezzanine, with over 60 vendor stalls available.

We invite vendors to participate in this season's market. It's a wonderful chance to showcase your products and connect with a diverse audience.

We look forward to a successful season filled with excitement, entertainment, and community spirit.

Market will take place outdoors Vendors please provide a 10*10 tent with weights. 

Please note the following vendors are not permitted:

-Alcohol

-Cannabis and any cannabis related or CBD products;

- Items prohibited by law;
- Firearms and any firearm related items;
- Weapons of any kind;
- Pharmaceutical products;
- fruits and vegetables;
- pre-packaged food and drink items;
- online gaming;
- sports betting;
-cigarettes including e-cigarettes;
 any tobacco product
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Email *
There is no Wifi on site for Vendors to use
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Vendors Full Name & Last Name
BUSINESS NAME 
Phone Number
 Full Address
PRODUCT CATEGORY PLEASE ADD ALL CATEGORY YOU WILL HAVE FOR SELL AT YOUR TABLE
Please copy your profile URL link and your Website.
Market Fee per Event is $65+tax, 
Vendor booking Both Friday &Saturday $100+tax. 
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Vendors will receive an email confirmation with approved dates and amount owing.
We are offering a payment plan as well .
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Market Dates : Please pick the market Dates you want if you need extra space or Double space please put Dates in comments below 
Friday Market 6:30pm-10:00pm
Saturday Market 2:00pm-6:00pm 
Add all dates in the next Question 
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List all dates you want to attend 
Facebook Name- Please make Sure you join our Vendors Group where you can see News and New Markets https://www.facebook.com/groups/960949730782665/?ref=br_rs
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Vendors must supply: your own 6 FT table & Chair for all Markets
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Application date
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Donation of  a Door prize $5-$15 in value  is mandatory.
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Special requests for your Space
Tables CAN NOT be transferred to another person
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Vendors are expected to conduct themselves professionally at all times and interact respectfully with customers, staff, and fellow vendors.
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Each vendor is responsible for the setup and aesthetics of their stall. Please ensure your area is clean, attractive, and well-organized throughout the event.
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In the event of poor air quality leading to event cancellation, full refunds will be provided to all vendors.
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Free-standing lattice structures may be used for an extra cost. Please let your coordinator know  10 days before the event
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Payment in full is required upon Application Approval to reserve your spot. Please send an email transfer to : communitymarketevents@outlook.com
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All sales are final and no refunds will be provided
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Community Market and its coordinators shall not be held responsible for any property damage, theft, personal injury, or loss of any nature arising from installation, set-up, operation, or disassembly of the exhibit including Before During & after the market.
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Community Market reserves the right to accept or reject any Application for participation. Payments will be returned for any rejected Application
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Community Market reserves the right to have inappropriate or misrepresented items removed from the Event.
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Spaces will be assigned by the coordinators on Vendor's arrival
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Merchandise may be sold from each Vendor's table, ONLY. Walking sales will not be permitted
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All Vendors must contain their display, work and storage boxes within the dimensions of the space they rented.
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Vendors are to ensure that their display is set up and staffed when the Event opens
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Spaces not occupied within the 1st hour of Set up an hour of Event opening will result in forfeiture of both the booth and all monies paid
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Vendors are expected to keep the items in their booth neatly displayed at all times and to be at their booth during Event hours
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Each participant is responsible for following all federal, provincial, and municipal regulations and restrictions regarding their individual craft
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Vendors are asked not to attend if showing any Cold/Flu like symptoms.
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Load In/Out Procedures

 

Load In:

Load-in times are scheduled for:
Friday Evening market is 4:0-6:00/ Leave 10:00pm-11:00pm  
Saturday Market Load in 12:00-1:45/ Leave 6:00-8:30
 Late arrivals may not be accommodated. Vendors will enter through the designated gate (detailed maps will be provided).Vehicles must be unloaded promptly and moved to the vendor parking area before setting up stalls.

 

During the Event:

Vendors must keep their stalls open and staffed throughout market hours .Restocking vehicles during the event is not permitted to ensure the safety and flow of traffic.

 

Load Out:

Load out begins immediately after the market closes and must be completed within 2 hours.To ensure the safety of all attendees, no vehicle movement is allowed in the vendor area until the official load-out time.Vendors are responsible for removing all their trash and leaving their space clean.

 

Compliance:

Failure to comply with these guidelines and procedures may result in removal from the market and potential barring from future events.

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Vendor shall not disassemble, pack up, or remove any part of their display before the official closing time.
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Vendors are responsible to carry insurance, Community Market is not responsible for Items Left over night .
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Community Market will Market & advertise all Events, we cannot guarantee the amount of shoppers turnout  at each Market.
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Smoking and Vaping are not permitted in booths or within the Event building
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Please share any comments you have, or information you like to add.
Please read this carefully. By clicking "Yes", you agree to the section below: *1) I understand that vendor fees are non-refundable. If I cannot attend, I will notify the market organizers and forfeit my fees. My spot cannot be shared or transferred. 2) I understand that due to COVID-19, the event may be postponed and the fee I paid will be used as a credit toward a rescheduled market date. 3) I agree to follow all COVID-19 protocols put in place by the Government of British Columbia at the time of the market, which includes mask mandates for indoor and outdoor spaces. 4) I will stay for the entire duration of the market from 11am to 4pm. I will be completely set up when the doors open at 11am. I also understand the takedown time is from 4pm - 5pm. 5) I agree I will promote the market on my social media platforms and share/invite friends to the Market.
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Full name and Date
Signed Agreement&waiver I have Read the contract and completely Understand and Agree to the terms and Rules therein. I Shall indemnify and save Community Market and Owners, Organizers , from and against any and all loss, [ including attorney's fees], damages, expense and liability [ including statutory liability and liability under workmen's compensation laws] in connection with claims for damages as a result of Injury or death of any person or property damage to and property [ including Quilts and any other personal belongings] persons.. which arise from or in any manner grow out of any act or Neglect on or about the market. comment note that statutory liability as well as common law liability is assumed by the lessee. there may be certain statutory liability imposed on the lesser which has, by the terms of this Clause , been passed to the lease 
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