Islamic Center of Puget Sound (ICOPS) Fundraising Policy & Form
Islamic Center of Puget Sound (ICOPS)
17612 12th PL West, Lynnwood, WA 98037
OR
P.o. Box 5610--Lynnwood, WA 98046
http://icpugetsound.org, email:info@icopss.org
Scope
This policy supersedes all the policies previously issued. It applies to all organizations and entities that request fund raising opportunities at the Islamic Center of Puget Sound (ICOPS) facility.
Purpose
The purpose of this policy is to provide guidelines and procedures to be followed by the requesting organization as well as the ICOPS Board of Directors (BoD) to better manage fundraisers and provide equal and fair opportunities for organizations to raise funds on ICOPS premises.
Disclaimer
The information contained in this policy may not be applicable in all circumstances and is subject to change without notice. By agreeing to this policy, the requestor agrees that ICOPS has no liability (to the extent permitted by applicable law) for any general, consequential, incidental, special or punitive damages that might result. This policy is not a contract in any form, although adherence to these standards is a condition of engagement. Organizations requesting fundraisers are on an "at-will" basis, which means that either the requesting organization or ICOPS can cancel the request at any time and for any or no reason, with or without notice, and with or without cause.
Policies and Guidelines
All fundraisers conducted on ICOPS premises must go through the appropriate policies and guidelines as follows.
Policies and Guidelines for the Requesting Organization
1) All fund raising requests and schedules must be approved by the ICOPS BoD.

2) ICOPS has a first come first serve policy for fundraising requests. Fundraising requests not executed by end of December of a calendar year expire, and hence new fund raising request should be submitted.

3) To obtain permission for fundraising, all organizations must submit an online/written fundraising request application form to the ICOPS Board of Directors (BoD). No fundraising would be accepted or approved through any different means except the application request form. The forms can be accessed on ICOPS's website as follows: http://www.info@icopss.org or Hardcopy: http://www.info@icopss.org. The hardcopy form can be filled out and submitted as an E-Mail attachment, hand-delivered or mailed to ICOPS. The form is also referenced at the end of this policy document. E-Mail can be sent to: info@icopss.org Mailing Address: ICOPS at P.O. Box 5610 Lynnwood, WA 98046.

4) Application request form should be submitted one month in advance from the actual fund raising event date. Emergency fundraising requests for any reason will be reviewed on a case by case and approved by the ICOPS BoD. The request should include:
a) Reason for the request
b) Proposed Date(s)
c) Type of fundraising (Khutbah. Dinner or Ramadan Night)

5) The following documents must be submitted along with the fundraising request form.
a) One letter of recommendation from a recognized organization must be attached with the fundraising application form
b) Incorporation papers of Non-profit status (501-(C)(3)

6) ICOPS will have a reciprocal policy with other Masajids (Mosques) requesting fundraisers at ICOPS.

7) The requesting organization will be responsible for arranging a motivational speaker/khateeb and must submit a brief bio of the speaker/khateeb to the ICOPS BoD at least 2 weeks prior to the fundraising opportunity at ICOPS.

8) The Jumuah khateeb should refrain from framing the entire khutbah in the context of the organization's work; rather an appeal can be made during the second part of the khutbah. The time limit for auction style fundraising after Jumuah is 10 minutes only.

9) In the month of Ramadan, auction style fundraisers will be allowed on Fridays after Jumuah and on Saturdays after Isha (only for ICOPS. In addition, appeals from organizations will be allowed after 4 rakah of Taraweeh prayer and will be limited to 7 minute appeal only.

10) Organizers, leaders and representatives of the requesting organization accept responsibility to ensure that:
a) That they are not engaged in any activity that violates US or non-profit laws
b) That there is proper accounting of money received and expended
c) That they are not in conflict with ICOPS 's vision, mission, and goals as outlined below:
i. ICOPS is a Non-Profit tax-exempt organization registered with the Internal
Revenue Service under revenue code 501-(C)(3)
ii. ICOPS is a multi-ethnic, multi-racial, multi-lingual, non-sectarian, diverse, and open community committed to full
and equal participation and involvement of men and women who are members of ICOPS and subscribe to accept
its rules, regulations, and procedures.
iii. ICOPS is committed to civic and civil engagement with communities of other faiths and society at large
ICOPS reserves the right to cancel or reschedule any fundraising opportunity at ICOPS due to any last minute
commitments and/or unpredictable circumstances. In such a scenario, the requesting organization will be notified
in advance no later than a week to the actual fund raising date.
Policies and Guidelines for ICOPS BoD
The following policies from the ICOPS Constitution (Ref: Article 9 - Finances)

9.7 Fundraising Policies and Guidelines:

9.7.1 ICOPS allows two types of fundraisers for other non-profit organizations:
a) Auction Style fundraisers
b) Appeal Style fundraiser

9.7.2 For fundraisers conducted after Jumuah, the fundraising organization shall makeup the average running total collection after the Jummah prayer for ICOPS. ICOPS also reserves the right to a hosting fee. The amount will be decided by the ICOPS BOD on a case-by-case basis.

9.7.3 ICOPS allows only one (1) fundraising opportunity per calendar year for requesting organizations. Exceptions to this policy can be made during emergencies and for calamities that require immediate relief, rehabilitation, and humanitarian assistance.

9.7.4 All fund raising requests and schedules on ICOPS premises must be pre-approved by the ICOPS BOD. To obtain permission for fundraising, all organizations and individuals must submit an online or written fundraising request to the ICOPS BOD.

9.7.5 ICOPS allows fundraisers for only approved 501-(c)(3) non-profit organizations.
Fundraising Request Form
Please fill out this form, along with the required documents as per ICOPS fundraising application policy.
Application Request Date *
MM
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DD
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Organization Name *
Your answer
Tax Id/ EIN *
Your answer
Address *
Your answer
City *
Your answer
State *
Your answer
Zip *
Your answer
Telephone # *
Your answer
Fax *
Your answer
Email *
Your answer
Website *
Your answer
About Your Organization *
Your answer
What is the reason for Fundraising? *
Your answer
Guest Speaker(s) *
Your answer
About the Speaker *
Your answer
Organization point of contact ( Name ) *
Your answer
Organization point of contact ( Phone ) *
Your answer
*
Required
Name of organization representative *
Your answer
Date *
MM
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DD
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YYYY
Signature ( write name below ) *
Your answer
Islamic Center of Puget Sound (ICOPS) is a non-profit, tax exempt organization. Tax ID # 46-0707671
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