Health and Safety

It is also important that you familiarise yourself with our fire and safety policy:
• In the event of the fire alarm sounding inside the union building please leave the stall immediately, using the exits. Then please meet at the designated fire point; on the steps of the textile building opposite the Union building.
• Please be aware of your surroundings and do not block exits or entrances please also be aware of slips, trips or fall hazards you may create when using this space.
• All electrical equipment used must display a valid PAT (portable appliance testing) sticker. You will be asked to remove any equipment without one.

LUU’s Commitment to the Environment

Leeds University Union has an Environmental Management System and would like all exhibitors to support our Environmental Policy while they are on site. In particular, LUU asks that all exhibitors meet the following requirements for onsite operation:

Water

• LUU operates a bottled water ban; bottled water must not be given away or sold to members by any exhibitor.
Waste
• Exhibitors should remove all their waste from site or segregate and recycle all waste on site using the facilities provided at LUU.
• Exhibitors must not use plastic bags for freebee distribution or any other purpose on site. LUU does not provide plastic bags in any of its outlets as part of reducing our environmental impact.
Transport
• Exhibitors should consider public transport for their journey to LUU.

TERMS AND CONDITIONS OF BOOKING

1. LEEDS UNIVERSITY UNION WILL OFFER STALLS ON A FIRST COME FIRST SERVED BASIS. FULL PAYMENT IN ADVANCE SECURES AN AVAILABLE STALL.
2. CANCELLATION OF A BOOKING LESS THAN 14 DAYS PRIOR TO THE EVENT WILL NOT BE REFUNDED AND IS STILL PAYABLE. CANCELLATIONS MADE 14 DAYS OR MORE PRIOR TO THE EVENT DO NOT CARRY ANY FEE AND WILL BE REFUNDED WHERE NECESSARY.
3. ANY EXHIBITOR WHO PAYS FOR A STALL AND DOES NOT ATTEND WILL NOT BE ENTITLED TO ANY REFUND OF BOOKING FEE.
4. STALL HOLDERS MUST SUPPLY THE NECESSARY PLUGS AND EXTENSION CABLES TO SATISFY THEIR REQUIREMENTS. LEEDS UNIVERSITY UNION RESERVES THE RIGHT TO REQUIRE STALL HOLDERS TO DISCONNECT FROM THE SUPPLY AT ANY TIME DURING THE FAIR. ALL ELECTRICAL EQUIPMENT MUST CARRY A VALID P.A.T STICKER; ANY ELECTRICAL EQUIPMENT WITHOUT ONE CANNOT BE USED.
5. INDIVIDUALS AND OR COMPANIES MAY ONLY USE THEIR PROMOTION SPACE TO EXHIBIT THEIR OWN PRODUCTS OR SERVICES AND NOT THOSE OF ANY THIRD PARTY. LEEDS UNIVERSITY UNION RESERVES THE RIGHTS TO REMOVE FROM DISPLAY ANY MATERIAL SEEN AS UNSUITABLE
6. ANY INFORMATION COLLECTED BY EXHIBITORS MAY ONLY BE USED FOR THAT EXHIBITOR AND MAY NOT BE PASSED ON TO ANY THIRD PARTY. EXHIBITORS ARE REQUIRED TO COMPLY WITH THE PREVISIONS OF THE DATA PROTECTION ACT IN RELATION TO ANY DATA COLLECTED OR OBTAINED DURING THE FAIR.
7. ANY COMPANY OR REPRESENTATIVE OF A COMPANY FOUND BREACHING THE TERMS AND CONDITIONS FOR THE ADVERTISERS FAIR WILL BE REMOVED FROM THE PREMISES AND PREVENTED FROM ATTENDING IN THE FUTURE.
8. EXHIBITORS ARE RESPONSIBLE AT ALL TIMES FOR SECURITY AND SAFETY OF THEIR PROPERTY. LEEDS UNIVERSITY UNION CANNOT BE HELD RESPONSIBLE FOR ANY LOSS OR DAMAGE ARISING DURING THE DAY OR FOR ANY MATTERS OUTSIDE OF OUR CONTROL.
9. IN THE EVENT THAT FOR ANY REASON LEEDS UNIVERSITY UNION SHALL CANCEL OR BE UNABLE TO PERFORM THEIR OBLIGATIONS UNDER THIS AGREEMENT THEN THE LIABILITY OF LEEDS UNIVERSITY UNION SHALL BE LIMITED TO THE REFUND OF THE BOOKING FEE MADE BY THE EXHIBITOR TO LEEDS UNIVERSITY UNION UNDER THIS AGREEMENT.
10. PLEASE NOTE THAT THERE ARE NO OVERNIGHT STORAGE FACILITIES AVAILABLE AT LEEDS UNIVERSITY UNION.
11. ALL ADVERTISING MUST CONFORM TO THE BRITISH CODES OF ADVERTISING AND BE HONEST AND TRUTHFUL.
12. PLEASE NOTE: THE FOLLOWING PRODUCTS AND LITERATURE ARE NOT TO BE DISTRIBUTED: NESTLE PRODUCTS, INSURANCE PRODUCTS, ALCOHOL, BOTTLED WATER, DETAILS ON GYMS, DETAILS ON BARS AND CLUBS.
13. IN THE INSTANCE THAT ANY PRODUCTS/LITERATURE/MARKETING MATERIALS (AS OUTLINED ABOVE) ARE DISTRIBUTED THE STALL HOLDER WILL BE ASKED TO LEAVE THE FAIR AND WILL NOT BE GIVEN A REFUND. PLEASE CONTACT US IF THERE ARE ANY QUERIES REGARDING THIS.
14. ONLY COMPANIES/ORGANISATIONS WHO MEET THE UNION’S ADVERTISING POLICY ARE ELIGIBLE TO ADVERTISE WITH THE UNION. THIS CAN WE FOUND AT WWW.LEEDSUNIVERSITYUNION.ORG.UK/ADVERTISE
15. SIGNING OF THIS FORM CONTRACTUALLY OBLIGES THE EXHIBITOR TO MAKE FULL PAYMENT OF THE BOOKING FEE AS DETAILED ABOVE.
16. CLIENTS, IF BOOKING ON BEHALF OF ANOTHER COMPANY, MUST CLEARLY STIPULATE THIS ON THE BOOKING FORM, AND BOOKINGS ARE NON-TRANSFERABLE BETWEEN COMPANIES.
17. BY SIGNING THIS BOOKING FORM I DECLARE THAT ALL GOODS/SERVICES TRADED/ADVERTSIED WITHIN LEEDS UNIVERSITY UNION ARE OF A REASONABLE STANDARD, AND ARE NOT DEFECTIVE.
18. BY SIGNING THIS BOOKING FORM I AGREE NOT TO SELL/ADVERTISE PRODUCTS/SERVICES UNDER FALSE PRETENCES, OR MISLEAD CUSTOMERS AS TO THE PRODUCT/SERVICE’S PURPOSE AND/OR CAPABILITIES.
19. ALL PRODUCTS/SERVICES ON OFFER ARE LEGAL AND HAVE BEEN OBTAINED BY LEGAL MEANS, AND THE RELEVANT LICENCE(S) FOR THE SALE OF THE PRODUCTS/SERVICES ARE HELD BY THE EXHIBITOR.
20. ALL PRODUCTS/SERVICES CONFORM TO COPYRIGHT AND PIRACY LAWS RELEVANT TO THE UNITED KINGDOM.
21. I ACCEPT THAT BY SIGNING THIS FORM THAT SHOULD THE COMPANY I HEREBY REPRESENT BREACH ANY OF THE ABOVE TERMS AND CONDITIONS WE WILL BE ASKED TO LEAVE LEEDS UNIVERSITY UNION AND ANY UNLAWFUL PRACTICES WILL BE REPORTED TO THE POLICE.