Policy and Procedure: The policy and procedure for seeking the opportunity to display a flag other than the flag of the United States of America and the official Lehigh University flag are as follows:

Front Lawn Flag Pole - Reserved Usage

The University Flag Pole on the Front Lawn of the Clayton University Center is reserved for official University purposes. The only flags permitted to be flown on this pole are the flag of the United States of America and the official Lehigh University flag.

Locations for Other Flags or Small Vertical Banners

There are poles for the hanging of flags or small vertical banners that extend from the light posts on the Vresics Library Drive Walkway located south of the Front Lawn.

Flags that are hung at these locations cannot be larger than 3 feet by 5 feet.

All other flag poles on Asa Packer Campus, Murray H. Goodman Campus, and Mountaintop Campus are reserved for University use only.

Policy and Procedure for Flags on Vresics Library Drive Walkway

Only University departments and university-recognized organizations may request to fly flags on campus and such requests must comply with this policy and procedure.

Flags cannot be larger than 3 feet by 5 feet

Flags must be professionally produced.

Flags must celebrate or commemorate a University sponsored or affiliated event or activity.

Requests must be submitted to the Campus Engagement Advisory Group (CEAG) by submission of an Outdoor Flag and Banner Display Request Form through LINC.

Requests must be submitted at least ten (10) business days before the requested start date of the hanging of the flag. The ending date must end on a business day not to exceed 30 days. A flag can be displayed once per semester.

The request form requires a photograph of the flag to be submitted. No approvals will be granted without a photograph.

The submission of a request does not constitute approval or a guarantee that a flag will be approved or accepted for display. The CEAG will determine if the request meets the requirements of this policy and procedure and whether there is space available. The CEAG will consult with University senior leadership when the CEAG deems it necessary or appropriate.

All costs associated with producing, hanging, and removing a flag will be the responsibility of the sponsoring University department or university-recognized organization. An account number must be provided on the Facilities work order which the sponsoring University department or University recognized organization must submit after receiving approval from the CEAG.

A representative of the University department or university-recognized organization must be present and provide the flag when it is hung and again when the flag is taken down. Flags will not be stored by the University in the event that a representative is not present when it is removed, the flag or banner will be discarded.

The University reserves the right to remove any flags that become damaged or unsightly in appearance or to remove flags for scheduling reasons related to other University events or purposes.

Availability of Poles

The University reserves the right to limit the availability of flag poles for its own use. for events such as Commencement, Alumni Reunion Weekends, and similar University-wide events.