2024 MNM Vendor Application
The Madison Night Market is a celebration of Madison's unique and inspiring creative culture; combining local artists, musicians and food.

We are currently looking for vendors to showcase handmade products, local art, artisan gifts, prepackaged foods, and fresh produce, as well as food carts and pop-up restaurants.  

The Market is located along State Street in the heart of downtown Madison.  

MARKET DATES & TIMES:
The 2024 Madison Night Market dates will be from 5pm -  9pm on the following dates.
  • MAY 9 - application deadline: 4/8
  • JUNE 13 - application deadline: 5/3
  • AUGUST 8 - application deadline: 7/5
  • SEPTEMBER 12 - application deadline: 8/2
  • OCTOBER 17 - application deadline: 9/13

VENDOR INFORMATION:
  • Booths are typically 10 feet by 10 feet, though some smaller space are available.
  • Load in will be 1:30pm-4 pm on the day of the event.
  • There will be no arriving late and no leaving early.
  • If you have not arrived by 3:30 pm, we reserve the right to change your original booth assignment and/or not allow you to vend that market. If you leave early we reserve the right to revoke future invitations.
  • Vendor fees are non refundable.

Please review the 2024 Rules & Guidelines and the regulations from the Madison Fire Department before applying. This event is located in a very busy, heavily traveled part of the city so set up and tear down can be more challenging that in other events. It is worth the extra steps to have a market on State Street.

Please note, the success of the Madison Night Market continues to generate strong demand from the small business community.  Currently the demand for vendor positions far exceeds our capacity.  We will have a waitlist for each market, and positions are not guaranteed.  It is our goal to welcome as many new vendors into the market as we're able.  

COSTS:
There is a ONE TIME $25 application fee.
  • Non Profit/ Community: $50/market
  • Food/Drink Product: $200/market
  • Arts/Crafts: $200/market
  • Food Cart/Food Pop Up: $250/market

Once you submit your application, you will receive an e-invoice for the application fee.
The application fee must be paid in order for your application to be processed.

Monthly vendor fees will be sent via e-invoice after review and acceptance of vendor participation.

If you have not paid your fees one week ahead of the market, you will not be allowed to vend. 

FOOD SELLERS:
Please include all applicable licensing for your product(s).

FOOD CARTS/TRUCKS:
Please include all applicable licensing: WDATCP or PHMDC license.
Please include Food Cart/Truck diagram and dimensions including window side and hitch location.

NON PROFITS:
Required with Application Copy of Federal Tax-Exempt Status 501c3.

NOTICE & NEXT STEPS:
To maintain the most flexibility and opportunities for the community; registration for the #MNM is ongoing.
We will notify vendors of acceptance 4-6 weeks prior to the event.
Vendor lists will be posted at madisonnightmarket.com.

All payments are due 1 week prior to the event.

If you are accepted as a vendor,  a certificate of insurance ($1,000,000) naming Madison's Central BID, Madison Improvement Alliance, and the City of Madison as additionally insured will be requested and required.  COI's are required one week ahead of each market.  Failure to submit COI by the deadline will result in your booth space being forfeited to a wait-list vendor.



Questions? Email us at markets@visitdowntownmadison.com.
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Email *
Have you participated in the Madison Night Market before?
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Does your business have a physical brick-and-mortar location, storefront, or other commercial space? *
Business Name *
Booth Owner *
Mailing Address *
City/State/Zip *
Contact Email Address *
Phone Number *
Website
Social Media Handle/s
Check Applicable Category *
Required
What type of product do you sell? This helps us keep any similar vendors situated far enough apart so you can all succeed.  *
Description of your products: *
Which dates would you like to be considered for? 
Dates of the Madison Night Market in 2024 are as follows, please check each that you want staff to consider your application for. 
May Madison Night Market - 5/9
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June Madison Night Market - 6/13
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August Madison Night Market - 8/8
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September Madison Night Market - 9/12
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October Madison Night Market - 10/17
Wisconsin Seller's Permit Number
This is required, please enter the full number. It should resemble the following:  456-1234567890-12 *
APPLICATION FEES
Application fees are $25.

You can either select PayPal and you will be emailed an invoice,
or you can mail a check made out to Madison's Central BID for $25 to:                                    
                                                       
Market Manager
Madison's Central Business Improvement District                        
122 W. Washington Avenue, Suite 250                      
Madison, WI 53703
How Will You Pay? *
Required
REGISTRATION FEES
You will be emailed an invoice. You can pay from there or or you can mail a check to:                                    
                                                       
Market Manager
Madison's Central Business Improvement District                        
122 W. Washington Avenue, Suite 250                      
Madison, WI 53703
Some spaces on the street can not accommodate a 10x10 tent, are you able to set up in a space smaller than 10x10 without a tent? *
FOOD VENDORS
Food Vendors, email licenses and a picture of cart to markets@visitdowntownmadison.com

Find examples of mandatory handwashing stations from Public health, HERE.
ALL VENDORS
Please review Madison Night Market Rules and Regulations located here: 2024 Madison Night Market Rules
Rules Confirmation *
Required
Is your business a member of a local chamber, non-profit business organization, or other such group?
Clear selection
If you answered yes to the above, please list the organization or chamber you're a member of:
MANDATORY VENDOR MEETING
Once again, we will be requiring ALL vendors to attend a mandatory meeting with our team, a representative from Vending, and a representative from the Madison Fire Department. 

This is a very large outdoor market and we want to keep everyone safe. That means, attending a meeting with folks from the City of Madison to understand what you need to do as a vendor to help this market run smoothly and safely. 

This will also be a great opportunity for you folks to ask questions directly of City staff about their regulations, about where you can have a grill, about how you need to set up your tent, and how you can brace for strong winds.
In order to vend at the Madison Night Market, I understand that I am required to either attend or watch a mandatory vendor meeting - even if I have done so in previous years.  *
Required
If you are accepted as a vendor,  a certificate of insurance ($1,000,000) naming Madison's Central BID, Madison Improvement Alliance, and the City of Madison as additionally insured will be requested and required.
 *
Required
Wisconsin State Tax Information
Event organizers are required by state law to submit a full record of all participating vendors in events like the Madison Night Market. This means we are required to collect relevant tax information from you and report that to the state of Wisconsin via the Wisconsin Temporary Event Report (Form S-240).

We will be collecting the following information:

- Wisconsin Seller’s Permit Number

- SSN or FEIN - for information about FEIN (or EIN) head here: https://www.sba.gov/business-guide/launch-your-business/get-federal-state-tax-id-numbers
- Exemption Code: If the vendor claims an exemption from collecting and remitting sales tax, enter the exemption code number. Exemptions are limited to the following four reasons:
  1. Exempt sales only or display only: Exempt sales refers to nontaxable sales. Display only refers to a vendor advertising goods and services but not selling merchandise.
  2. Multi-level marketing (MLM) company pays sales tax: Multi-level marketing companies are those companies that sell their products through distributors. The department regards the multi-level marketing company as a retailer required to remit sales tax on sales to its distributors. Distributors for such companies may use this exemption code if the distributor only sells products for which the multi-level marketing company has already collected and remitted Wisconsin sales tax on the retail sales price of the products. If you claim this exemption code, you are required to provide the name of the Multi-Level Marketing Company that remitted the tax.
  3. Nonprofit occasional sales exemption: Sales by nonprofit organizations may qualify for exemption from Wisconsin sales and use tax. Refer to Fact Sheet 2106 or Publication 206, Sales Tax Exemption for Nonprofit Organizations, for more information.
  4. Occasional sales exemptions: A person is not required to hold a Wisconsin seller’s permit if the person’s taxable sales are less than $2,000 in a calendar year. Refer to Publication 228, Temporary Events, for more information.
- Legal Business Name
- Doing Business As (DBA) Name: The name commonly used by the business if different than the legal business name. Leave blank if not applicable.
- Vendor/Contact Name: Vendor’s first and last name are required.
- Mailing Address: We may send confidential information to this address.
- Email address and phone number: Contact information for the vendor selling at the event.
For more information you can visit: https://www.revenue.wi.gov/Pages/HTML/temevent.aspx or call (608) 264-4582.

Some of this information was collected earlier in this form, please respond to the following to complete your relevant tax information.
What is the name of your business LLC if different from above? *
If you have an FEIN, what are the last four digits of that number?
 *
If you don't have an FEIN, what are the last four digits of your SSN? *
If you are tax exempt, what is your exemption code? (See description above for exemption code.)
 *
What is the name of the Multi-Level Marketing company that remitted the tax?
Thank you for Applying! 
Please leave any further comments or notes for our staff in the field below.
NOTES
Thank you!
A copy of your responses will be emailed to the address you provided.
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