Food Vendor Application Form
This form serves as registration & application to participate as a FOOD VENDOR on Saturday December 7th as part of Bedford Indiana's - Christmas Around the Square. Vendor applications will be reviewed by our event coordinators.
Our Christmas Market will be published & promoted as open from 3pm to 7pm on the J Street section of the Downtown Square (between 15th & 16th Streets). HOWEVER, we will allow for early operation. ALL Vendors (Food & Craft) need to be fully set up & staffed by 2:45pm.
Many of our Downtown Merchants will be open for business earlier than 3pm around the square. We ALSO have LIVE REINDEER on exhibit from Noon to 3pm at the Downtown Depot. Santa Clause & Barrel Train Rides are at the Downtown Depot from 3pm to 5pm. The Bedford Christmas Parade starts at 6pm.
Vendors are NOT PERMITTED to park inside the Market area. Some exceptions may apply to food trucks / food vendors.
Public parking is available inside the courthouse square and within a block on all streets outside of the square. Because of the Parade that takes place around the square - parking will be restricted from the hours of 4pm to 7pm on 15th, I Street (on the square) and on 16th Street. You may park behind the Lawrence County History Museum... Bedford Federal Savings Bank & Regions Bank also have public parking lots.
Food Vendor Spaces are 10' x 20'. Food Vendor fee is $50 and includes electrical access.
Booth fees are due in advance to secure your space. Spaces are limited. PLEASE BE SURE TO INCLUDE YOUR BUSINESS NAME ON THE ENVELOPE OR IN THE MEMO LINE OF YOUR CHECK (if not already printed as a business check)
Please drop off payment to:
Bedford Federal Savings Bank
1030 15th Street
Bedford, IN 47421
Place in an envelope marked "ATTN: Susan Gales" Cash or Checks made payable to BRI are accepted. We do not take credit cards.
You can also mail your vendor fee to:
Attn: Christmas Around the Square
PO Box 591
Bedford, IN 47421
Name of Contact Person
Contact Person Phone Number
Any additional contact person name & phone number
Website & Facebook Page (for promotional purposes & evaluation by event coordinators)
Description of menu items that you would like to sell
Can you provide 3 to 5 images via email for promotional purposes? Please email to
in order for us to promote your business in advance.
Size of Space Requested. Please note that only the space requested will be provided on event day. Fill in size on the "other" entry option if 10' x 20' is not enough. Additional charges may apply, but you will be notified by an event coordinator if that is applicable.
10' x 20' (Standard - $50)
Anticipated Hours of Operation (ALL vendors must be open from 3pm to 7pm. If you plan on being open earlier, please provide your hours of operation in the 'other' section below)
3pm to 7pm
Electrical Access Needed
This form serves as an APPLICATION and does not guarantee approval. We will contact you if your booth is NOT APPROVED or if there is a conflict in items sold. Please provide payment to finalize your application.
1. Vendors are reviewed & accepted on a first come, first serve basis
2. Vendor acceptance is at the discretion of the Bedford Christmas Around the Square coordinators
3. If approved, Vendor agrees to abide by the provisions and conditions of this contract for the purpose of renting booth space during Bedford's Christmas Around the Square on Saturday December 1st, 2018
3a. Vendor will not display, sell or maintain any alcoholic beverages, fireworks, or drug paraphernalia and further agrees to remove any items deemed hazardous or not in the public interest.
3b. The Vendor hereby releases the City of Bedford, the property owners, and anyone associated with Bedford Revitalization, Inc. of any liability for loss, damage, or injury to person or persons.
3c. Exhibition date is Saturday December 1, 2018. Vendors will remain set up between the hours of 3pm.-7p.m. at the price listed above. Vendors provide their own tables and cover. Vendors may not share a space / space extension with a separate business. Each vendor will need to apply for their own individual space.
All vendors are subject to inspection by the Lawrence County Health Department and Bedford Fire Department prior to or during hours of operation. PLEASE CONTACT LAWRENCE COUNTY HEALTH INSPECTOR BRENDA CUMMINGS AT 812-275-3234 BEFORE NOVEMBER 22ND TO OBTAIN A LAWRENCE COUNTY FOOD PERMIT.
If you have questions, please contact 812-329-4221 or email
Please be sure to bring an extension cord with you. We recommend 50 feet, but if you have longer or more than one it can be helpful. Please bring a power strip with you if you need more than one access point to plug in.
A lease agreement will be emailed to you after you have submitted your application. Part of the agreement includes that vendors shall maintain a public liability insurance policy. A copy of your policy will need to be provided. We will request this form to be completed once your application has been approved.
A copy of your responses will be emailed to the address you provided.
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