Dear Prospective Vendor:
Thank you for your interest in participating in a special event in the City of Cripple Creek. This event may be managed by an outside agency - please contact the City of Cripple Creek’s Marketing & Events Department for any additional information you need.
Cripple Creek sits at an elevation of 9,494 feet above sea level. All vendors should be prepared for sudden changes in weather and temperatures, to include intense rain, hail, wind, cold and heat. It is recommended that vendors drink plenty of water and keep in mind that the effects of alcohol can be greatly intensified at this altitude. We want our participating vendors to be successful and safe.
Every year we strive to improve our events, both for our vendors as well as our event patrons. We work to produce a high-quality event that pleases our visitors, and we seek food and retail vendors that have quality merchandise and unique items that will make our event memorable. If you are a prospective food vendor, please provide a copy of your menu with your application. If you are a prospective retail vendor, please provide a thorough description of your merchandise, as well as photos of your booth/setup and/or a website address for your company.
We make a sincere and reasonable effort to accommodate the needs of our vendors, but must work within the confines of laws, regulations and time. Your professionalism in adhering to the requirements stated in this application is therefore greatly appreciated.
ARRIVAL AND CHECK-IN, DEPARTURE• Check-in and departure times vary. Please review the individual event listings for specific times.• Your vendor application serves as your “application for a temporary special events business license”with the City of Cripple Creek. Your license will be issued at the time of your check-in and must bedisplayed in your event vendor booth during the event.• If you have a large vehicle or trailer to maneuver, please plan on arriving early.
FEES/CANCELLATIONS• Full payment must accompany the signed application.• Cancellations must be made no later than 20 days prior to the event. Please provide both a writtennotice as well as a courtesy phone call.• Cancellations forfeit the City license fee and twenty-five dollars ($25.00) of the space fee for each spacepurchased.• THERE IS NO REFUND OR FEE TRANSFER FOR “NO-SHOWS.”
SPACE SPECIFICATIONS• Event spaces are limited.• Applications are accepted, and spaces are assigned based on five criteria:o Date application was received.o Previous history with the City of Cripple Creek’s Events.o The goal of quality, diversity, variety, and limited duplication.o No political or controversial booths will be accepted into the show.o Medical or health conditions that require aid and assistance.• All space assignments are made at the discretion of the Event Manager or managing outside agency.• All spaces are 10’ x 10’ square. If you have displays, equipment, or products (including wagons ortrailer tongues) that cannot fit into the confines of this space, you will need to purchase and/or will becharged for additional space(s).• Street layouts are predetermined with the legal requirements for fire lanes and the safety of our visitorsin mind.• You will not be able to park your vehicle in or near your vendor space, nor is there designated vendorparking.• You may not camp in your vendor space. Camping is allowed only in approved camping areas due to Cityordinance.
SAFETY AND SECURITY• Do not use stakes or spikes to secure tents or equipment. Tents and booths must be able to withstandextremely inclement weather. Safety is our number one concern, and we cannot stress enough the needfor substantial weight on each of your tent poles/booth items (displays, tables, etc). While we do notEmail: firstname.lastname@example.org | Website: VisitCrippleCreek.com | Office: 719.689.3461 | Fax: 719.689.2774require a specific weight requirement for each of your tent poles, we request a minimum of 75 lbs. perpole, with a minimum of 4 poles per 10’ x 10’ tent. A higher weight per pole is highly encouraged.• In the past, improper and/or inadequate tent weights have resulted in a loss of merchandise andequipment for our vendors, as well as potentially unsafe conditions for our vendors and event patrons.The City of Cripple Creek reserves the right to ask any vendor that has what could potentially be anunsafe setup to leave if the vendor is unwilling to make necessary and immediate adjustments. Thoughthe City of Cripple Creek is not responsible for damages that arise during the event, please help usprotect our visitors, our vendors, and our vendors’ property.• Booths may be left up overnight. Please secure merchandise, as the City of Cripple Creek and anyoutside managing agencies will not be responsible for loss or damage. Please report any suspiciousbehavior to event staff immediately.• Vendors will be asked to provide contact information (cell phone #, where you are staying, etc.) duringcheck-in. This will be used for any afterhours emergency contact if needed.• Again, please remember that safety is our number one concern.
SERVICES• Personal generators will not run from 7:00 A.M. - 8:00 P.M. Electricity will be provided through theevent from• 7:00 A.M. - 8:00 P.M. Personal generators that are needed to keep refrigerators and other equipmentitems running• through the night are the responsibility of the vendor, and are to be smokeless and noiseless.• Water is available on a limited basis and is to be shared in a neighborly fashion by all.• Personal generators are not permitted. Electricity will be provided, and it is the responsibility of thevendor to indicate and purchase a vendor space that requires electricity. If you have any unusual plugs,or require more than 50 amps, please contact us to ensure you have the necessary equipment to pluginto the spider boxes and generators provided.• The City of Cripple Creek does not provide equipment (including tents, tables, and chairs), please planaccordingly.• All vendors are responsible for cleaning their area of trash, leftovers and waste. A dumpster is availablefor this purpose.
GENERAL• Please maintain an open and inviting atmosphere. Closing early or preparing to close may appear asthough the event is closed for the evening, and event patrons may chose to leave early which can hurtthe success of our vendors.• Please have vendor spaces cleared and cleaned prior to leaving.• Vendors must participate both weekends to reserve a booth. February 8-10 and 15-17.• All vendors are responsible for their own tax reporting and collecting. (Teller County 1%, City 2.3%, andState 2.9% for a TOTAL OF 6.2%)• No items using the logos, slogans, or event references for this specific event, or the City of Cripple Creek,can be sold by a vendor.
It is the intention of the Cripple Creek Events Department that our vendors provide an attractive, interesting,professional, clean and well-maintained booth - and that they provide friendly, helpful, fun-loving personnel sothat our visitors - your customers - enjoy the event and look forward to coming again next year! It is also ourintention to produce an event that you - our vendors - will find exciting and profitable so that you, too, will lookforward to coming again for the next event. We welcome your feedback and input.
ACT INSURANCEAll vendors are required to have liability insurance. Please furnish a Certificate of Insurance evidencing yourcoverage for Comprehensive General Liability with bodily injury and property damage limits of $1,000,000 eachoccurrence/$1,000,000 general aggregate and listing the City of Cripple Creek as additional insured to yourcurrent policy. Proof of coverage for Worker’s Compensation should be included if you intend to haveemployees or volunteers participate. You as Lessee agree to indemnify and save harmless the City of CrippleCreek and any event managing organizations for all costs and expenses of any nature arising out of a claim for“bodily injury” sustained by any person, group or organization arising out of the operation of the booth by theapplicant and/or applicant’s employees or guests.
FOOD SERVICE LICENSEAll food vendors must have a current food service license issued by the Health Department for the State ofColorado. Please contact the Teller County Environmental Health Department at (719) 687-3048 to ensure youhave all the necessary licenses and paperwork needed to vend at our event. In the event a food vendor is not incompliance during the event, the vendor will be required to close until compliance can be accomplished. Allfood vendors must have a fire extinguisher on site with at least a 3A-40B-C rating.
COMPRESSED GASVendors using any type of compressed gas will be required to have cylinders restrained from falling by using achain, rope or similar material to anchor bottles to a fixed post or similar object.
THE CITY OF CRIPPLE CREEK RESERVE THE RIGHT TO GRANT OR DENY VENDOR BOOTHS. NO POLITICAL OR CONTROVERSIAL BOOTHS WILL BE ACCEPTED INTO THE EVENT. THIS IS A RAIN OR SHINE EVENT. REFUNDS WILL NOT BE ISSUED FOR INCLEMENT WEATHER.