Tastes of South East Asia - Love Festival 2024 - September 28, 29 2024 - Celebration Square: 300 City Centre Dr, Mississauga - Vendor Sign Up Form
ESTIMATED TIME TO COMPLETE FORM: 10-20 MINUTES

PLEASE READ THOROUGHLY BEFORE PROCEEDING FURTHER.


  • We recommend working on this form on a bigger screen (e.g. tablet, laptop) instead of a phone's smaller screen. 

  • Please read this form thoroughly.

  • ​Your inputs will dictate how your invoice and contract will turn out to be, as well as help the event organizer determine whether you are a good fit for the event.

  • Once you have gone through the form, you would click "Submit"-> Our organizer will review your sign up form, and once approved we will issue you invoice and contract to move forward.

  • ALL FIELDS MUST BE FILLED OUT. Incomplete form will not be considered.

   -------------------------

    

Dear vendor applicant,

    

Thank you for your interest in becoming a vendor at Tastes of South East Asia - Love Festival 2024 , taking place on September 28, 29 2024 at Celebration Square: 300 City Centre Dr. Mississauga, ON L5B 3C1   .

  

Steps:

You are officially a vendor only when we (the organizer) receive both full payment AND signed contract from you. All prices are before applicable sales tax. All payment is nonrefundable unless specifically stated otherwise.

​

  1. Fill out this Vendor Sign Up Form. 

  2. Once approved, the organizer team issues the following to you (typically within 5 business days following date of form submission)

  • Invoice: for your review and for you to make payment. Preferred payment method is e-transfer; the email for e-transfer will be listed on the invoice. There are discounts for early payments. If payment not received within 5 business days following date of invoice issuance, we unfortunately cannot hold your spot.

​

  • Vendor Agreement: for your review and signature.

  • We reserve full rights to accept or reject vendors' application. By going through with the vendor application, you certify that you completely understand and agree to this policy, and that you release the organizer, its agent, employees, volunteers of all responsibilities and liabilities associated with the approval/ rejection of your vendor application.    

Vendor fee notes:

  • Vendor fee does not include tent, table, chair. There is option to rent from us. 

  • Generators are allowed, BUT must be pre-approved by city, low-noise, AND must be CSA-certified

  • NOT ALLOWED: Charcoal grill, Gasoline, Alcohol, Helium, Balloon of any kind

  • Vendor fee will need to add damage deposit 

    • Cooking Food / Food Truck: $400
    • Non-Cooking Food Vendor / Exhibition Vendor: $200

    (refundable 9-12 weeks after event)

  • All vendors are responsible for all cost of keeping their spot clean and free of stain / damage, or subject to full chargeback from the city

  • All vendors must be responsible for all cost complying with all Peel Health regulations

  • All prices and quotes are shown before applicable sales tax

We recommend working on this form on a bigger screen (e.g. tablet, laptop) instead of a phone's smaller screen. 

Thank you, and we look forward to having you at our event.

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Email *
Tastes of South East Asia - Love Festival 2024 - Official Poster
Tastes of South East Asia - Love Festival 2024 - Official Trailer
Full Name of Business Owner or Authorized Representative of Business
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Business Phone Number
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Business Name *
Business Mailing Address
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Business Email Address
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What is the E-Transfer Email to refund damage deposit (9-12 weeks after event)
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Please confirm your type of vendor (please refer to site map)
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Please confirm your spot. *
Please confirm how many booths you are signing up for
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Please describe your business (what you plan on selling, marketing, showcasing at our event)
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Exclusivity protection: please list 1st choice of item/service that you want to have exclusive rights to sell at our event *
Exclusivity protection: please list 2nd choice of item/service that you want to have exclusive rights to sell at our event *
Exclusivity protection: please list 3rd choice of item/service that you want to have exclusive rights to sell at our event *
How many 10ft x 10ft canopy tent would you rent ? $200 each
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How many 6 ft table would you rent ? $60 each
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How many chair would you rent ? $20 each
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Do you carry $2M minimum vendor liability insurance ? 
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All Types of Food / Drink Vendors - Do you require assistance filling out Peel Regional Health Form ?
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All Types of Food / Drink Vendors -   Do you have working / inspected fire extinguisher ?
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All Types of Food / Drink Vendors -   Do you have floor covering for your booth and your cooking area? Example: https://www.homedepot.ca/product/owens-corning-rhinoroof-500-sq-ft-u20-synthetic-roofing-underlayment-roll/1001584224
 *
All Types of Food / Drink Vendors - Do you have buckets to transport waste, waste waster, grey water, used cooking oil, etc. to proper disposal channels, NOT dump at the venue?
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Please describe the country / heritage that your vendor booth is showcasing / inspired by (e.g. a vendor selling Pancit could put "Philippines", an Origami Art vendor could put "Japan")
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VENDOR'S ELECTRICAL EQUIPMENT & LIGHTING REQUIREMENTS
(please list EACH of your appliances, lights and EACH of their AMPS and Volts)
 *
Please email us your logo in high resolution right after submitting this form *
Your business' Facebook page *
Your business' Instagram page *
You understand that you will fill out the Peel Region Health form AS SOON AS POSSIBLE, and you understand that failure to do it soon may result in the city of Mississauga / Peel Health Inspector shutting you down at the event. *
Please confirm the address of the inspected commercial kitchen where you prepared your food/drink. (NONFOOD VENDORS please write "n/a") *
Please confirm the address of your food supplier (NONFOOD VENDORS please write "n/a") *
You understand that all food/drink for sale that are prepared before the event must be prepared in an inspected commercial kitchen, and failure to do so may result in government disciplinary action which may include shutting down your booth, and no refund is issued. *
Required
You understand that I must follow all health rules and regulations mandated by Peel Health, failure to do so may result in government disciplinary action which may include shutting down your booth, and no refund is issued.

https://peelregion.ca/business/owners-operators/_media/GuidelinesSpecialEvents.pdf
 *
Required
You understand that all communications are via emails, and that you are responsible for checking for emails from the government agencies / event organizer, and the  government agencies / event organizer are not responsible if emails are not read, misplaced in spam/junk, etc. by you. *
Required
You understand that at any time the event organizer sends emails to your business email address as filled out in this application, it is considered that you have received the communication, e.g. regardless of whether the email is not read,  email address is incorrect, email misplaced in spam/junk etc.  *
Required
If you are paying vendor fee by e-transfer, you understand that you are responsible for providing the correct e-transfer email for the organizer to refund the damage deposit; if you are paying by credit card, you understand that you are responsible for keeping the card active / valid  for the organizer to refund the damage deposit - you will not hold the organizer responsible if you provided the incorrect e-transfer email address or your card is inactive/cancelled by the time the organizer issue refunds. *
Required
You understand that your "discount(s)" will expire if you do not sign contract and make full payment by specified deadlines *
Required
You understand that if you are not able to produce valid certificate of liability insurance 2 weeks before the event, the organizer has full rights to purchase on your behalf and deduct the premium from your damage deposit. *
Required
You understand that our event organizer team will protect your exclusive item/service as much as possible, limited to 2-3 vendors per exclusive item/service. 
  
You understand that the same goes to you and your business. If you are selling item/service that are already exclusive with other vendors, you agree that you will remove that item/service from your booth ASAP when you are informed of such breach - otherwise the organizer team has the rights to terminate the contract on the spot and you are no longer a vendor of our event due to this breach, and no refund will be issued to you.
 *
Required
Coupon code
A copy of your responses will be emailed to the address you provided.
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