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Digital Asset Management System Important Features
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Metadata Management
Embed metadata within photos
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Batch edit metadata/properties of assets
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Categorization – able to tag or categorize assets
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Smart Tagging (suggests tags/keywords based on analysis of image)
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Supports IPTC and EXIF data
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Ability to have private information on assets
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Credit photographer and organization
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Copyright management (include copyright information/notice)
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Automatic Tagging based on drop folders
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Custom Metadata fields
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User Access Control & Security
Custom Metadata fields
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Supports multiple users and hierarchical access levels
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Granular Permissions (controls access to features and contents)
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Varying levels of access to sharing photos (having some visible with watermark with the ability to request access)
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Restrict deleting assets to own photos
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Asset Sharing - Facilitates sharing assets online
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Timed links for sharing files (links expire after predetermined period)
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Asset Management
Batch Importing of assets
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Create multiple catalogs and allow assets to be shared across different catalogs
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Works with all major file formats (TIFF, JPEG, PNG, AU, WAV, MP3, MOV, MP4, MPG, MKV, WMV, FLV, M4V)
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Usage Tracking / Analystics
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Video Management
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Audio Management
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Watermarking – able to apply a watermark if necessary to photos
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Watch folder to automatically import new photos
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Version Control
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Batch Renaming of files
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Basic Image Editing Tools
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Embargo images for a period of time
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Search
Filtered Search to allow for easily finding relevant assets
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Able to search by Tags, Keywords, Location, Events, People, Photographer
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Full text search over meta data fields
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Filters - allow assets to be filtered by type and other properties
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Sorting by relevant fields such as date or rating
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Saved searches (create a search and save it for later use)
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Fuzzy search (e.g. search for "ocean" should provide similar results - "beaches" "sea" etc.)
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Mouseover to display larger preview of image
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Photo quality notification (minimum resolution)
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Prevent two people from editing an individual photo or the metadata of the photo at the same time
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API, Extensibility & Interoperability
API that facilitates expandability (should be well documented)
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Plugins for Lightroom, Photo Mechanic (for upload)
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API for checking authorship
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API to integrate with CMS systems and other existing projects
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Plugin for InDesign
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User Interface
Usability – easy to use user interface
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Supports drag & drop to upload/import assets
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Convert files upon download
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Download lower resolution version of images
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Collection accessible remotely via the web
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Smart Tagging system
Enter all tags in native language
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Alternative spellings can be saved per tag
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Automatic Tagging: utilizing a service like Google’s Vision API or Amazon’s Rekognition API.
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Artificial Intelligence and Machine Learning to automate processes where possible
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Facial Recognition
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Colors and location tags added automatically
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Hosting Option
On-Site (internally-hosted server)
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Cloud Based
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Platforms
Web (Any platform)
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Windows App
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Mac OS App
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iOS App
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Android App
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Administration
Report Storage/Resource Usage per Group/Organization
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Low cost of licensing as user base expands
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Approval Process Control
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Ability to mark where an asset was used and where it will be used
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Quotas - limit usage based on preset quota
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Supports Active Directory
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Other Feature
Facilitate easy migration from existing systems being used (Extensis, Cumulus, Flight, Flickr)
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Integrate with workflows to import/export to Flickr, Google Photos, Dropbox, ECL, etc.
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Verified authorship
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Final Comments
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