My Client is Incarcerated in IDOC - Form for Lawyers and Advocates (COVID-19)
Illinois is taking precautions to stop the spread of COVID-19 in prisons. Efforts are ongoing to identify individuals who may be able to be released. Those who are elderly, have medical conditions, and/or have "low level" convictions are most likely to be released. Although our understanding of who might be released is evolving every day, confirming certain information, especially that someone would have housing if they were released, can increase the likelihood that they will be released.

Attorneys and other advocates have a substantial amount of information crucial about their clients, former clients, and others. This form is intended to collect and organize that information in a manner that will facilitate the quick identification and placement of incarcerated people who are either especially vulnerable to COVID-19 and/or who can be quickly transferred out of IDOC facilities.

WHO SHOULD FILL OUT THIS FORM:

This form is for attorneys and advocates to provide information about a client or former client, or someone you advocate for, who is currently incarcerated in IDOC. Filling out this form does not necessarily mean you have an attorney-client relationship with the person you are providing information about. However, the purpose of this form is to collect information that is generally known by attorneys.

If you are the loved one or family member of an incarcerated person, please do not fill out this form. Instead, fill out this form: https://docs.google.com/forms/d/1uvgfdzkFd1O0Tu2Q0Rp6YGDaF-u8L2zUPAwxNgHnpPI/edit
The information from both forms is going to the same place. If your loved one has an attorney, you can fill out the Family Members form and send this link to your loved one's attorney.

HOW TO FILL OUT THIS FORM - WHAT TO DO FIRST:

There are a few things you may want to do before filling out this form so that you have all the information you need ready.

1. Information about housing is critical. We do NOT have capacity to contact family members or possible hosts to confirm housing. Therefore, please reach out to your client's family members BEFORE filling out this form to confirm current information about which family member is able to house, and confirm the information about the host site that is required below. We strongly recommend that you inform family members that many incarcerated people will NOT be eligible for release, even if housing is available for them. Ultimately it is likely that only a relatively small number of people will be released, and we do not want family members to have false hope regarding their loved ones.

2. If you are the client's current attorney, please contact the State's Attorney's office on the case to see if they will consent to your client's release.

3. Note that there is an option below to provide us with a link to a Google drive folder with supporting documentation, including pending litigation documents, medical records, and letters of support. If you want to provide supporting documentation, you should create a folder on Google Drive before filling out this form. Instructions:
- Please make sure all supporting documents are in a single shared folder
- Please name the shared folder as follows: Last, First IDOC # (Smith, John A12345)
- Please make sure that the link sharing options allow anyone with the link to "view"
- Please label each individual file with your client's last name and the contents (Smith, Medical Records)
- Please DO NOT include anything in the file that you want to keep confidential: this folder may be viewed by members of IDOC, the Governor's Office, the PRB, and State's Attorneys, as well as the attorneys involved in release efforts

PLEASE ALSO EMAIL PDF COPIES OF YOUR SUPPORTING DOCUMENTS TO JASON.SWEAT@ILLINOIS.GOV. Please use the subject line: Supporting Docs: Smith, John A12345.

4. The questions below do ask you to carefully input information that is already available on the IDOC website. Please do not skip these questions. Search for your client on the IDOC website and carefully confirm that all information you are entering matches what is available via IDOC: https://www2.illinois.gov/idoc/Offender/Pages/InmateSearch.aspx

MAKING EDITS: You will automatically receive a link with the option to edit your form to your email after you submit this form. If you need to change or update your answers after submission (for example, if the States Attorney consents to release after you submit your answers), you will be able to edit your submission via this link.

OTHER IMPORTANT INFORMATION:

THE INFORMATION YOU ARE PROVIDING IS NOT CONFIDENTIAL. WE WILL SHARE THIS INFORMATION WITH THE ILLINOIS DEPARTMENT OF CORRECTIONS (IDOC), THE PRISONER REVIEW BOARD (PRB), AND POSSIBLY WITH OTHER ORGANIZATIONS AND GOVERNMENT AGENCIES.

We will provide this information to the relevant agencies in support of your client's release. However, please note that filling out this form does not create an attorney client relationship between us and your client. If you are engaged in other advocacy on behalf of your client's release, please continue those efforts.

WHO IS DOING THIS?

This information is being gathered by the Illinois Prison Project, in collaboration with other organizations that are advocating for IDOC releases. For more information about our recommendations and work related to IDOC releases in light of COVID-19, please visit https://www.illinoisprisonproject.org/.
Email *
What is your client's name (Last, First)? *
Where is your client incarcerated? (which institution) *
What is your client's IDOC number? *
What is your client's date of birth? *
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What criminal offense was your client convicted of? If your client is serving a sentence on multiple counts or cases, please list the most serious offense. *
What is the county of conviction for the most serious charge?
The most serious offense class that your client is currently serving is: *
What is your client's Projected MSR Date? *
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What is your client's discharge date? *
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Has your client been convicted of, or have pending, a new case for conduct committed while in IDOC custody?
Clear selection
If your client has a medical condition(s) (other than age) that makes him or her vulnerable to serious COVID-19 infection, please list them here.
Is your client terminally ill (defined as having less than one year to live)? *
What is your name? *
What is your phone number? *
Are you an attorney?
Clear selection
Do you have a current attorney-client relationship with this person?
Clear selection
Does your client have any of these legal challenges pending (check all that apply)? *
Required
Please provide a link to any filings and/or supportive documents here. Please use Google Drive, and make sure that anyone with the link has "view only" access. Include pending legal challenges, consent to release from the state, medical letters, letters of support, etc.
Please also EMAIL pdf copies of all documents to jason.sweat@illinois.gov. Please use the subject line format: "Supporting Docs: Smith, John A12345." Record the date upon which you emailed your documents below:
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Does the States Attorney from the county of conviction affirmatively consent to your client's release? *
What is the name of the person who is available to house your client in the event of their release ("the host")? As explained in the introduction above, current housing information is critical. Please work to confirm this information by contacting the host before completing this form. *
What is the relationship of the host to your client? (Answer the following question: The host is my client's _______ (mother, father, spouse, etc.)). *
Address of host (please include street address, city, and state): *
Phone number for host: *
Email address for host:
Does anyone who is currently on mandatory supervised release (i.e., parole) currently live with the host? If so, how is this person related to your client? *
If your client has a medical problem or a disability requiring specialized care, please describe how s/he will receive the necessary care once released.
If your client is a Veteran, are they eligible for services from the Veterans Benefits Administration? *
Has anyone from IDOC already contacted the host about your client living with them? *
Is your client required to register as sex offender? *
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