The Hewett Academy: Student term time leave request
Please note: taking your child out of school during term time could be detrimental to your child’s educational progress


Leave of absence during Term Time

You are required under the Education Act (1996) to ensure your child attends school regularly. There is however, a discretionary power to allow leave of absence in exceptional circumstances during term time.

This is not an entitlement and purely at the discretion of the Principal. Schools should not authorise absences if they believe it is to the detriment of a student’s education or if the absences are during school exam periods or directly before.

Before completing this application we would advise that you consider very seriously how the absences will
affect your child’s education. National statistics show 10 days absence in any academic year does have a negative effect on attainment. Schools are not obliged to provide work for students taking leave of absence; however The Hewett Academy will do this if requested.

The government advises that any refusal of leave of absence must be recorded as unauthorised by the school on the student’s records. As you may be aware unauthorised absences may result in legal proceedings against you either through a Fixed Penalty Notice or the Magistrates’ Court.

Discuss with the school any request for leave of absence prior to making a booking. It is the parent/carer’s responsibility to ensure you receive confirmation from the school before the leave is taken. Do not assume permission is granted if you have not received written confirmation.


Fixed Penalty Notices

With the implementation of the Anti Social Behaviour Act (2003) the Local Authority has statutory powers to use Penalty Notices to help tackle irregular school attendance and unauthorised absences. An unauthorised absence is any absence that the school has not given permission for or the parent/carer has been unable to provide a reason for the absence, which is acceptable to the school.

The school will discuss with the Local Authority any cases of unauthorised absence and whether the issuing of a Penalty Notice would be appropriate. A Penalty Notice is an alternative to a prosecution to the offence and can be issued when it is felt that parents/carers are failing in their legal responsibility to ensure their child attends school regularly.

The penalty is in the form of a £60 fine per parent/carer per child payable within 21 days, this increases to £120 payable per parent/carer per child within 28 days. Failure to pay usually results in prosecution in the Magistrates’ Court.


The Principal will consider your request for leave of absence following government guidelines and the following points:
1. The child’s previous attendance history
2. The child’s stage of education.
3. The time of year (assessments or exams).
4. Whether the parents are restricted in terms of leave from their employer.


Information supplied on this form will only be used for matters relating to your request for absence. Please see our website at www.inspirationtrust.org/privacy for a full privacy notice.
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