Stallholder Terms & Conditions
Car boot sale 2020 - 28th March - Waikanae Memorial Hall

Thank you for applying for a spot at the BRAND NEW Kapiti Indoor Market CAR BOOT SALE to be held in the Waikanae Memorial Hall on Saturday 28th March 2020, from 8.30am until 12.30pm.

If you would like participate in a Kapiti Indoor Market event, it's important that you read these terms & conditions carefully. Once you've have done so, you can continue on and complete the application form. We will use the information you have submitted to process your application.

By applying for a space at our event you agree to be bound by the Terms and Conditions in this document.
SITE FEES
Site fees for this event are $20.00 for both inside and outside locations. Inside sites can include 1 x table for an additional $5 (limited tables available), outside sites you will have to provide your own table.
PAYMENT
Please ensure that you include your surname & car rego number when making payment to avoid any delays.  Payment must be made at time of application to ensure you retain your booking.  If payment is not made we will NOT CHASE YOU for payment and your spot at the car boot sale will be automatically cancelled.
CANCELLATION & NON ATTENDANCE
The event and its attendees need reliability . Please note for this event there are no refunds available if you cancel your site. If you are unable to attend on the day, you can pass your site to someone else as long as you confirm their car rego number with us in advance.

Please note that as this is an indoor/outdoor venue, it is very unlikely that the event will be cancelled.  Refunds will therefore only be issued in cases of extreme disaster.
SETTING UP
Set up information will be sent to your provided email address closer to the car boot sale date.

Please arrive in good time to fully set up your stall prior to the event opening to the public at 8.30am. 

Packing away before the event closing time is not possible due to site restrictions.  If you sell out, put up a ‘sold out’ sign and have a wander round the other sites.  

Gazebos are ONLY allowed for outside vendors, by prior approval, they must fit into your allocated space,

Absolutely no naked flames allowed.   
EFTPOS
There is no bank or EFTPOS facilities provided by the Kapiti Indoor Market.  You will need to provide your own facilities  to accept credit and debit cards.
SITE SAFETY
Stallholders must confine displays and signs to the stall site and keep pathways clear for shoppers. If your site is located next to a fire exit, you must ensure that the exit is kept clear at all times. Stallholders must take all due care when driving onto, around and off the market site.
PARKING
During set up, all inside stall holders can only park to unload in the spaces marked on the map. All inside stallholder vehicles must be removed no later than half an hour prior to the event start time. Please see pre-event information email to find out where your vehicle can be moved to. Stallholders that are located outside must park in their allocated spot for the duration of the event.
WASTE MANAGEMENT
Please make sure you clean your own stall space, and if you have time give others a hand too. Please take your rubbish away with you as there will be limited bins available.
MARKET CLOSE
Sales begin at 8.30am and close at 12.30pm. The hall will be locked at 1.30pm due to another booking coming into the hall. If you think you may need more time to pack out, please let us know.

Due to the nature of our venues, packing up before the event finishes is not possible.  If you sell out of product, we ask you to remain until closing. 

No stallholder vehicles can be be moved onto the market site until after the close of the market.
MARKETING
We have a marketing plan in place for advertising the event, which will include: event listings, signage, event calendar and social media campaigns across multiple platforms.

We are all in this together, this is a community event and will only be a success if it is well attended. It is therefore a requirement that you advertise the event and your part in it through as many channels as possible e.g. social media, word of mouth etc.
PRODUCTS
Kapiti Indoor Market Car Boot Sale has been created to

We do not accept applications from vendors who sell the following products:
*  Counterfeit products - fake or copies of designer brand named goods
*  Weapons
*  Items associated with the use of illegal drugs
*  Live birds or animals 
*  Any other items that the market management may consider unsuitable for the market.
STALLHOLDER RESPONSIBILITIES
Kapiti Indoor Market Stallholders are responsible for ensuring they comply with all applicable laws, statutes and regulation in respect of their products.  This includes any labeling that is required by law.

Where a stallholder sells food they must comply with the Food Safety and Hygiene Standards.  All stallholders must trade in accordance with the Food Hygiene Regulations 1974.  It is also the responsibility of the stallholder to ensure they have all the applicable licenses required for their business.  
INDEMNITY BY THE STALLHOLDER
The stallholder agrees that by applying for a site at our event, they will use the area at their own risk.

The stallholder shall keep Kapiti Indoor Market indemnified against all claims, actions, losses, and expenses of any nature, which Kapiti Indoor Market may suffer or incur or for which Kapiti Indoor Market may become liable in respect of or arising out of; 1. The neglect or careless use or misuse by the stallholder and persons under the control of the stallholder of the area or the property or other services to the area or the property 2. Any accident or damage to property or any person arising from any occurrence in or near the area wholly or in part by reason of any act or omission by the stallholder and persons under the control of the stall.
I have read & agree to the terms & conditions
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