2020 GZAEXPO Professional Application
TO AVOID QUESTIONS OR CONCERNS THAT MAY BE ANSWERED BELOW, PLEASE READ CAREFULLY:
THIS APPLICATION DOES NOT GUARANTEE YOU A SPOT IN THE GZAEXPO 2020 EVENT. THIS IS A JURIED SHOW AND ONLY A SELECT AMOUNT OF INDUSTRY PROFESSIONALS WILL BE CONSIDERED. THIS IS NOT INTENDED FOR ANYONE WHO HAS NOT WORKED AS A PROFESSIONAL IN THE INDUSTRY OR AS A PAID FREELANCE ARTIST.

If you are chosen based on false information or are chosen and find you did not follow the application guidelines, you may be removed from the event, or told you cannot be a vendor prior, so please read form carefully.

This application is intended for those interested in being a Professional and sharing/vending at the 2020 GZAExpo. It is only for those who are working currently or have worked as a professional in the animation industry. We are looking for writers, character & prop designers, production, PA, background design, fabrication, directing, 3d modeling, special effects, comics, illustration, stop motion and much more! Please note: Sales are an added bonus, this event is first sharing with attendees about the industry, speaking on group or solo panels, lectures, workshops & demos.

We will have access to 3 classrooms for teaching. So if you have any desire for teaching a workshop or offering a lecture, please let me know below on the form so I can arrange it.

Please have form submitted no later than November 1, 2019 so the process of selecting vendors can begin. We are now enforcing that vendors applying who are accepted MUST vend both days. Space is limited and can allot for 20-25 professionals. We will be reaching out to vendors between November 15th and December 15th.

SHOW INFO:

This year our show will be $5/day pre-sale for general admission and $10/day pre-sale/day until January 1st. After pre-sales tickets will be $10/day general admission & $15/day for panels. *Workshops are optional and limited spots to teach. Workshop tickets will be sold and instructor will receive ticket profit minus $5 from each ticket to cover fees and promotion one day after the event has ended. Workshop ticket pricing will be discussed with professional before tickets are sold.

Date of the event: TBD, but planning for June 13th & 14th, 10am-5pm each day

Time:
8am - 9:45am - Set Up for Vendors Saturday
10am-5pm - Event each day
5:15pm - Doors close on Saturday (vendors applying/accepted MUST vend both days)
5pm-7pm Break Down on Sunday

Location: Boys & Girls Club
11050 Cedar St. (not affiliated with the Boys & Girls Club, just using facility & hired employees)
Stanton, CA 90680

Vendors must provide:
Tablecloth (any color/design you desire, but please make sure it is large enough to cover the front of your table all the way to the floor.
Standing banner, table banner or no banner (we do not want tape on the walls please)
Carts for transporting items/bins
Extension cord, power strip (if you desire to plug anything in)
Small fans or handheld fans are encouraged, there is no A/C. The location provides very large fans, but doesn't always cool down the event space.
Ice chest, snacks, food and drinks if you don't want to leave event or purchase from our snack bar or vending
machines. There is a Food 4 Less next door.
Cash and POS systems

VENDING COST:

$60 for 2 days + you must speak on at least 2 panels - MUST APPLY FOR BOTH DAYS, no longer do we offer 1 day
*If you ask and are chosen to teach a workshop, then you must do a workshop and 1 panel.

PANELS:

Panels are voted on at a later date. Think "career day" and you are just sharing your expertise with 1 or more other pros on panel topics. We will try to have questions from attendees prepared so you don't have to worry about starting conversations. Panels are very laid back and attendees are happy to gain any knowledge as long as it has a strong focus on the topic. We try to limit how many speakers are on one panel to allow enough time for all speakers.

WORKSHOPS:

You have the option of offering a workshop. We may/may not choose the workshop and more info will be given once we know. You should have an answer between Nov. 15th and December 15, 2019.

WHY DO PROS HAVE TO PAY?

We have overhead and too many situations where professionals do not show up, cancel or cannot attend after all the promoting that they will be there when it's free. We are no longer are able to take those risks as we pay to have pamphlets made with vendors & take the time to promote and market your involvement.

Event will provide:
1 6' table
2 chairs for each vendor
Wi-Fi password
Outlets
Cold bottles of water only for vendor, not guests or booth help (2 bottles per day, one at the beginning and around 1pm) Other than those, we have a water fountain, snack bar and vending machines.
2 badges each day - 1 for you and one for a helper at your booth (these will be provided at check in each morning. Your booth helper must be present before doors open to receive one. If you have more than one person helping for set up, they will be asked to leave 10 min before doors open and must purchase a ticket if they decide to stay.
$2 off coupon for the snack bar/day, not for vending machines, only the GZAEXPO Snack Bar. Most items will be $1.

A/C:
Air conditioning broke the first morning at our June 2019 event. It does not seem that Boys and Girls Club is able to fix it any time soon, so please be ready for warm weather though we are indoors. Classrooms will have A/C. There will be large industrial fans in each doorway, but you will want to bring your own handheld mister bottles & fans. We do provide outlets, but you must bring your own power strips and extension cords.

Parking:
Free Parking, vendors must unload quickly in the 15 minute loading zone in front (based on a first come basis) and park on top levels of parking structure. NO PARKING ON THE GROUND LEVEL OF STRUCTURE.. Parking is not guaranteed for those that are late. We ask that you park at the last available spot on the top levels to allow our attendees easy parking. There are no elevators only stairs.

We cannot guarantee parking close by and you can park at your own risk at the Food 4 Less parking, which there have never been any complaints & the Boys and Girls Club has okayed it. We do not advise it, but based on our past vendors, they did not have any issues. There is also a small parking lot at the library on the corner of Katella and Cedar, but there may be an event for the library. Make sure your read all signs and use our parking structure first. PLEASE READ ALL SIGNS.

Food:
We will be giving out 2 waters to vendors each day. There is a Food4Less and McDonald's next to the venue. We will also have a snack bar and vending machines in the lobby. There is a water fountain in the lobby. We usually sell pizza around 12pm.

WI-FI:
Wi-Fi is available. Password will be given the days of the expo. You can never guarantee Wi-Fi to work properly, so please have a back up. There is a Bank of the West in the Food 4 Less parking lot if customers need cash. We encourage attendees to bring cash when advertising the show.

ACCEPTANCE & APPLICATION PROCESS:

We have 4 professionals who take the time to go through every application and research any and all social media, websites, online portfolios, etc. The more information and links you provide, the better. If you don't have an Instagram account and are chosen, you will lose marketing promotions if we cannot tag you. We suggest making an art Instagram page just in case (optional).There are several reasons this might have happened: lack of portfolio to review, we think artist may need some more time to grow and should reapply in the future, an abundance of applicants, space is limited, amongst many other reasons. This does not mean to give up, but keep trying! Our show is grassroots and we are very limited on vendor spots, so we do our best to fill it with vendors we feel fit the show best.


WHAT DOES THE SPACE INCLUDE?
Artist is responsible for the items listed under the "Vendor Must Provide" statement above. Standing banners and standing backdrops are best. Please keep your back stock, bins, etc. under your table out of site or in your car. Please note that we take photos of your booth and tablecloths that do not reach the floor look unprofessional especially if we can see your bins and back stock. You may only display on your table or behind your table, not on the sides or in front (bunting and banners are okay draped on the front of your table as long as it is attached).

Event space will include the items stated in "Event will Provide" above.

PROMOTING:
We also require you to share about the event to help promote the event, if we feel professional has not taken the time to promote, etc, we will ask you to not partake in the event in the future. It takes all of us to make a great event happen. Flyers and promo material will be sent to you at a future date. Please don't wait until the month of to promote, please start pushing the event between March and June if you are accepted as a vendor, then continue sporadically. You can always use your stories and share the link to the event page.

DEADLINES:
The deadline to fill out this application will be November 1, 2019.

REFUNDS:
Refunds will only be given until Feb. 15, 2020. Anytime after, you will be forfeiting your table without refund.

SPONSORSHIPS:
There is an option on the application for sponsorship. You can have an ad regardless if you are chosen to be a vendor or not. Sponsors are helping with waters for the event, staff, limited Ground Zero prints for the EXPO, advertising, pamphlets, paying our art designers, and more. We have sponsorships starting at $25-$50.

DONATIONS FOR RAFFLE & SWAG BAGS:
We are always open to art and merchandise donations to put in our raffle or in swag bags to promote your work and for the event to be more amazing! You do not have to be in the show to take part in this. We ask that you email us what you would like to donate. Must be tasteful, family friendly, your work (no other artwork by another artist), and we must approve it before accepting it. You can mail it once we approve so we can promote it early on.

FINAL INFORMATION:
Booths are for selling your own art, handmade merch, and for promoting your projects. No sales of art/merch that is not your own will be tolerated. If GZAEXPO staff finds that you are not abiding by all rules, you will be asked to leave and escorted off the property and no refund will be provided. Fan art is acceptable, but please make it your own style, no direct copies of characters or designs. This show is about originality, networking and marketing, less about sales (sales are an added bonus). We put education first and expect our vendors to understand that.

Bathrooms and vending machines with snacks and drinks are on site. Outlets may not be by you so be prepared with power strips and long extension cords. If you leave to attend a panel or workshop, please make sure you have a friend or family member to watch your booth, we do not provide anyone to watch your booth unless it's for a quick bathroom break or snack run. You are allowed to attend any panel you please if you are a vendor, as long as room is available after attendees sit. For workshops, you must purchase a ticket online. Our volunteers are there to help the EXPO and attendees first and are there for vendors 2nd. They cannot watch your booth for more than a few minutes and may not go behind your booth.

We ask that all children under the age of 10 are accompanied by an attending adult, not someone helping at your booth, and not behind vendors booths. The show is a professional setting meant to feature artists. Vendors tend to be distracted with family and friends "hanging" out behind the booth. We have gotten complaints in the past and are trying to handle this delicately.

Sales are 100% yours that happen at your booth. You do not need a seller's permit to be in accepted and we are in a city building, so no one comes by to check.

Overnight Security and last minute notes:

We are not responsible for theft or damage to any of our attendee's or artist's personal belongings (art, vehicles, displays, etc.) while the show is happening. We are not responsible for watching your booth while the event is happening. If you choose to leave your items overnight, your items must be placed in the designated indoor room before final packing time and placed back out the following day (if vending 2 days) before 10am. Please take personal belongings like cash boxes, electronics, purses, etc. Please make sure your area is clean before you leave the event. Please be respectful of the Boys and Girls Club staff and facilities so we can return for more events. Tables and chairs can be left where we set them up. Artists are only responsible for their items.

Videos & Media Footage:

We are hiring a small crew to record parts of the show to help with promoting future shows in hopes to have more EXPOs a year or in new cities. You must select "I give consent to be recorded" on the form.
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