UTSf 2018 FOOD TRADER APPLICATION FORM
Thank you for your interest in trading at Underneath the Stars festival 2018
PLEASE NOTE - WE NOW ONLY HAVE LIMTED PITCHES AVAILABLE FOR SPECIFIC CATERING PROVISION.

WE ARE NO LONGER ACCEPTING APPLICATIONS FOR:-
Coffee service
Ice cream
Any sweet dessert trader
Pizza
Meat Burgers
Sandwiches/Paninis/Toasties/Wraps

FESTIVAL BACKGROUND
Underneath the Stars Festival is a weekend event of music & family arts in the heart of South Yorkshire. It is organised by the family production team of acclaimed Yorkshire folk singer-songwriter Kate Rusby, with an emphasis on craft and quality. It attracts around 3000 visitors per day over three days and takes place in July at Cinderhill Farm, Cawthorne near Barnsley, South Yorkshire. The majority of people camp for the entire period.
The festival is seeking and will prioritise applications seeming to best reflect our values, which include: fair and ethical trading; environmental sustainability; unique creative food and products; value for money to customers; freshly prepared healthy street food using quality local produce; satisfying a variety of dietary requirements including vegetarians and those with allergies, accessible menus and service for those with disabilities.
The festival site is nice and compact, making it ideal for families to get amongst the action whilst never being too far from their base of operations, be it a tent, motorhome, caravan or luxury Glamping spot.In addition to two towering big-top music venues, (mainstage is fully seated, with an “attentive - concert hall” ambience, stage two is a standing venue for a more boisterous atmosphere) the festival site features lively street-arts performers, workshop activities, handmade crafts and vintage stalls as well as boutique street food vendors and bar areas.


To apply for a pitch:

1 - Read our Information and Terms & Conditions document
2 - Fill out this form and submit it. We will let you know as soon as possible if you have been successful.
3 - Upload your documents. Applications will not be fully accepted unless all the documents are received.

- Food Hygiene Training Certificates of Food Handlers
- Food Safety Management System (FSMS)
- Allergen Lists and Staff Training
- Third Party Liability Insurance
- Health and Safety Risk Assessment
- Fire Risk Assessment
- Proposed Menu and Price List
- Environmental/Ethical Impact Statement (optional)
- Quality Photos of food you serve (optional)
- Quality Photos of Unit (Smart phone pic is fine if framed and lit suitably)

please use the following link to upload your files to our Dropbox:

http://bit.ly/2EPCsYG

Festival Information and Terms & Conditions
Please read the Festival Information and Terms & Conditions for trading at Underneath the Stars Festival 2018 before submitting your application.

By submitting your application to trade, you acknowledge that you will abide by the Terms & Conditions as stated.

Festival Information and Trading Terms & Conditions can be found by clicking the link below:-


http://bit.ly/2FHNeAz

I confirm that I agree to the Festival's Information and Terms & Conditions *
Required
Contact Details
Trading Name: *
Your answer
First Name: *
Your answer
Last Name: *
Your answer
Your phone number: *
Your answer
Your email address: *
Your answer
Address: *
Your answer
Website:
Your answer
Facebook Handle/ URL
Your answer
Twitter Handle/ URL
Your answer
Instagram Handle/ URL
Your answer
Please select from below that which best describes the food you serve? *
Required
Please select what options you offer: *
Required
Please remember to upload your full menu and prices *
Required
Trade in alcohol is not permitted apart from at the official festival bar. Please confirm you will not be selling alcohol.
Please state a few events which highlight your past trading year:
Your answer
Is your food business registered with the appropriate environmental health office for your area? *
Required
Please state which authority you are registered with *
Your answer
Sustainability
Underneath the Stars Festival encourages ethical and green trade as detailed in our Information and Terms & Conditions.
UTSf does not permit the use of plastic bags, plastic straws or single use plastic condiment sachets, please confirm you do not use these products? *
Required
UTSf ensures that all traders use compostable, biodegradable packaging, serveware, cutlery, drinks holders and lids. Please confirm you agree to this? *
Required
Please confirm that all coffee, tea, cocoa and chocolate you serve is Fairtrade? *
Required
Please confirm that all your eggs and egg products are free range? *
Required
If you serve fish and meat products please confirm that all your all fish is sustainably sourced and all meat is ethically reared in Britain? *
Required
Do you use local produce where possible? *
Required
Is there anything else you would like to add about the environmental sustainability of your stall?
Your answer
Pitch Fees and Sizes
The cost of a catering pitch at Underneath the Stars festival 2018 is a fixed payment of £725.00 + VAT

This fee includes 1 x 16amp single phase 24 hour power supply which can be accessed from Thursday 1pm until Monday 10am.

On success of your application the festival will issue you an Invoice for £100 deposit payable within 14 days of issue. Late payment may result in the withdrawal of the offer of a pitch.

The full pitch fee (£725.00 + VAT) must then be paid by May 30th to secure your position at the festival. The £100 deposit will be retained as a litter bond which will be reimbursed as you leave the site and your pitch is confirmed to be clean and tidy by a festival team member.

Pitch size: This includes any additional pop ups, galley tents, gas bottle cage, guy ropes and storage vehicle. The site manager will allocate a three metre gap between all catering pitches to comply with fire safety recommendations

On site static vehicles: Space is limited so this should only be refrigeration and storage vehicles.

Exact WIDTH of pitch required including prep space, tow-bars, stock vehicles and guy ropes etc. *
(in metres) - please do not add in unnecessary contingency, be as accurate as possible
Your answer
Exact DEPTH of pitch required including prep space, tow-bars, stock vehicles and guy ropes etc. *
(in metres) - please do not add in unnecessary contingency, be as accurate as possible
Your answer
Make and model of stock vehicle *
Your answer
Number of wristbands required (inc children): note wristbands are not transferable *
Required
If you require more than 4 wristbands, please state how many you require in total. These will be charged at a 15% trader discount rate of £106.25
Your answer
Power Requirements
You may not bring your own generators onsite.

We provide a 16amp single phase 24 hour power supply which is included in your pitch cost. A larger supply can be arranged at an additional cost.

We aim to get the power supply as close to your stand as possible, however, please ensure you have a minimum of 20metres of correct waterproof cable, adaptors, plugs and sockets for your requirement.

Please let us know your power requirements: *
Are you cooking with gas? *
Please confirm you have read the Festival's gas safety checklist *
Required
Documentation
You will be required to submit all relevant documentation to trade at Underneath the Stars Festival 2018. Please ensure the documents you are uploading are current. We understand that by the time of the festival, you may have some documents that need renewing.

Please click on the link below to upload all relevant documentation.

- Food Hygiene Training Certificates of Food Handlers
- Food Safety Management System (FSMS)
- Allergen Lists and Staff Training
- Third Party Liability Insurance
- Health and Safety Risk Assessment
- Fire Risk Assessment
- Proposed Menu and Price List
- Environmental/Ethical Impact Statement (optional)
- Quality Photos of food you serve (optional)
- Quality Photos of Unit (Smart phone pic is fine if framed and lit suitably)

These documents will be reviewed by our Health & Safety officer.

http://bit.ly/2EPCsYG

Once you are happy you have supplied us with everything, please submit and we will be in touch if we think you're a good fit four our event.

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