SPEEA meeting scheduler & budget request

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SPEEA meeting scheduler & budget request

Use this form if you are hosting an event in the workplace. Do NOT use this form for AR/CR meetings. Please try to fill out this request 2-weeks before your event (or as close to as possible). You will be contacted within a few days by staff re: your submission.

This form serves as a trigger to:

Put a meeting/activity on the SPEEA online calendar
Initiate communications (if requested)
Begin the budget request process for food

Council Rep budget: Every Council Rep has $600 from 6/5/26-3/31/27 to spend on engagement activities for their district. We encourage you to track your spending throughout the year.

*If you need to know your district balance, you can contact accounting@speea.org to request.

Sign-in sheets: Here is a link to the sign-in sheet speea.org/signin that is updated daily for each event on the SPEEA calendar. You must have sign-in sheets at your event to help us collect home emails/text authorization AND if you have food, the Department of Labor requires tracking of who is eating.

BEFORE you fill out this form: Think through your event BEFORE you fill out this form to prevent you from having to make a lot of changes. You are also in charge of coordinating the event and don't count on staff to deliver food for you.

If you have an update or modification to an existing request, email memberevents@speea.org with your update. Please try to keep these to a minimum and have all the information you need BEFORE you fill out this form.

Please use your personal email for this form.

Email *

Host name *

Host BEMS *

Host Phone Number (personal) *

Date of event *

YYYY

Start time of event *

Time

End time of event *

Time

District/s having the event *

A-1

A-2

A-10

AS-10

C-10

D-1

D-2

D-5

D-9

DS-10

E-1

E-2

E-3

E-4

E-6

E-7

E-8

E-11

E-12

E-14

E-15

E-21

E-22

E-23

E-24

E-25

E-26

E-27

E-29

E-30

E-31

E-33

E-35

E-50

ES-10

F-10

K-10

M-10

O-1

O-2

P-1

P-2

P-3

P-4

P-5

P-10

PLT (Pilot unit)

QA-10

QE-10

QR-10

QS-10

QQ-10

R-1

R-2

R-3

R-4

R-5

R-6

T-10

U-1

X-10

Required

Event location (building #, floor /conf. room name) *

Title for the event (for calendar and any communciations) *

Type of event *

Lunch Time Meeting (LTM)

Negotiation Mtng

Meet the President

Mobile carting

Ice Cream

Coffee & donuts

Larger food event like a Hot dog event

Other:

Who is the presenter/s for this event?

Purpose of event *

To build awareness and education about negotiations

District engagement event

Other:

Request for communications for event? *

Yes (specify in next question what kind of comms-like a worksite flier)

What do you need from communications? (A flier?) Please give details

Request to use food budget at event? *

Yes, fill out the following questions

How much money are you requesting to spend on this event?

*Reminder to keep all detailed receipts and turn in sign-in sheets

List out the Council Rep/s you are either working on behalf of (make sure you coordinate FIRST) and any CRs you are co-hosting with (or pooling $)- name the other CR(s). Indicate how you will split the member engagement budget between CRs ($100/each CR listed).

Will this event exceed your $600 budget?

Yes (Staff will contact re: process)

I'm not sure

Clear selection

If you are planning to have food, what is your plan?

I'm requesting SPEEA staff will order food and I'll pick up

I'm requesting SPEEA staff will order food and I'll arrange a pick-up

I will order food and make a plan to pick-up the food (indicate details in next question)

Other:

Clear selection

Please provide as much detail as possible related to your food plan (if you are using Boeing grills or SPEEAs-did you get authorization?).

What is your expected attendance *

Event planning is on you. Check all the boxes that apply to what you have done: *

I've coordinated with the Contract Administrator

I've coordinated with other local CRs

I've started to recruit volunteers for the event

I've checked that food and drink are allowed (if requesting money)

I've looked in the AV options and have a plan

I've coordinated with the speaker/trainer for the event

I plan to make this a hybrid meeting and have a plan to that does not use Boeing resources

Other:

Required

Please add any additional notes about the event not covered on this form that will be helpful in planning. **Please include any links for hybrid meetings that need to be added to communications.

A copy of your responses will be emailed to the address you provided.

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