To apply for a Vendor Venue booth at Glass City Con 7, read the information below and fill out all of the requested information. Please note Glass City Con reserves the right to change this information as needed.
Once completed, we will review your application and contact you to let you know if you've been accepted. Please note filling out this form does not ensure a space. Once accepted, an invoice will be sent. If your application is approved, it will become your contract.
Glass City Con 7 will be held at the SeaGate Convention Centre at 401 Jefferson Avenue, Toledo, Ohio, 43604. The event will be open to the public during the following times:
July 15 10:00 AM – 1:00 AMJuly 16 10:00 AM – 4:00 PM
The Dealer Hall will be opened during the following times:
July 15 10:00 AM – 7:00 PMJuly 16 10:00 AM – 4:00 PM
BOOTLEGS: Bootlegs of any kind will NOT be tolerated. These include items which appear to be professionally manufactured, including DVDs, CDs, printed material, plushes, figures, and other merchandise. It is the dealer’s responsibility to confirm their items are legitimate. Dealers who sell bootlegs will be asked to remove these items. A second offense will result in the confiscation of offending items, which will be returned at the end of the convention. A third offense will result in removal from the convention and all fees forfeited. Glass City Con is not responsible for lost or damaged items which are confiscated.
WEAPONS: The sale of weapons IS permitted. Swords and other bladed weapons (sharp or non-sharp) are only permitted to be sold to customers who are eighteen years old or older and must be securely packed in a box, taped, and removed from the convention. The sale of wooden weapons, bamboo weapons, and armor or armor-like costumes is permitted. Dealers are responsible for checking IDs of anyone attempting to purchase material that may be inappropriate for minors.
ADULT ITEMS: The sale of hentai and other adult items IS permitted. Items must be displayed in a way that is obscured from minors. Dealers are responsible for checking IDs of anyone attempting to purchase material that may be inappropriate for minors. Failure to comply may result in removal of offending materials.
FOOD: The sale of imported, pre-packaged food IS permitted. The sale of cooked foods or domestic snack foods and beverages is prohibited due to our food service agreement with the SeaGate Centre.
GRAB BAGS: The sale of grab bags IS permitted. Contents of grab bags must be age appropriate for the customer. Grab bags cannot contain bootleg items. Dealers who sell bootleg items in grab bags will no longer be permitted to sell grab bags at Glass City Con. If grab bags continue to be sold after this, all grab bags will be confiscated and returned at the end of the convention. If dealer makes and sells additional grab bags after this, they will be removed from the convention and all fees will be forfeited. Glass City Con is not responsible for lost or damaged items which are confiscated.
BALLOONS: Per SeaGate Convention Centre policy, helium balloons and similar objects are NOT permitted due to the risk of them floating up into the high ceiling of the Dealer Hall. Dealers who bring these objects and, in the event they are released onto the ceiling must pay for all removal fees.
VENDOR VENUE BOOTHS
Booths are twelve feet wide by ten feet deep (12’W x 10’D). Each booth includes one eight-foot (8’) table. We will try to provide additional tables for within your area if needed, but we cannot guarantee availability. In an effort to cut down on setup clutter, each dealer will be provided two chairs regardless of the number of tables purchased, unless more are requested. Back-to-back booths do not have a curtain or wall separating them, so please plan accordingly.
Dealer selection will be evaluated for each tier, and space will be assigned until all booths are filled. If you require a specific area or setup, please mention this in the Special Needs area of the form and we will try to accommodate you. Please note the Dealer Hall layout is subject to change.
Dealers are permitted to bring their own tables, stands, and displays provided they can be contained within their designated booth. We do offer some grace space as long as you are not interfering with other dealers or attendees. If you are outside of your designated space and are asked to move items, please do so.
Any music or audio must be kept at a reasonable level so as to not disturb other dealers or attendees. Aggressive promotion and hassling attendees is not permitted.
SELECTION PROCESS, PAYMENTS & CANCELLATIONS
Dealer applications will be accepted and evaluated using a tier system. You are able to submit an application during the designated times if you meet the prerequisites indicated for each tier. Payment is due by the date indicated for each tier. If payment is not received by this date, your invoice will be cancelled and you will be added to the next tier of dealers and be re-evaluated from there.
TIER 111/11/2016 - 12/31/2016$200 per boothPayment due 01/14/2017Prerequisite: Invitation only. Must be a GCC 6 dealer in good standing. Approval automatic.
TIER 201/01/2017 - 01/31/2017$200 per boothApproval sent by: 02/01/2017Payment due 02/18/2017Prerequisite: Invitation only. Must have applied for GCC 5 Dealer Room and have been on the waitlist, or was a TAG Fest 3.0 dealer in good standing.
TIER 302/01/2017 - 04/30/2017$225 per boothApproval sent by: 05/01/2017Payment due 05/14/2016
TIER 405/01/2016 - 06/30/2017$250 per boothApproval sent by: 07/01/2017Payment due 07/09/2017
Payment must be received by the date indicated to receive that price. Payment can be made in the form of check, money order, or PayPal (firstname.lastname@example.org). Please indicate what payment method you prefer below, and you will be invoiced accordingly. If you wish to pay by a different payment method than indicated, or if you have any questions, e-mail us or call 567-277-0537.
Make all payments out to "Glass City Con LLC" and send them to:
Glass City ConP. O. Box 166863Oregon, OH 43616
Cancellations must be made by June 1, 2017, for a full refund. Cancellations made after this date will receive a refund minus a $50 penalty per booth until July 8, 2017. Cancellations after this date or no-shows without notification will forfeit all fees paid. Please contact email@example.com or call 567-277-0537 for cancellations.
All Dealers are expected to be at the convention when the Dealer Hall is open. Table spaces which haven't been claimed by opening will be considered forfeit and given to other Dealers. If you are going to be late, please contact us to let us know so we hold your space. If your space has been forfeited, we will try to locate space for you upon arrival, but this is not guaranteed.
After the due date, requests for booth can be made if room is available up to opening day before the convention opens. This is strictly first come, first served, and Glass City Con cannot make any guarantee that booth will be available and you may not be mentioned in the program. Full payment must be received before you are able to set up your booth. Report to Con Operations to register and pay for your booth. Please note during the convention, Con Operations may not be available or staff may not be available to register you. Please plan accordingly.
In the event of Glass City Con being cancelled or the date changed and you cannot attend, notification will be sent out and any fees and donations will be completely refunded.
Glass City Con reserves the right to refuse any dealer application for any reason. Notification of refusal and an explanation will be sent via e-mail. All payments made will be returned, minus fees incurred by sending the payment (stamps, transaction fees, etc.). It is recommended you wait for confirmation before sending a payment.
TAXES & LICENSES
All dealers are responsible for any applicable state and federal taxes and licenses. If you do not have an Ohio Vendor’s License, please provide your Federal Tax ID or Social Security Number. This information is kept securely and is required by the state of Ohio. If you have concerns about providing this information, please contact firstname.lastname@example.org. The current sales tax rate for the City of Toledo is 7.5%.
You will be provided up to two (2) badges for the first booth purchased, with one (1) additional badge for each subsequent booth up to five (5) badges. Additional badges are available at a cost of $10 per badge. Anyone working a Dealer booth must have a Dealer badge. Please only provide badges to persons working at your booth.
A fee of $65 per electrical outlet will be charged for electricity. If you need electricity to operate, please indicate this below. Unauthorized use of electrical outlets will incur a $150 fee or removal from the convention without a refund if fee is not paid immediately. If you require more than a 500 watt outlet, the fee will increase. Contact email@example.com for more information.
Please note we will place your booth near an electrical outlet if you request electricity, even if you requested a different booth. Please factor this into your booth layout.
WiFi is complimentary to dealers. Due to limited bandwidth, internet use is restricted to payment transactions, displaying of webpages, light web browsing, and limited downloads. No large downloads or streaming are permitted. DO NOT distribute login information to unauthorized parties.
SHIPPING & RECEIVING
The SeaGate Centre will accept merchandise via freight. However, the facility does not have dedicated storage space for exhibitor materials, inbound or outbound. The SeaGate Centre will receive exhibitor’s shipments two (2) days prior to their event. All items arriving earlier will be refused. Deliveries arriving on the contracted move-in day will be placed inside the Dealer Hall.
All shipments must be labeled with the following information:Show NameCompany NameContact NumberBooth ID
You must coordinate to have the freight removed from the facility by the end of the scheduled move out of the event. If your shipper (including UPS & FedEx) has not picked up your freight by the end of the scheduled move out, you must contact the general contractor and arrange for them to ship your freight by the most available means.
You will then be responsible for all drayage and/or shipping charges. The SeaGate Convention Centre is not responsible for freight left unattended after the close of show. The Centre does not provide air bills or bills of lading, they must bring their own.
Outbound Freight must be removed by 12:00 PM on July 17, 2017
SPECIAL NEEDS & REQUESTS
If you require a specific booth or setup type, please indicate this below and we will try to meet your needs. If you need handicap access, assistance, or have any other type of medical need we should know about, please let us know. Please note we may not be able to address all non-medical needs.
Access to the Dealer Hall for setup will be at the following times:
July 14 - SetupDock Open 5:00 PM – 9:00 PMSetup 5:00 PM – 12:00 AM
July 15Dock Open 8:00 AM – 9:45 AMSetup 8:00 AM – 10:00 AMOperation 10:00 AM – 7:00 PMClose Down 7:00 PM – 9:00 PM
July 16 Setup 8:00 AM – 10:00 AMOperation 10:00 AM – 400 PMDock Open 3:00 PM – 9:00 PMBreakdown 3:00 PM – 12:00 AM
For your convenience, a loading dock will be available during the above listed hours. The loading dock offers a ramp, four (4) truck height dock bays, and a few carts. The loading dock will be regulated by a designated dock master. Please obey all instructions given by the dock master. Failure to follow directions may result in loss of loading dock privileges. Please note, the dock master is not responsible for security. Due to the limited number of carts, it is recommended you bring your own.
The Loading Dock is for load-in and load-out purposes only. You are permitted to park at the main loading ramp for a maximum of thirty (30) minutes to unload per fire code and to prevent congestion. Vehicles left in the ramp for longer than thirty minutes may be towed at the owner’s expense.You may park longer at the other loading bays or the parking lot. Once you have finished loading, please move your vehicle.
To ensure a quick load, please move all merchandise and fixtures to your designated booth when unloading and have all merchandise and fixtures packed and ready to load for breakdown. The Loading Dock will close after the designated hours posted above. If you require more time, a $15 per hour fee will be charged to cover the dock master’s salary.
Loading or unloading from the street or motor court off of Summit Street is not permitted. You may load from your parking space.
Dealers must vacate the Dealer Hall by the end of setup times. Additional fees may be incurred if additional setup time is needed.
The Dealer Hall is a secured area. It will be opened to staff, volunteers, and dealers only during setup times and open to the public during Dealer Hall operation hours. When the convention is closed down to everyone, the doors will be locked down.
Dealers are responsible for the safety and security of their tables. We highly encourage having an anti-theft plan in place (removing DVDs and CDs from cases and storing them behind the table, keeping expensive merchandise in the back, etc.). It is HIGHLY recommended you provide your customers a receipt or identifiable shopping bag to clear up any possible issues should a problem occur.
It is HIGHLY recommended that you bring a sheet, tarp, or have some other method to cover your merchandise after hours to help prevent theft.
It is recommended each dealer have a sufficient number of workers to staff their table. Glass City Con cannot guarantee volunteers to assist you. Responsibility of training and compensation for volunteers lie with the dealer.
Please make sure you have your dealer badge on you at all times. Any unauthorized persons found in restricted vendor or artist booth will be removed immediately.
Glass City Con will provide a security team who will be patrolling the convention. The SeaGate Convention Centre will also provide basic security. This security team Is not affiliated with any law enforcement agency and is strictly present to monitor the convention.
In case of theft or suspected theft, contact a Glass City Con staff member or security IMMEDIATELY. Glass City Con, the SeaGate Convention Centre, and its affiliates are not responsible for lost, damaged, or stolen merchandise, displays, equipment, or fixtures.
Dealers are held to the same standards as our attendees. Please conduct business in a reasonable and fair manner. Dealers are free to sell items however they see fit and accept returns or exchanges at their discretion. Illegal or highly questionable business practices, threats, or intimidation towards others will not be tolerated, and may result in removal from the convention and all fees forfeited.
Please take care not to damage any property of the SeaGate Convention Centre. Avoid hanging or securing items to walls, and take care when loading and unloading. Dealers are responsible for any damage they cause to buildings or fixtures.