Notice of Intention to Start a New Club
STEP 1: "Notice of Intention to Start a New Club"
1. Arrange for an informal meeting to discuss potential club constitution, objectives, membership, activities, etc.
2. Complete the "Notice of Intention to Start a New Club" form
3. Once reviewed, you will be contacted for interview with the Club Review Board which consists of staff from Centre for Student Experience (CSE) and Student Representative Council (SRC).
4. If your application is approved, you may proceed to the next step.

STEP 2: "New Club Registration"
After this submission, you have 30 days to:
1. Appoint an advisor who is a full-time staff of the University.
2. Recruit at least ten active students to be club member.
3. Hold an Annual Grand Meeting (AGM) to elect a group of members responsible for running the club.
4. Complete a "Club Registration Form", with info as follows:
- Official club name
- Objectives of the club
- Club organization structure
- Club constitution
- Annual membership fee
- Contact information of the club
- Proposed calendar of events
- Proposed budget and sources of funding

Once the application is completed, the club will need to make a presentation to the Club Review Board. If the club is approved, it will be given the status of "Recognized Club" which make it eligible to receive Student Activity Funding.

If your club is NOT approved there is an appeal process.


STEP 3: "Recognized Club"
To be continually listed as a "Recognized Club" (one-year validity) and be eligible to receive Student Activity Funding, the club must:
1. Hold an Annual Grand Meeting (AGM) to elect a group of members responsible for running the club.
2. Maintain with at least ten active students as club member.
3. Hold regular club meetings (at least once every two months).
4. Submit Club Report (at the end of every regular semester), stating info of
- meetings
- recent activities/programs
- future plan
- changes to the club committee (if any)
- updated financial records.

Email address
Proposed Club Name
Your answer
Propose Advisor Name
Full time staff
Your answer
Name of Person Submitting Proposal
Your answer
Mobile Number (in 01X-XXXXXXX format)
Your answer
Briefly explain potential club constitution, objectives, membership, activities, etc.
Your answer
Proposed date for Annual Grand Meeting (AGM) to elect a group of members responsible for running the club.
MM
/
DD
/
YYYY
A copy of your responses will be emailed to the address you provided.
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