Job Brief:We are looking for a HR and Admin Officer to support our Human Resource department. You will act as the first point of contact for HR-related queries from employees and external partners. He /she will be saddled with the responsibilities of maintaining personal records, managing HR documents, developing HR policies, and updating inter databases. The ideal candidate has experience with HR procedures and is able to juggle various administrative tasks in a timely manner.
Key Responsibilities:• Organise and maintain personnel records;• Update internal databases (e.g. record sick or maternity leave);• Liaise with external partners, like insurance vendors, and ensure legal compliance;• Create regular reports and presentations on HR metrics (e.g. turnover rates) ;• Answer employees queries about HR- related issues;• Arrange travel accommodations and process expense forms;• Participate in HR projects (e.g. help organise a job fair event);• Assist in the recruitment and selection process; • Liaise with recruitment agencies; • Set up interviews and issue relevant correspondence;• Design, plan and implement Training Programs; • Liaise with training consultants and agencies;• Monitoring staff performance and attendance; • Advising line managers and other employees on the Internal Condition of Service;• Process payroll, which includes ensuring vacation and sick time are tracked in the system;• Answer payroll questions.
Other Requirements:• B.Sc. in HR and Admin related field.• M.Sc. in HR and Admin related field will be an added advantage.• No specific years of working experience. • Associate member of Chartered Institute of Personal Management (CIPM) Will be an added advantage.• Proven work experience as an HR and Admin Officer or relevant role. • Experience with the use of HR software.• Computer literacy (MS Office applications, in particular).• Thorough knowledge of the National Joint Industrial Council (NJIC).• Exceptional organisational skills, with an ability to prioritise important projects. • Strong phone, email and in-person communication skills. • Ability to speak Chinese is an added advantage. • Must possess strong interpersonal skills. • Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings.
Note:Only shortlisted candidates will be contacted.