General Terms (subject to change and a signed permit will be required upon confirmation of booking).

1. Permit Approval and Access

This Permit is effective only when approved by Surrey United Soccer Club, all required fees and deposits are paid, required insurance is accepted, and any required participant waivers are in place. The User may access only the approved area, for the approved activity, during the approved access time, including all set-up and take-down. The Owner may refuse access or remove any person for safety, operational, non-payment, or non-compliance reasons.

2. Fees, Deposits, and Cancellation

The User must pay all rental fees, taxes, deposits, additional time, cleaning, security, repair, replacement, collection, and other charges arising from the booking. Unless the Owner agrees otherwise in writing, payment is due before use. Any booking deposit is non-refundable. User cancellations must be submitted in writing. If cancellation is received at least seven days before the booking, the Owner may refund amounts paid above the deposit, less non-recoverable costs. No refund is due for cancellations within seven days, except at the Owner’s sole discretion.

3. Owner Cancellation, Closure, or Relocation

The Owner may cancel, suspend, shorten, relocate, or interrupt use for safety, emergency, maintenance, facility condition, municipal direction, breach, operational requirements, force majeure, or other reasonable facility-management reasons. If cancellation is not caused by the User, the Owner’s sole obligation is to provide, at its option, a credit, rescheduled comparable time, or refund of the affected rental fee. The Owner is not liable for indirect, consequential, business interruption, travel, accommodation, participant, or third-party costs.

4. User Responsibilities

The User is responsible for its members, participants, staff, volunteers, contractors, spectators, guests, and invitees and must ensure waivers are in place, as appropriate for the activity. The User must provide competent adult supervision for minors, control attendance and conduct, keep activities safe and orderly, comply with all applicable laws, bylaws, public-health, fire, occupancy, sport governing-body, Owner, and City of Surrey requirements, and follow all posted signs and directions of authorised Owner personnel. No transfer, assignment, sharing, sublicensing, resale, or use by another group is permitted without prior written consent.

5. Waivers and Insurance

Before entry or participation, the User must obtain and retain an appropriate acknowledgement of risk, release, and waiver from every participant, or from a parent or legal guardian. Unless waived or varied by the Owner in writing, every organisation, team, league, business, or other non-individual User must maintain Commercial General Liability insurance of at least $5,000,000 per occurrence, naming Surrey United Soccer Club and the City of Surrey as additional insureds for the permitted activity. An acceptable certificate must be received before use. Insurance requirements do not limit the User’s liability.

6. Release, Indemnity, and Limitation of Liability

To the fullest extent permitted by law, the User accepts the risks inherent in the activity and Facility use and releases Surrey United Soccer Club, the Facility, the City of Surrey, and each of their directors, officers, employees, contractors, volunteers, members, and agents from claims, losses, damages, costs, and expenses arising from or connected with this Permit or use of the Facility, including property loss, theft, injury, or death, except to the extent prohibited by law. The Owner is not responsible for unattended property or personal equipment.

The User shall indemnify, defend, and hold harmless the Owner, the Facility, the City of Surrey, and each of their directors, officers, employees, contractors, volunteers, members, and agents from all claims, demands, proceedings, damages, fines, penalties, liabilities, losses, and expenses, including legal fees on a solicitor-and-own-client basis, arising from the User’s activity, access, conduct, breach, property damage, personal injury or death, non-compliance, or failure to obtain waivers. This obligation survives expiry or cancellation.

7. Damage, Cleaning, Equipment, and Rules

The User is responsible for all loss, damage, cleaning, repair, replacement, and additional costs occurring during its access period, except ordinary wear and tear. The User must immediately report damage and pay the Owner’s documented costs on demand. Facility equipment may be used only with prior written approval. The User must not install, anchor, tape, paint, chalk, mark, alter, or attach anything to the Facility without written consent. Smoking, vaping, illicit drugs, spitting, gum, alcohol, metal or screw-in cleats, unauthorised vehicles, food or beverage service, sale of goods, admission charges, advertising, and commercial activity are prohibited unless expressly approved in writing. Only water is permitted on the playing surface.

8. Incidents, Default, and General Terms

The User must immediately notify Owner personnel of any accident, injury, unsafe condition, property damage, emergency response, police attendance, or claim and must provide a written incident report on request. For breach, non-payment, unsafe conduct, misrepresentation, unauthorised use, or non-compliance, the Owner may immediately stop the activity, remove persons, revoke this Permit, retain fees and deposits, charge resulting costs, refuse future bookings, and pursue any other remedy. This Permit is the entire agreement for the booking, may be changed only in writing by the Owner, is governed by the laws of British Columbia and applicable federal laws, and may not be assigned by the User.